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city manager directives Flashcards

1
Q

Who’s responsibility is it to operate city-owned vehicles in a safe and responsible manner in compliance with Federal, State and City laws, rules and regulations

A

All City Employees

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2
Q

All city-owned vehicles and equipment shall be operated by__________, and for___________.

A

City Employees for official use only

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3
Q

Transporting passengers shall be limited to

A

city employees or persons in an advisory capacity to the city.

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4
Q

City vehicles are not to be used for….

A

personal business

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5
Q

Employees with a take home vehicle may use it…

A

1.) During business hours2.) Lunch3.) Health Care4.) AND personal emergencies

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6
Q

City vehicles are not to be driven out of state unless…

A

provides economic or operational benefit to the city.* requires approval by Fire/PD Chief, Deputy City Mgr*

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7
Q

Inspection of all city vehicles and equipment used is the responsibility of the….

A

Operator

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8
Q

Personnel operating a city vehicle are responsible for reporting vehicles problems to…

A

Equipment Management or take vehicles to the facility to obtain service/repairs

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9
Q

Operating a vehicle that has inoperative safety system or one that is overdue for service can be considered

A

a violation of CM 18 directive and employee is subject to disciplinary action.

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10
Q

All vehicular repairs will be done by

A

Equipment Management Division….Outside vendor repairs must be approved by EMD

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11
Q

All operators of city owned vehicles must maintain an…

A

Valid State of Arizona driver’s license

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12
Q

All drivers must maintain a drivers record that is.

A

Acceptable in accordance with the Employee Driving Record Evaluation Criteria using MVD records. managed by the Risk Management division

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13
Q

Employees with borderline or unacceptable records shall be subject to..

A

1.) counseling2.) driving restrictions3.) up to including termination

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14
Q

Employees will not operate electronic devices while driving unless..

A

using a hands free equipment* public safety may use these devises only for public safety related communications*

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15
Q

Employee must notify supervisor if they receive a citation within?

A

24hours

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16
Q

All drivers of a city vehicle must show their id to?

A

Their supervisor upon request

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17
Q

before you drive a 15 passenger van an operator must?

A

complete the Glendale van safety program

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18
Q

No employee may operate a vehicle while using

A

over the counter drugs that impair their ability to operate a moving vehicle. Employee will be personally responsible for any traffic citations

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19
Q

The driver of any city vehicle or any city employee who witnesses any persona injury or damage to a city vehicle must…

A

Notify their supervisor immediately

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20
Q

Two things a driver of a city vehicle will only do with their immediate supervisor/city accident investigator/ risk management personnel

A

1.) Admit Liability2.) Discuss accident

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21
Q

The vehicle must stay put until…

A

investigation has been completed by PD or accident investigator

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22
Q

Driver must call and notify who?

A

1.) Glendale PD and Report incident2.) Contact Supervisor3.) Notify Risk Mgt w/in 24 hours4.) Must submit complete injury/veh accident form and get to risk mgt within 24 hours

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23
Q

Assignment and approval of city owned take home vehicles will be completed by the supervisor using?

A

A completed Vehicle Authorization form

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24
Q

Take home vehicles are not transferable and must be justified how often?

A

annually

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25
Q

There is a Distance requirement to city hall that employees with a take home vehicle must be how many miles radius from city hall

A

17 miles** larger distance requires Dep City Mgr Police/Fire Chief approval.

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26
Q

Per IRS regulations a city provided take-home vehicle is considered a fringe benefit will be included in what part of the employees pay stub

A

Gross Pay

27
Q

Employees assigned a take-home vehicle on a long term basis will have a value of ______ per work day as a personal commuting benefit reflected n their payroll check, until they no longer us the vehicle

A

$3 PER DAY

28
Q

Who will maintain records of authorized take-home vehicles?

A

Equipment Management

29
Q

Who will maintain monthly usage reports of take-home vehicles?

A

Payroll

30
Q

What department controls the content of and develops all city websites?

A

Marketing/Communications

31
Q

How can departments update their existing intranet page?

A

Submit a request to the web division of the marketing/communications department via email.

32
Q

Who’s responsibility is to manage content

A

the department (EX. Fire)

33
Q

Inappropriate information for intranet include 2 main areas

A

1.) fundraising for outside organization not related to the department2.) Special activities not city sponsored

34
Q

Each department must have a designated_________ to coordinate with Web Content Managers for each department website content

A

Web Liaison

35
Q

Who is the administrator for all “official city of Glendale” social media posts

A

Web Division of Marketing/Communications

36
Q

All posting on Social Media will be considered

A

transitory in nature (events, programs, traffic alerts)

37
Q

Who will be allowed to edit and update any social media networking accounts?

A

Only social media users selected and approved by marketing/communications Dept.

38
Q

Departments can be approved to operate a separate social networking account. (True/False)

A

True-With the template provided by Web Division

39
Q

Prior to engaging in any form of social media networking dealing with the city of Glendale news/ or activities employees must have permission form who?

A

Their Department Head

40
Q

Social Networking sites should not be used during the work hours unless there is a city purpose. (True/False)

A

True* Not on the Cities network…IE Wifi*

41
Q

All information and communication transmitted by, or to any person through the city network, including electronic mail (email/voice) is the property of who?

A

The City of Glenale

42
Q

Information and communication carried on the network may be subjected to what?

A

public access pursuant to ARAS public records

43
Q

Whose responsible to be compliant with the CM directive 21.

A

Department Head/DirectorSupervisorsIndividual employeesvolunteers

44
Q

Employees use of the network for personal use will be at their own risks? true or false

A

TRUE

45
Q

The city has the right to inspect all communication files or data stored in any area of the network or city owned equipment? True or False

A

TRUE

46
Q

(True or False) In order to access password protected materials, employees must provide passwords to appropriate city authority upon request.

A

TRUE

47
Q

City Reps with Dept. Head or HR may monitor______ to ensure use is consistent with the provisions of CM 26

A

log specific use

48
Q

Any computer or device to be used on the network must do what?

A

install operational security software specified through Information Technology Department

49
Q

All network framework (servers, routers, network switches, wireless routers, etc.) must be approved prior to use by

A

Information Technology Department

50
Q

It is prohibited to send an email message under another persons name or user id unless?

A

expressly authorized to do so. Or the sender ID’s themselves in the message.

51
Q

It is prohibited for any employee to transfer or remove files from the network that have what designation?

A

confidential or privileged unless approved by department head.

52
Q

If a website that shows inappropriate language or nude partially nude photographs or material, that has not been blocked contact who?

A

Information Technology Department

53
Q

It is prohibited to download application programs or other software fro internet without approval of?

A

department head or designee

54
Q

The Department head must consult with who, before downloading the program?

A

Chief Information Technology Officer

55
Q

Who must approve any information copied from the internet, downloaded or disseminated?

A

City Attorney or designee

56
Q

Who retains all property rights if any to all material posted on the internet by any employee

A

The City

57
Q

Any individual identified as an employee must refrain form any political advocacy or unauthorized endorsement or appearance of endorsement by the city or any political position, political candidate, product, or service. (True or False)

A

TRUE

58
Q

Can an employee respond to public information request via internet?

A

No

59
Q

Governing Law of CM 26 include

A

Federal electronic data security lawsIntellectual property rights

60
Q

Who is in charge of Media Relations at the EOC

A

The city PIO

61
Q

Employees in the field are not obligated to talk with the media at an incident True or False

A

True: They can refer the media to the City PIO or Department PIO

62
Q

For Non-Exempt employees travel between home and work or hotel and work if traveling are considered

A

Normal commuting and not eligible for pay

63
Q

Employees that smoke must smoke where?

A

a minimum of 20 feet away from the door, window, air vent etc.

CM (1 decks)

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