Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

CLN 200/300 > CLN 200 > Flashcards

CLN 200 Flashcards

1
Q

What is Chronicles?

A

Epic’s database management system that stores information, including employee, patient, and medication records

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

What is the Epic term that uses the analogy of the filing cabinet?

A

Chronicles

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

What is the Epic term that uses the analogy of “file drawer?”

A

Master file

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What is the Epic term that uses the analogy of “folder?”

A

Record

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What is the Epic term that uses the analogy of “question?”

A

Item

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

What is the Epic term that uses the analogy of “answer?”

A

Value

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What is a master file?

A

A storage entity in Chronicles used to organize a particular type of record

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

What is a record?

A

A specific individual in a master file

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What is an item?

A

A prompt for a piece of information

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

What is a value?

A

The specific information recorded for an item.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

What is a contact?

A

Tracks how the values for certain items change over time

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

What is the Epic term that uses the analogy of “contact?”

A

Dated sheets of paper

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Define “chaining”

A

Using commas or semi-colon separators allows you to jump through multiple menus. Example: 11;1 or 11,1

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

True or False: Clicking with your mouse is useless in clinicial administraton.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

How do you select a menu in Clinical Administration?

A

Type the number associated with that menu.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Within menus, typing this abbreviation returns you to the initial menu from a database prompt.

A

opt

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

Within menus, this keystroke returns you to previous the screen.

A

PAGE UP

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

This keystroke moves you to the next field on a screen within a record.

A

TAB

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

Within a record, this keystroke moves you to the field above or below the current field, or up and down in a list.

A

UP ARROW/DOWN ARROW

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

How do you move to the next screen of a record?

A

PAGE DOWN

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

How do you exit a record from any screen?

A

SHIFT+F7

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

How do you return to the last record you accessed during the login session?

A

=

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

Name the basic facility structure levels from most specific to most general

A

Bed, Room, Department, Location, Service Area, Facility

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
24
Q

Name the two optional facility structure levels

A

Hospital Area and Place of Service

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
25
Q

Define BED facility structure level

A

The most specific level. Admitted patients are assigned to beds, and it determines the hospital’s census.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
26
Q

Define ROOM facility structure level

A

Contains one or more beds

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
27
Q

Define DEPARTMENT facility structure level

A

Areas that schedule or admit patients.

People log into departments

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
28
Q

Name the four types of departments

A

ADT Units
Outpatient Departments
Hospital Outpatient Departments (HOD)
Virtual Departments

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
29
Q

How are ADT units used?

A

For areas that admit patients to a room and bed

Examples: East Hospital Nursery, East Hospital Emergency

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
30
Q

Do users schedule appointments with ADT units?

A

NO.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
31
Q

How are Outpatient Departments used?

A

For areas where patients are scheduled to see providers. Examples: East Clinic Family Medicine or East Clinic OB/GYN

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
32
Q

How are Hospital Outpatient Departments used?

A

Both admitted and scheduled patients are seen in these areas. Patients return home or to the admitting unit.
Examples: East Clinic Radiology
East Hospital Same-Day Surgery

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
33
Q

Define LOCATION facility structure level

A

A collection of departments that represents the actual building where people work. They can be hospitals or clinics.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
34
Q

Define SERVICE AREA facility structure level

A

Service areas are the business entities of the organization. They track revenue and accounts receivable. Can represent a geographical region, an affiliate organization, or your entire organization.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
35
Q

Define FACILITY structure level

A

Most general level. Refers to the entire enterprise or organization.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
36
Q

Define WORKSTATION facility structure level

A

Computers, printers, and fax machines need these records. Can link to various levels of the hierarchy.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
37
Q

Define HOSPITAL AREA facility structure level

A

An optional level that groups hospital units for census reporting. Hospital wings and floors are created as these records.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
38
Q

Define PLACE OF SERVICE facility structure level

A

An optional level that represents places outside your organization. Used to track where patients are sent and where providers are working.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
39
Q

Name the required levels of a hospital facility in order from most general to most specific

A

Facility, service area, location, department, room, bed

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
40
Q

Name the required levels of a clinic facility in order from most general to most specific

A

Facility, service area, location, department, workstation

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
41
Q

What is a category list?

A

A standard list of values for a specific item.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
42
Q

How do you find out the master file INI and item number of a category list?

A

CTRL+click

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
43
Q

What is a Category ID?

A

The corresponding number for the category value. You can type this in place of the title or synonym.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
44
Q

How is the Abbreviation item from category lists used?

A

The short name for the title that appears on reports.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
45
Q

What does a category list’s Title capture?

A

The name of the value, which is displayed to end users.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
46
Q

Define category list Synonyms

A

Alternate names for the value. You can type these in place of the title or ID.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
47
Q

What does Release Range “no categories” mean?

A

You can edit all categories

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
48
Q

What does Release Range “extendible” mean?

A

A range of categories; you can edit some categories (example: 1-3).

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
49
Q

What does Release Range “all categories” mean?

A

This is a system-level category list. No categories may be edited.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
50
Q

Profile records configure what?

A

What you can see and do within individual activities.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
51
Q

Who or what needs a provider record?

A

Each clinician and scheduled resource at your organization.

Each non-affiliated clinician to whom your clinicians write or receive referrals.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
52
Q

Name examples of who/what would have a provider record.

A

Physicians, nurses, MRI machines

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
53
Q

Who needs a user record?

A

Anyone who logs into Epic

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
54
Q

A security class provides access to what?

A

Individual activities or other pieces of functionality

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
55
Q

The role record determines what?

A

Where you find activities in Hyperspace.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
56
Q

What is the visible effect of a profile record?

A

Chart Review tabs, preference lists, default reports.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
57
Q

Name some example user records.

A

Clinicians, unit clerks, schedulers, front desk staff, biller, coder, administrator.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
58
Q

Name some example security class records

A

EpicCare Ambulatory, Cadence, InBasket

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
59
Q

Example visible effects of Role

A

Layout and order of toolbars, menus, etc.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
60
Q

List the reasons why a provider record is needed.

A

To be lised as the referred to/from provider
To be scheduled with patients
To record credentials
To authorize orders

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
61
Q

List the reasons why a user record is needed.

A

To log into the system
To record ID and password
To provide security to certain features

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
62
Q 
Elma Yorkstein is a unit clerk who logs in to Hyperspace and performs tasks in EpicCare Ambulatory, but she isn’t a clinician and doesn’t directly provide patient care. 
What record(s) does she need?
A

User

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
63
Q 
Marco Brown is an unaffiliated doctor who refers to, or gets referrals from, your organization, but he should not have permission to log in. 
What record(s) does he need?
A

Provider

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
64
Q 
Wenda Gurney is a nurse at your organization who provides patient care. She documents office visits in the system and is a licensed RN. 
What record(s) does she need?
A

User and Provider

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
65
Q 
The x-ray machine has appointments scheduled directly with it.
What record(s) does it need?
A

Provider

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
66
Q

In the Provider master file, this item indicates whether this provider can be listed as the referred from or referred to provider.

A

Ref Src Type

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
67
Q

In the Provider master file, this item indicates whether the provider record is for a person, a resource (such as an MRI machine), or for a class.

A

Scheduling Type

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
68
Q

In the Provider master file,this item indicates if this provider is employed by your organization.

A

Internal/Ext

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
69
Q

In the Provider master file, this item indicates the department where a provider or resource is scheduled.

A

Department(s)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
70
Q

In the Provider master file, what does the License for Display item indicate?

A

The license that should appear after the provider’s name in any official documentation, such as MD, RN, or PT.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
71
Q

In the Provider master file, which item indicates whether a provider can be listed as the person responsible for a medication order?

A

Meds Authorizing Provider

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
72
Q

Meds Authorizing Provider item in Provider master file indicates what?

A

Whether a provider can be listed as the person responsible for a medication order

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
73
Q

In the Provider master file, which item indicates if this provider can initiate inpatient orders?

A

Inpatient Ordering Provider

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
74
Q

In the Provider master file, which item indicates whether a provider can be listed as the person responsible for a procedure order?

A

Orders Authorizing Provider

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
75
Q

In the Provider master file, which item indicates if this provider can initiate outpatient orders?

A

Outpatient Ordering Provider

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
76
Q

Inpatient Ordering Provider item in Provider master file indicates what?

A

indicates if this provider can initiate inpatient orders.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
77
Q

Outpatient Ordering Provider item in Provider master file indicates what?

A

indicates if this provider can initiate outpatient orders.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
78
Q

Orders Authorizing Provider item in Provider master file indicates what?

A

whether a provider can be listed as the person responsible for a procedure order.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
79
Q

Using Epic’s analogy, what do the keys represent?

A

Security Points

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
80
Q

Using Epic’s analogy, what does the ring of keys represent?

A

Security Class

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
81
Q

True or false: Each application has its own security class. Users can only have access to applications for which you are licensed.

A

True

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
82
Q

Name six layout items that the role record controls

A
  1. Default startup activities.
  2. Access to commonly used activities on the toolbar.
  3. Submenus under the Epic button.
  4. utomatically logging out or securing after a specified period of inactivity.
  5. The number of workspaces a user can have open at one time.
  6. How to determine the default login department.
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
83
Q

True or false: A single role record is generally assigned to a single user.

A

FALSE. A single role record is generally assigned to a group of users.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
84
Q

Can a user log into Hyperspace without a role defined?

A

NO. Every user must have a role to log in. Without one, Epic cannot determine the layout of Hyperspace.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
85
Q

Name four pieces of information that must be attached to a user record.

A
  1. Shared security class
  2. User role
  3. InBasket security class
  4. Password information
86
Q

Which user record form grants access to master files?

A

Chronicles Security

87
Q

Which user record form controls access to activities that apply to multiple clinical applications; every clinical user needs this security class?

A

EpicCare Information

88
Q

Which user record form determines the default login department and grants access to functionality that spans Epic’s applications?

A

Hyperspace/Shared Security

89
Q

Which user record form grants access to the In Basket messaging system?

A

In Basket

90
Q

Which user record form controls access to inpatient activities like the MAR and the inpatient Doc Flowsheet activity.

A

Inpatient EMR

91
Q

Which user record form determines the assigned user role?

A

User Role

92
Q

Which user record form allows for password modification

A

Basic Information

93
Q

Which user record form determines the assigned provider record?

A

Provider/Hot-Key Information

94
Q

Profile records configure what?

A

Options within an activity

95
Q

List the profile levels in order of most specific to most general.

A

User
EpicCare Security Class
Department
System Definitions

96
Q

Name two ways to look up a record in clinical admin

A

ID number

completion matching on record name or synonym

97
Q

In clincial admin, how can you bring up the item information such as INI and item number?

A

Home/F8

98
Q

What is hyperspace?

A

an integrated network of different Epic applications.

99
Q

True or false: data is stored in Hyperspace.

A

FALSE. The system stores information in and retrieves information from Chronicles.

100
Q

What is Clinical Admin?

A

a set of text-based menus that an administrator of clinical software often uses when working in a Reflection session for UNIX and Digital

101
Q

True or false: Chronicles tracks changes to information over time.

A

TRUE.
For example, a record is maintained in Chronicles for each patient. Every time a patient makes a visit to a clinic or physician, the visit counts as a contact in that patient’s record.
There is only one record per patient, but there are many contacts in each record over time.

102
Q

True or false: the contact with the lowest number is the most recent contact.

A

FALSE. The contact with the HIGHEST number is the most recent contact.

103
Q

Describe the difference between Clinical Admin and Chronicles

A

Clinical Admin is a defined subset of master files.

Chronicles starting point is to open a specific master file.

104
Q

How can you select a record when you can’t remember its name or ID?

A

Enter a “?” at the master file prompt, then enter Yes to see a list of records from the beginning.

105
Q

How are Virtual Departments used?

A

Examples: East Hospital Business Office or East Hospital Respiratory Therapy

106
Q

In which order does the system look to determine a user’s composite profile at login?

A

user> Security class> department> System (specific to general)

107
Q

WHat two pieces of information would you need to know about the Allergy Reaction feild in order to add an item to this category list?

A

number and INI

108
Q

True or False: Hyperspace does not store patient data

A

True

109
Q

to find out the Master file INI and item number of a category list, what do you do?

A

CTRL and click in field

110
Q

to acccess a category list in Category List Maintenance activity, what information do you need?

A

INI (master file) and item number

111
Q

True or False: A category list can have only one synonym

A

False

112
Q

Types of categories and messages: Customer, extendible, and system

A

Customer:No Categories fully editible; Extendible: range of categories, some or editible; System: all categories, not editible

113
Q

what is the correcsponding MF INI:

security class, Provider record, Role, user record, Profile

A

ECL, SER, E2R, EMP, LPR

114
Q

True or False: You link the provider and user records together from within the provider record

A

False (User)

115
Q

True or False: Every Provider has a corresponding user record?

A

False

116
Q

True or False: A provider can only place orders within the departments listed in her provider record

A

False (scheduling is limited)

117
Q

True or False: By marking someone as an Inpatient Ordering Provider in his provider record, you are giving him the ability to enter orders in Order Entry

A

False (you are indication that this provider can be listed as the ordering provider. Security class gives access to enter orders)

118
Q

True or False: Security classes are linked to a user from within the user record

A

true

119
Q

what three security classes do nearly all clinical users need?

A

EpicCare, In Basket, Shared

120
Q

What is the main purpose of a user record?

A

Stores ID & password, Links all of the security records together for a user (does not contain licensing information)

121
Q

An employee needs both a user and a provider record, which do you creat first? Why?

A

Provider record then user, more effiient to link existing provider record when in user record

122
Q

True or False: the profile controls the options on the main toolbar

A

False (role does)

123
Q

Name one way Chart Review can be affected by you profile

A

any of the following: tabs end user sees, the order of tabs,default filter on Encounters tab, available reports

124
Q

What user records are configured in Hyperspace?

A

User and Role

125
Q

What user records are configured in Clin Admin?

A

Provider, security classes and profile

126
Q

In which order does the system look to determine a user’s composite profile at login?

A

User> Security Class> Department? System Def (specific to general)

127
Q

What two pieces of information would you need to know about the Allergy Reaction field in order to add an item to this category?

A

INI and Item number

128
Q

True or false: The Departments field in the Provider record determines the user’s default login department.

A

FALSE. Default login department is defined in the user record.

129
Q

Where does Provider Type (from SER record) appear in Hyperspace?

A

When creating a new encounter. The Provider Type column is in the Record Select window when searching for a provider for a new encounter.

130
Q

How is External Name from the SER record used?

A

External Name appears in Hyperspace when a clinician marks a section as reviewed.

131
Q

How can a user look up clinicians based on demographic and clinical information in their provider records?

A

Use the Provider Finder Activity

132
Q

How do you access the Provider Finder activity?

A

Epic button > Tools > Provider Finder

133
Q

True or false: if a user is not using Cadence functionality, a Cadence security class doesn’t need to be listed.

A

FALSE. Even if the user will not be using Cadence functionality, a Cadence security class must be listed in Cadence System for the user to be able to choose a department at login.

134
Q

Describe where in text you duplicate a security class

A

Management Options > Utilities > Chronicles > ECL > Enter Data > Duplicate Classification

135
Q

True or false: You cannot assign to a user (including yourself) a security class level higher than your own.

A

TRUE.

136
Q

True or false: anyone who needs an Inpatient security class also needs an EpicCare security class.

A

TRUE. Not all security points are covered independently in these security classes.

137
Q

When would an individual user record be linked to a profile record?

A

When the user needs profile settings specific to him/her.

138
Q

When is a profile linked to an EpicCare security class?

A

To assign profile settings that are common to broad categories of users; e.g. all inpatient nurses or all radiology technicians.

139
Q

When is a profile linked to a department record?

A

This is used mainly for users who might float among different departments or units and need different settings based on where they are working for the day.

140
Q

What is the impact of linking System Definitions to a profile record?

A

This profile serves as the system default for everyone. Any setting not defined at a higher level profile will be found in the System Definitions level profile.

141
Q

What is a composite profile?

A

The combined settings from certain profiles at each of the four levels (user, EpicCare security class, department, system defs)

142
Q

Do profile settings give you access to Chart Review?

A

NO. EpicCare or Inpatient security classes grant access to Chart Review. Profiles define what you see within Chart Review.

143
Q

How can you determine which Report IDs included in the Chart Review Encounter Reports?

A

Turn on the Report & Print Group Assistance report.

Epic > Help > Help Desk Reports > Report & Print Group Assistant

144
Q

In Chart Review Tabs screen, what’s a trick to populate the default tabs?

A

Hit F6 to have all of the default tabs populate the screen. Then delete any that are not wanted, and press F7 to insert a row as needed.

145
Q

Name some of the Chart Review settings that profiles control.

A

Available tabs, encounters that are filtered out.

146
Q

Name some of the Patient Summary, Patient Lists, and SnapShot settings that profiles control.

A

The reports you have available and the default reports on the activity toolbar.

147
Q

Name some of the Preference Lists settings that profiles control.

A

The system preference lists of medications and other orders that you search in Order Entry. You can have separate preference lists for inpatient and outpatient orders.

148
Q

Name some of the Documentation Flowsheet settings that profiles control.

A

The default flowsheet buttons in the Doc Flowsheet activity, as well as the flowsheets preference list.

149
Q

Name some of the Orders-related settings that profiles control.

A

Whether you can: search the entire database when placing orders, have verbal orders by default, have the ordering and/or authorizing provider appear by default when you place an order. Also, which types of orders require diagnosis association, and what validation programming points are checked when you try to sign an order (check for dupes, etc.)

150
Q

Why would you configure settings at the System Default profile level?

A
  1. To make settings that are organization-wide
  2. To serve as the default for settings made at more specific levels.
  3. The more settings you can make in this profile, the fewer settings you have to make and maintain in more specific-level profiles.
151
Q

Why would you configure settings at the Department profile level?

A
  1. These profiles change based on the department a user chooses when logging into Epic.
152
Q

Why would you configure settings at the Security profile level?

A

To apply settings that apply to an entire group of users. Settings at this level override settings made at the department level profile.

153
Q

Why would you configure settings at the User profile level?

A

When a particular specialty needs a unique set of preference lists. The user level profile is the most specific, so any settings made here will override the same settings made at a lower level.

154
Q

True or false: Only an Inpatient security class can be linked to a profile.

A 
FALSE.
Only and EpicCare security class can be linked to a profile. You cannot link In Basket, Shared, Inpatient, Rx, Emergency Department, Obstetrics, Home Health, Radiant, or any other type of security class to a profile.
155
Q

True or false: user-level profiles should NOT be designed solely for individual users.

A

TRUE.

156
Q

How can you find out which profiles make up the composite?

A

In Hyperspace:

  1. Log in as the user for whom you want to know the composite profile.
  2. Epic button > Help > Help Desk Reports
  3. Double click “Session Information - IB Link” report
  4. Profiles and levels are listed under the EpicCare Profile Information header.
157
Q

Why must a Cadence security class be listed in a user record?

A

A Cadence security class must be listed in Cadence System for the user to be able to choose a department at login.

158
Q

Would a licensed physical therapist at your organization have a provider record? Why or why not?

A

YES.

The physical therapist has a license that should be displayed, and might be scheduled with patients.

159
Q

Name three places in Hyperspace where a provider’s credentials will appear.

A

In the Allergies activity (or Allergies section of a navigator), where it notes who last reviewed the patient’s allergies.

In the Med Documentation section of a navigator, where it notes who last reviewed the patient’s medications.

In the History and Allergy sections of a navigator, where it notes who last reviewed the patient’s history.

In the Notes activity, next to the name of each note’s author.

160
Q

A second year resident working in the hospital can place orders for admitted patients, but needs a sign-off from the patient’s attending provider. how would you set up the resident’s provider record to represent this scenario?

A

“Meds Authorizing Provider” and “Orders Authorizing Provider?” fields would be set to No, but the “Inpatient Ordering Provider?” field would be set to Yes.

161
Q

True or false: by marking someone as an Inpatient Ordering Provider in their provider record, you are giving them the ability to enter orders in Order Entry.

A

FALSE.
You are indicating that this provider can be listed as the ordering provider for an order that someone enters into Epic. The security classes assigned to your user record give you the access to log into Hyperspace and enter orders.

162
Q

What is the difference between making someone an authorizing or ordering provider?

A

“Authorizing provider” means that the provider can be legally and financially responsible for orders. It is not related to one’s ability to sign an order. Signing is based on security.

163
Q

What are the major settings in a user record that determines what the user can see or do in Hyperspace?

A

Security classes - grant access to activities in Hyperspace.

Role - determines where the user will find activities in Hyperspace.

Profile - configures what options the user has within activities.

164
Q

Name three settings that must be made before a user can log into Hyperspace

A 
Possible answers: 
Status must be active
Password must be assigned
Role must be assigned
Login departments must be enabled (via Cadence System screen, Resolute PB screen, or departments listed in your provider record)
165
Q

What two types of security classes will every user of Epic need (not just clinical users)

A

In Basket security class and a Shared security class.

166
Q

Which type of security class grants a user access to EpicCare Ambulatory functionality?

A

EpicCare security class

167
Q

What types of security classes would a physician who uses the ASAP Emergency Department application need?

A 
In Basket
Shared
EpicCare
Inpatient
Emergency Department
168
Q

Why do all users need to be assigned a Shared security class?

A

The Shared security class controls access to functionality that might be used by any of Epic’s applications, including non-clinical ones like Cadence (scheduling) or Resolute (billing)

169
Q

What is a Model security class?

A

A security class that is part of the Model system, designed by Epic to include the security points that would be needed by a given group of users.

170
Q

You just removed the Problem List security point from the EpicCare security class to which a user is linked. When you log in as that user, he still has access to the Problem List activity. What might have caused this to happen?

A

One possible answer: Security changes don’t take effect unless Hyperspace is restarted. You didn’t exit Hyperspace completely and relaunch the application.

171
Q

Your organization wants its hospital charge nurses to have administrative access to the Patient List activity (Inpatient security point 1 - Patient List Administrator). Otherwise, their access should be the same as that of other inpatient nurses (who use the Model IP Nurse Inpatient security class). How would you efficiently take care of this need?

A

Duplicate Model IP Nurse Inpatient security class and call the duplicate something like IP Charge Nurse. Add to the duplicate the desired security point. Link all of the charge nurses’ user records to this duplicate security class.

172
Q

Where are Orders preference lists created?

A

In the Preference List Composer in Hyperspace.

173
Q

True or false: An end user can choose to see encounter types in Chart Review that have been hidden for convenience.

A

TRUE. Uncheck the Default filter.

174
Q

How can I define the default report buttons that appear for an end user in the Patient Summary activity?

A

List the reports that should be the default buttons in the Startup Buttons field on the Patient Summary screen in the profile.

175
Q

When the physicians at your organization review an office visit encounter with a cardiologist, they want to see a different report than they see for most office visits. How could this be accomplished?

A

In the Chart Review Encounter Reports table, add another line for the contact type of Office Visit, but include a specialty of cardiology. Then list the special report under the Reports column.

176
Q

True or false: You are limited to a single outpatient and a single inpatient orders preference list in any given profile record.

A

FALSE.

177
Q

What are the four levels of profiles? What order does the system search them to create the composite profile?

A

User, security, department, system default. In that order.

178
Q

What type of security class can be linked to a profile?

A

EpicCare security class

179
Q

True or false: any profile record can be attached at any level.

A

TRUE.

180
Q

The workflow engine is currently configured to control what three patient workspace views?

A

Activity tabs (to the left of patient chart)
More Activities menu
Navigators

181
Q

True or false: configuring and assigning Workflow Engine Rules eliminates the need for assigning role and profile records to users.

A

FALSE. User and profile records contain many more settings that are not contained within the Workflow Engine and are still necessary for complete configuration.

182
Q

“If” statement specifies what?

A

Which properties of the patient encounter apply to that rule.

183
Q

Another word for “if statement” is…

A

Condition

184
Q

Path to Workflow Engine Rules

A

Hyperspace toolbar > Build Tools > Workflow Engine Rules

185
Q

True or false: Each property used in the Workflow Engine is defined by a property record in the Properties (LRC) master file.

A

TRUE.

186
Q

The “then” statement does what?

A

Tells the Workflow Engine what to do if the rule matches the properties specified in the “if” statement.

187
Q

Another word for “then statement” is…

A

Directive

188
Q

What master file are rules linked to in order for the Workflow Engine to use them?

A

The most specific profile record for the user, in the Profile master file.

189
Q

What are three aspects of a patient encounter than can be altered based on a rule match?

A

Override or Extend More Activities menu, Change default activity, Change available navigators.

190
Q

Can more than one rule be linked in a profile record?

A

NO.

191
Q

True or False: If the patient encounter does not match conditions in a Workflow Engine rule, the system looks for a rule in the next level of the profile hierarchy.

A

FALSE. Settings found in the Role and compiled profile for the patient encounter will be used. The system will not look for additional Workflow Engine rules at other levels in the profile hierarchy.

192
Q

Name two types of directives that can be specified in a workflow engine rule.

A

Set ToolSet

Add Navigators

193
Q

What does the Set ToolSet directive do?

A

Define the attributes for the clinical toolset.

194
Q

What does the Add Navigators directive do?

A

Allows you to add activity tabs and a single navigator for a patient workspace.

195
Q

What does the workflow engine do?

A

Configures the patient workspace to make it more efficient for the end user.

196
Q

How do you access the Workflow Engine Rule Editor

A

From the Hyperspace toolbar: Build Tools > Workflow Engine Rules > Edit a rule.

197
Q

How is it useful to create a new contact for a workflow engine rule?

A
  1. Allows you to track rule changes over time.
  2. Gives you the ability to create and edit new, unreleased contacts for released rules without affecting users until you are ready to release (activate) the new contact.
198
Q

How can you get the section names from an existing navigator already available in Hyperspace?

A

Hold down CTRL+ALT+SHIFT, then press and release F12. Keep holding CTRL+ALT+SHIFT and press F10. Wait a moment while the navigator refreshes. Your navigator should now display the section names as below.

199
Q

True or False: To create a navigator, you work in the following master files: Section, Topic, and Template.

A

FALSE. All three of these are different types of records in one master file, LVN (navigators).

200
Q

Fill in the blank: A navigator topic record links to navigator _______ records.

A

section

201
Q

Navigator hierarchy high to low

A

Template
Topic
Section

202
Q

Define Section record

A

The smallest unit of the navigator. A record which contains programming that pulls patient-specific information into the navigator.

203
Q

Path to access sections, topics, and navigators

A

Clinical Administration > Navigators > Navigators

204
Q

What is a Topic record?

A

Groupings of individual sections.

205
Q

What are the two main purposes that topics serve?

A
  1. Efficiency (can be reused in different navigatory templates)
  2. Organization: Topics segregate a navigator’s table of contents.
206
Q

What is a template record?

A

It is what displays for the end user. The template record links the topics (and therefore sections) that appear to the end user.

207
Q

True or false: only a topic record can be linked to a profile record or in the workflow engine rule.

A

FALSE. Only a template record can be linked to a profile record or in the workflow engine rule.

208
Q

True or false: a template may sometimes be linked to only one topic.

A

TRUE.

209
Q

True or False: a navigator template record can be linked to more than one topic record.

A

TRUE.

210
Q

If you enter a caption of “Charting” in a navigator topic record, who will see that in Hyperspace and in what place will they see it?

A

It is what the end user sees as display text in their table of contents on their navigator.

CLN 200/300 (1 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions