Chapters 16-19 Flashcards
What is the first step in planning an oral presentation?
Analyze the situation
- What is the purpose–to inform or persuade?
- Develop a profile of your audience–what’s their state of mind?
What is the best way to clarify your presentation’s main idea?
State the main idea in a single sentence–make it an advertising slogan
How can the purpose of your presentation influence the structure of your presentation?
Direct approach–informative or routine message
Indirect approach–a negative or persuasive message
What should be included in a speech introduction?
- Get audience’s interest: tell a story, give out a sample, ask a question, state a statistic
- Establish your credibility: do this by having someone else introduce you; or briefly state why you are an “expert”
- Preview messages: “We will be talking about….” or “These are the points I will cover….”
What should be included in a speech closing?
- Restate the main idea–it’s ok to be obvious–“In conclusion….”
- Describe the next step–what “action” should happen.
- End on a strong note–be encouraging/positive
What should you look for when checking out your speaking location in advance?
- -Seating arrangements
- -How to operate audio/video equipment
- -What supplies are available (markers ect.)
What are two ways to hold your audience’s attention during the body of a presentation?
- Relate the subject to your audiences needs
2. Use clear, vivd language–short sentences, concrete examples
What are two guidelines for handling questions effectively following a business presentation?
- Maintain control–respond honestly and keep you cool
- Focus on the questioner–look at his/her body language, nod to acknowledge the question, repeat to make sure everyone heard the question
What is the definition of backchannel?
A line of communication created by people in an audience to connect with others inside or outside the room, with or without the knowledge of the speaker.
What is one advantage and one disadvantage to an electronic presentation?
–Easy to create and edit
–Hardware/Software won’t work
What is a slideument?
A slide that tries to function as both a presentation visual and a printed document. Avoid them
What is one color and its emotional association in the U.S. business culture, and its best uses?
Dark Blue–(peaceful, soothing) great background for slides
What are the guidelines for preparing slide text?
–Only one thought per slide
–Limit text content to 4-5 lines (4-5 words/line)
–Phrase items in parallel grammatical form
–use active voice
What is a title slide and what should be included on it?
It is the equivalent of a reports’ title page
- Title of presentation
- Your name
- Your department (if internal) : your company (if external)
- Date of presentation
- Graphic (optional)
What is a disadvantage of handing out copies of your slides before you presentation?
People will not listen as well (may jump to own conclusions)
What is the hidden job market?
- -employers want to find job candidates from trusted personal contacts
- -approximately 80% of all job openings are never advertised
- -the burden is on the prospective employee to seek out these jobs
Define quality of hire
A measure at how closely new employees meet the company’s needs
What are three ways you can build your network?
- Talk to your classmates
- Volunteer
- Connect with others on linkedIn and Facebook
What is the purpose of a resume?
To get an interview
What is the most common way to organize a resume?
Chronological–present to past
What are three guidelines to composing your resume?
- Strong action verbs
- Phrases that quantify (use numbers)
- relevant keywords
What is one part of a resume that generates the most disagreement?
The brief introductory statement that follows your name and contact information. (Career objective, Qualifications summary, career summary)
What personal data should not be included on a resume?
Physical characteristics
-age, gender, marital status, sexual orientation, religious or political affiliation, race, references (prepare a list, but don’t include them on resume)
What are the guidelines for proofreading your resume?
Ask three other people to read it
What should be included in the opening paragraph of an application (cover) letter?
- State the reason you are writing
2. Give the reader a reason to keep reading
What are the two functions of a cover letter’s final paragraph?
- Ask for a specific action (interview)
2. Facilitate a reply (include all contact info again)
What are two different types of interviewing methods?
Structural–follows a set sequence of questions
Open ended–adapt questions based on responses
What two questions do employers seek to answer about each candidate during the interview process?
- Can they handle the job responsibilities?
2. Will they fit in?
What are the three stages of an interview?
- The warm-up: First few minutes are the most important
- The Q & A stage: Interviewer will ask questions. Also a chance for you to ask questions
- The close: emphasize your value to the company & be enthusiastic. Ask tactfully when a decision will be made
What are three questions to ask an interviewer?
- What are the job’s major responsibilities?
- What qualities do you want in the person who fills the job?
- How do you measure success for someone in this position?
How should you deal with the subject of “salary” in an interview?
Don’t bring it up, but be prepared to talk about it if the interviewer raises the subject ( do your research at career services or bls.gov)
How quickly should you resound with a thank you following an interview?
Within 48 hours
What were two “take away” points from the presentation by Traci Gunderson?
See internet
Summarize the article “Why Johnny can’t write, and why employers are mad?
See internet
Take the VALS survey. Be prepared to tell me what two “labels” you were given (primary and secondary) Include an opinion of the results.
See internet
