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he > Chapter VI - Organization of the Fraternity > Flashcards

Chapter VI - Organization of the Fraternity Flashcards

1
Q

What does International Headquarters hold?

A

International Headquarters holds office space for the Fraternity and Educational Foundation staff, houses many of the Fraternity’s archives, and hosts visits from hundreds of brothers annually

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2
Q

What is the Fraternity’s official title?

A

“The Fraternity of Phi Gamma Delta”

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3
Q

Senior Director of Chapter Services

A

oversees all activities related to the support, resources, and services provided to undergraduate chapters/colonies, coordinates the Summit and the alcohol-free housing exemption process

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4
Q

Senior Director of Education

A

responsible for overseeing all health/safety education, member education, leadership development, promotes philanthropy, community service, and academic achievement

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5
Q

Senior Director of Graduate Engagement

A

manages the graduate dues program, leads graduate engagement/recognition efforts, assists graduate chapters, supports graduate chapters with their relations with undergraduate chapters, responsible for supporting graduate volunteers

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6
Q

Where is International Headquarters located?

A

1201 Red Mile Road, Lexington, Kentucky

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7
Q

When was International Headquarters built?

A

The International Headquarters was built in 1985

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8
Q

Less formally, what is Phi Gamma Delta known as?

A

“Fiji” or “Phi Gam”

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9
Q

What is the Ekklesia?

A

Phi Gamma Delta’s paramount governing body

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10
Q

How often does the Ekklesia convene?

A

It is a biennial convention, traditionally held in even-numbered years

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11
Q

Who is invited to the Ekklesia?

A

All graduate and undergraduate brothers are invited to participate

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12
Q

What did the constitutional convention of 1898 decide?

A

The constitutional convention of 1898 vested exclusive legislative and judicial power in the Ekklesia

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13
Q

What happens at the Ekklesia?

A

Laws are made and repealed, the Archons (Board of Directors) are elected, and all matters of common interest are discussed

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14
Q

Why is the actual management of the Fraternity business decided predominantly by undergraduate brothers?

A

Each undergraduate chapter may have three voting delegates (one of whom may be a graduate brother if endorsed by the undergraduate chapter), while each graduate chapter has one. This means that typically the undergraduate brothers at an Ekklesia cast 90% of the votes

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15
Q

How many people make up the International Headquarters staff?

A

Approximately 30 people, both members and non-members of Phi Gamma Delta

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16
Q

What is the purpose of the boardroom and library at International Headquarters?

A

They provide a comfortable setting for chapter officer retreats and other meetings

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17
Q

Executive Director

A

in charge of the International Headquarters office, serves as the CEO of the Fraternity, serves as an ambassador for the Fraternity, sees to it that each person in the office is performing well and the office is running smoothly, reports to the Archons

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18
Q

Assistant Executive Director

A

provides leadership to the undergraduate services team, overseeing all activities related to the support and education of existing chapters/expansion to new campuses, responsible for chapter conduct issues, leading the Fraternity’s anti-hazing, manage/plan the Ekklesia and Academy

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19
Q

Chief Financial Officer

A

oversees financial operations of International Headquarters and Education Foundation

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20
Q

Who is our current Field Secretary?

A

Jack Cunningham (Missouri State 2023)

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21
Q

Who was the first Field Secretary?

A

Cal C. Chambers (Wisconsin 1912)

22
Q

Who is the current Executive Director?

A

Robert Caudill (Akron 2004)

23
Q

Directors of Chapter Services

A

serve as a primary contact for undergraduate chapters and provisional chapters, assist provisional chapters through the chartering process, supervise the Field Secretary program

24
Q

Director of Communications

A

oversees publishing of The Phi Gamma Delta magazine, manage the Fraternity’s website, oversees social media, coordinates other primary communications/marketing materials

25
Q

Who is our Purple Legionnaire?

A

Michael Cox (Ohio State 2012)

26
Q

Who is our Board of Chapters Advisors Chair?

A

Brandon Edwards (Ohio State 2012)

27
Q

Who is our House Corporation President?

A

Michael Shoenfelt (Ohio State 2009)

28
Q

Director of Fraternity Growth

A

oversees efforts to establish new or re-establish dormant chapters on campuses across North America, oversees recruitment resources

29
Q

Director of Membership & Operations

A

manages all initiation reporting and fees in membership records, handle chapter billing and account receivables, maintain employee files/benefits, oversee upkeep of the headquarters facility

30
Q

How much money has The Phi Gamma Delta Foundation awarded over the years in scholarships?

A

Over $6 million

31
Q

Curator of Archives

A

preserves and catalogs all Phi Gamma Delta memorabilia and historical records which are then placed on display at the museum or filed properly in a fireproof vault

32
Q

Director of Diversity, Equity, Inclusion, and Belonging

A

advises the Archons and staff on matters related to DEIB and implementations of the Fraternity’s DEIB initiatives, works with the staff in development of undergraduate and graduate volunteer DEIB resources, partnerships, and educational opportunities

33
Q

Director of Housing

A

works with a Housing Committee, advises chapters and the Archons on issue of house financing, safety, maintenance, and aquisition

34
Q

Educational Director

A

advises the Archons/the Ekklesia in matters relating to the scholarship and educational programming at each chapter, collects scholarship information from undergraduate chapters and informs the Archons of delinquent-in-scholarship chapters

35
Q

General Counsel

A

attorney who advises the Archons and the Ekklesia in matters relating to the formulation and interpretation of the Constitution, Bylaws of the Fraternity, and other legal matters affecting the Fraternity

36
Q

Historian

A

collects, records, and perpetuates all statistics and facts of interest pertaining to the Fraternity, its chapter, and its members, encouraged to revise or add to the volumes of our Fraternity history books

36
Q

Public Relations Director

A

protects/promotes the good name of Phi Gamma Delta by playing a leadership role in publicizing good works of the Fraternity and its chapters and handling crises situations

37
Q

How many Archons are there, and how are they appointed?

A

There are 9 prominent brothers that are volunteers and are elected

37
Q

Ritualist

A

fully versed in every phase of the Fraternity’s ritualistic ceremonies, answers all communications regarding the rituals, to prescribe their use and interpret the meaning when called upon, responsible for enforcing uniformity among all chapters in their observance of the ceremonies

38
Q

Between Ekklesiai, who administers the affairs of the Fraternity?

A

the Archons

39
Q

What is the job of the Archons?

A

to listen to the interests of the membership and provide the strategic vision for the Fraternity, they are the Board of Directors for Phi Gamma Delta

40
Q

How many of the Archons are graduate brothers?

A

7 of them

41
Q

How long are graduate Archons elected for?

A

They are elected by the Ekklesia to serve for four years

42
Q
A
43
Q

What is different about the term of the Archon President?

A

it can take any place at any time, including after a brother has already served four years

44
Q

What positions are selected from the graduate brothers?

A

a President, Vice President, Treasurer, Secretary, and three Councilors

45
Q

How many of the Archons are undergraduate brothers?

A

2 of them

46
Q

How often are undergraduate Archons elected?

A

They serve one two-year term in cycles that overlap one another, except for the undergraduate brother who becomes an Archon in a non-Ekklesia year, all Archons are elected for the first time by ballot of the delegates at the Ekklesia, after being nominated either by the Committee of Nominations or from the floor

47
Q

Who, as an undergraduate brother, can become an Archon?

A

Any undergraduate brother in good standing, who has at least two years left in college, is eligible

48
Q

How often do the Archons typically meet?

A

Three to four times per year and communicate frequently to keep their finger on the pulse of conditions throughout the Fraternity

49
Q

Who do the Archons appoint?

A

Appointed Volunteer Leaders and Section Leaders

50
Q

Where are the duties of the Archons defined?

A

the laws of the Fraternity

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