Chapters 16-19

Question 1

What is the first step in planning an oral presentation?

Answer 1

Analyze the situation

1. What is the purpose–to inform or persuade?
2. Develop a profile of your audience–what’s their state of mind?

Question 2

What is the best way to clarify your presentation’s main idea?

Answer 2

State the main idea in a single sentence–make it an advertising slogan

Question 3

How can the purpose of your presentation influence the structure of your presentation?

Answer 3

Direct approach–informative or routine message

Indirect approach–a negative or persuasive message

Question 4

What should be included in a speech introduction?

Answer 4

1. Get audience’s interest: tell a story, give out a sample, ask a question, state a statistic
2. Establish your credibility: do this by having someone else introduce you; or briefly state why you are an “expert”
3. Preview messages: “We will be talking about….” or “These are the points I will cover….”

Question 5

What should be included in a speech closing?

Answer 5

1. Restate the main idea–it’s ok to be obvious–“In conclusion….”
2. Describe the next step–what “action” should happen.
3. End on a strong note–be encouraging/positive

Question 6

What should you look for when checking out your speaking location in advance?

Answer 6

• -Seating arrangements
• -How to operate audio/video equipment
• -What supplies are available (markers ect.)

Question 7

What are two ways to hold your audience’s attention during the body of a presentation?

Answer 7

1. Relate the subject to your audiences needs

2. Use clear, vivd language–short sentences, concrete examples

Question 8

What are two guidelines for handling questions effectively following a business presentation?

Answer 8

1. Maintain control–respond honestly and keep you cool
2. Focus on the questioner–look at his/her body language, nod to acknowledge the question, repeat to make sure everyone heard the question

Question 9

What is the definition of backchannel?

Answer 9

A line of communication created by people in an audience to connect with others inside or outside the room, with or without the knowledge of the speaker.

Question 10

What is one advantage and one disadvantage to an electronic presentation?

Answer 10

–Easy to create and edit

–Hardware/Software won’t work

Question 11

What is a slideument?

Answer 11

A slide that tries to function as both a presentation visual and a printed document. Avoid them

Question 12

What is one color and its emotional association in the U.S. business culture, and its best uses?

Answer 12

Dark Blue–(peaceful, soothing) great background for slides

Question 13

What are the guidelines for preparing slide text?

Answer 13

–Only one thought per slide

–Limit text content to 4-5 lines (4-5 words/line)

–Phrase items in parallel grammatical form

–use active voice

Question 14

What is a title slide and what should be included on it?

Answer 14

It is the equivalent of a reports’ title page

1. Title of presentation
2. Your name
3. Your department (if internal) : your company (if external)
4. Date of presentation
5. Graphic (optional)

Question 15

What is a disadvantage of handing out copies of your slides before you presentation?

Answer 15

People will not listen as well (may jump to own conclusions)

Question 16

What is the hidden job market?

Answer 16

• -employers want to find job candidates from trusted personal contacts
• -approximately 80% of all job openings are never advertised
• -the burden is on the prospective employee to seek out these jobs

Question 17

Define quality of hire

Answer 17

A measure at how closely new employees meet the company’s needs

Question 18

What are three ways you can build your network?

Answer 18

1. Talk to your classmates
2. Volunteer
3. Connect with others on linkedIn and Facebook

Question 19

What is the purpose of a resume?

Answer 19

To get an interview

Question 20

What is the most common way to organize a resume?

Answer 20

Chronological–present to past

Question 21

What are three guidelines to composing your resume?

Answer 21

1. Strong action verbs
2. Phrases that quantify (use numbers)
3. relevant keywords

Question 22

What is one part of a resume that generates the most disagreement?

Answer 22

The brief introductory statement that follows your name and contact information. (Career objective, Qualifications summary, career summary)

Question 23

What personal data should not be included on a resume?

Answer 23

Physical characteristics
-age, gender, marital status, sexual orientation, religious or political affiliation, race, references (prepare a list, but don’t include them on resume)

Question 24

What are the guidelines for proofreading your resume?

Answer 24

Ask three other people to read it

Question 25

What should be included in the opening paragraph of an application (cover) letter?

Answer 25

1. State the reason you are writing

2. Give the reader a reason to keep reading

Question 26

What are the two functions of a cover letter’s final paragraph?

Answer 26

1. Ask for a specific action (interview)

2. Facilitate a reply (include all contact info again)

Question 27

What are two different types of interviewing methods?

Answer 27

Structural–follows a set sequence of questions

Open ended–adapt questions based on responses

Question 28

What two questions do employers seek to answer about each candidate during the interview process?

Answer 28

1. Can they handle the job responsibilities?

2. Will they fit in?

Question 29

What are the three stages of an interview?

Answer 29

1. The warm-up: First few minutes are the most important
2. The Q & A stage: Interviewer will ask questions. Also a chance for you to ask questions
3. The close: emphasize your value to the company & be enthusiastic. Ask tactfully when a decision will be made

Question 30

What are three questions to ask an interviewer?

Answer 30

1. What are the job’s major responsibilities?
2. What qualities do you want in the person who fills the job?
3. How do you measure success for someone in this position?

Question 31

How should you deal with the subject of “salary” in an interview?

Answer 31

Don’t bring it up, but be prepared to talk about it if the interviewer raises the subject ( do your research at career services or bls.gov)

Question 32

How quickly should you resound with a thank you following an interview?

Answer 32

Within 48 hours

Question 33

What were two “take away” points from the presentation by Traci Gunderson?

Answer 33

See internet

Question 34

Summarize the article “Why Johnny can’t write, and why employers are mad?

Answer 34

See internet

Question 35

Take the VALS survey. Be prepared to tell me what two “labels” you were given (primary and secondary) Include an opinion of the results.

Answer 35

See internet