CJIS Flashcards
What does SCOPE include
Shared Computer Operation for Protection and Enforcement
Includes criminal history such as: arrests & convictions and criminal citations & summons. Also includes non-criminal history such as: officer awareness summary for officer safety. Physical descriptors, dates of birth & AKA’s, caution info & CIT entries, mental health, work applications, CCW permit applications, victim info before 1994, traffic accidents, order for protection of children/against harm of minors & order against harassment in workplace.
what does NLETS mean?
National Law Enforcement Telecommunications System
What does N-DEx mean
FBI’s National Data EXchange - repository of criminal justice records
What does Triple I (III) mean
FBI’s Interstate Identification Index. Provides for the decentralized interstate exchange of CHRI
What does NFF mean
National Fingerprint File - database of fingerprints or other unique personal identification information related to an arrested or charged individual maintained by the FBI to provide positive identification of record subjects indexed in the III system
What is Electronic Filing Cabinets
File cabinet with individual records inside it such as: Wanted persons, Missing Persons, stolen Property, criminal history, terrorist member records. Set up like old fashioned file cabinet systems.
What is included in III
1) Records will only be recognized by the III system if the FBI has received valid fingerprints for the individual.
2) all persons born in 1956 or later with an FBI record.
3) persons born prior to 1956 whose first arrest fingerprint card was submitted to the FBI on July 1, 1974 or later.
4) numerous older records converted to the automated system as well as certain fugitives and repeat offenders.
5) all 50 states participate in III with several participating in the NFF National Fingerprint File.
6) the FBI provides records of Federal and Foreign offenders, persons arrested in U.S. Territories, and criminal arrests that III participants are unable to provide.
What is Not in III
1) the five U.S. Territories and possessions do not participate
2) records of individuals who have been arrested but whose fingerprint images have not been sent to the FBI, or whose crimes do not meet the criteria to be entered into III
3) non serious offenses are not included in III per Code of Federal Regulations (CFR) 28, part 30.
4) missing dispositions exist in III when a state or other entity does not provide it to the FBI. If you see an entry without a disposition, this does not mean there is not one. Query the state so IQ and FQ and/or contact the agency or court to determine if a disposition exists. Note: if a criminal history record, such as III, does NOT have disposition information, the individual should be presumed not guilty of any charge/arrest for which there is no final disposition stated on the record, or otherwise determined.
Triple III purpose code C - Criminal Justice
used for official duties in connection with the administration of criminal justice. Examples of use:
1) the security of a criminal justice facility:
a) Vendors or contractors at the criminal justice agency who are NOT involved with the actual administration of criminal justice at the criminal justice agency, e.g., carpet cleaner, individuals responsible for maintaining vending machines, janitors, cooks, etc.
b) Volunteers at the criminal justice agency who are NOT involved with the actual administration of criminal justice at the criminal justice agency, e.g., participants in community ride along programs, volunteers at a confinement facility who are providing social or community services rather than rehabilitative services, etc.
c) Confinement facility visitors
d) Inmates of a confinement facility.
e) Inmate mail. Concern has been expressed regarding running an III inquiry on inmate mail may be too overboard in that the prisoner might be writing a political official (e.g., a governor, parole board member, etc.), his attorney, or anyone else who may or may not have a connection with the inmate. Therefore, the clarification from the FBI regarding running inmate mail: A prisoner’s list of names and addresses of those wishing to correspond with the prisoner. III may be used when there is reason to believe that criminal activity is occurring or has occurred.
f) In limited situations, the CJIS Advisory Policy Board (APB) has determined that side security is an administration of criminal justice function as defined under Title 28, Code of Federal Regulations, Section 20.3(b) (per TOU 15-2). In addition to the side security for a criminal justice agency, the CJIS APB recommended, and the FBI Director approved, using the III for certain situation such as:
1) Off-site protection of very important persons
2) Firearms training events sponsored by law enforcement
3) a law enforcement agency may conduct an III record check when investigating a criminal incident or has a reasonable believe a person is acting in a suspicious manner, such as taking pictures or loitering at a critical infrastructure facility. Terminal operators should use Purpose Code C to conduct III inquiries for site security purposes. The results of the side security III inquiry cannot be disseminated for other purposes.
2) A domestic violence investigation conducted by a law enforcement agency (this III inquiry is in reference to agency use only). Purpose code D is for court-related inquiries.
Triple III purpose code J - Criminal Justice Employment & Duty Gun Checks
Used when the III transaction involves employment with a criminal justice agency or the screening of employees of other agencies over which the criminal justice agency maintains management control.
Used for criminal justice employment, initiate background checks of agency personnel as well as the following:
a) Vendors or contractors at the criminal justice agency who ARE involved with the actual administration of criminal justice at the criminal justice agency, e.g., personnel involved with maintenance of computer systems, upgrading records system, data entry clerk, etc.
b) Volunteers at the criminal justice agency who ARE involved with the actual administration of criminal justice at the criminal justice agency, e.g., volunteer, dispatcher, volunteer data entry clerk, volunteers at a confinement facility who are providing inmate rehabilitation, etc.
c) All Triple III inquiries performed on Metro employees regarding weapons (duty gun) checks MUST use the Purpose Code J in their inquiry. Because this inquiry is performed as a ‘condition of their employment’, the FBI has determined the J Purpose Code (Criminal Justice Employment) best describes the reason for this type of inquiry.
Triple III Purpose Code D - Domestic Violence and Stalking
Used by civil or criminal courts in domestic violence or stalking cases. ORI’s ending in D (those issued to civil courts) are not allowed to access to III for any other purpose.
Used for:
1) Civil or criminal courts involved in domestic violence or stalking cases (civil courts are issued D ORI’s).
2) Law enforcement agencies providing an III record to a criminal or civil court for a domestic violence hearing. (This III inquiry is in reference to court use only. Purpose code C above provides information on inquiries by law enforcement agencies).
3) LVMPD provides III responses to the District Attorney’s office and the City Attorney’s office for domestic violence cases. Because LVMPD is a law enforcement agency, we are NOT authorized to use purpose code “D” and therefore must use purpose code “C”.
Triple III Code F - Weapons Related Checks
used by criminal justice agencies for the purposes of:
a) Issuing firearms-related permits and explosives permits pursuant to state law, regulation, or local ordinance.
b) Returning firearms to their lawful owners.
c) Enforcing federal and state law prohibiting certain persons with criminal records from possessing firearms, in circumstances in which firearms have been pawned.
Triple III purpose code H - Housing Checks
Used under the authority of the Housing Opportunity Extension Ace of 1996 (Public Law 104-120). The use of this purpose code is limited to QH inquiries. The FBI’s CJIS Division may assign Public Housing Authorities/Agencies (PHA) ORI’s containing the letter Q in the ninth position for use by authorized agencies. The PHA will use the results of the QH response in deciding if a fingerprint-based search should be required and should not be used as the basis for disqualification, lease enforcement or eviction.
**restricted to personnel in Records and Fingerprint Bureau for housing checks using ORI# NV002809Q. If there is a match, indicate a “Possible Existence” in the upper right-hand corner of the form. IF there is no CHRI, indicate a “Non-Existence” in the upper right-hand corner of the form. LVMPD does NOT release any CHRI to the Housing Authority.
Purpose codes not authorized for LVMPD use
I - Interstate Approved Non-Criminal Justice
A - Administrative Maintenance
S - National Security
X - Exigent Procedures
D - Domestic Violence
Hot Files
NCIC is the major FBI CJIS system which contains “hot files” such as
1) wanted persons
2) stolen vehicles
