Chapter I

Question 1

Public officials and employees must at all times be accountable to the people, serve them with utmost honesty, responsibility, integrity, loyalty, and efficiently act with patriotism and lead modest lives.

Answer 1

Public Office is a Public Trust

(Sec. 1 Art. 11 of the 1987 Philippine Constitution; RA 6713).

Question 2

This states that “all resources of the
government shall be managed, expended or utilized in accordance with law, rules and regulations & safeguarded against loss or wastage through illegal or improper disposition with the view of ensuring economy, efficiency, and effectiveness in the operation of the government”. The responsibility to take care of such policy rests directly with the chief or the head of the government agency concerned.

Answer 2

Section 2 of Presidential Decree No. 1445 otherwise known as

The State Auditing Code of the Philippines

Question 3

GOCC

Answer 3

Government-Owned and Controlled Corporation

Question 4

LGUs

Answer 4

Local Government Units

Question 5

primarily responsible for all government funds and properties pertaining to his/her agency.

Answer 5

head of the Office

Question 6

one of the Offices of the Department of Education. It assists the entire Department in managing and in providing quality resources particularly materials and equipment to the Offices and Bureaus of the Central Office, Regional and Division Offices, Elementary and Secondary Schools.

Answer 6

Property and Supply Division/Section/Unit

Question 6

head of the Central Office

Answer 6

Chief Administrative Officer

Question 7

head of the Regional Office

Answer 7

Administrative Officer V

Question 8

The Property and Supply Division of the Department is under the Administrative Service with two (2) major sections:

Answer 8

Property, Plant and Equipment Unit and Supply Units

Question 9

PPMP

Answer 9

Project Procurement Management Plan

Question 10

APP

Answer 10

Annual Procurement Program

Question 11

APR

Answer 11

Agency Procurement Request

Question 12

DBM-PS

Answer 12

Department of Budget and Management – Procurement Service

Question 13

PO

Answer 13

Purchase Order

Question 14

OSEC

Answer 14

Office of the Secretary

Question 15

ICS

Answer 15

Inventory Custodian Slip

Question 16

RSMI

Answer 16

Report of Supplies and Materials Issued

Question 17

PPE

Answer 17

Property, Plant and Equipment

Question 18

ARE

Answer 18

Acknowledgement Receipt of Equipment

Question 19

SDS

Answer 19

Schools Division Superintendents

Question 20

responsible in providing services related to supplies, property and
equipment. Its functions extend to the Provincial or City Schools Divisions
under its jurisdiction.

Answer 20

Regional Office – Property and Supply Unit

Question 21

BAC

Answer 21

Bids and Award Committee

Question 22

IAR

Answer 22

Inspection and Acceptance Report

Question 23

RSMI

Answer 23

Report of Supplies and Materials Issued

to be submitted to the Accounting Office every 5th day of the succeeding month.

Question 24

RPCI

Answer 24

Report on the Physical Count of Inventories

Question 25

IIRUP

Answer 25

Inventory and Inspection Report of Unserviceable Property

Question 26

WMR

Answer 26

Waste Materials Report

Question 27

has its own property and supply section which is tasked to provide services within the division office, district offices, elementary and secondary schools under its jurisdiction.

Answer 27

Division Office – Division Property and Supply Section

Question 28

head of the Division Property and Supply Section

Answer 28

Division Supply Officer.

Question 29

in secondary schools without regular position, a __________ shall be designated to perform the functions.

Answer 29

property custodian

Question 30

The function of the property and supply section at the elementary schools shall be performed by a designated __________.

Answer 30

property officer/custodian

Question 31

this states that “all procurement of the government, its departments, bureaus, offices and agencies including state universities and colleges, government-owned and controlled corporations, government financial institutions, and local government units, shall in all cases be governed by the following principles: a. transparency in the procurement process and in the implementation of procurement contracts; b. competitiveness by extending equal opportunity to enable contracting parties who are eligible and qualified to participate in public bidding; c. streamlined procurement process that will uniformly apply to all government procurements. The procurement process shall be simple and made adaptable to advances in modern technology in order to ensure an effective and efficient method; d. system of accountability where both the public officials directly or indirectly involved in the procurement process as well as in the implementation of procurement contracts and the private parties that deal with the government are, warranted by circumstances, investigated and held liable for their actions relative thereto; and e. public monitoring of the procurement process and the implementation of awarded contracts with the end in view of guaranteeing that these contracts are awarded pursuant to the provisions of this Act and its implementing rules and regulations, and that all these contracts are performed strictly according to specifications.”

Answer 31

Sec. 3 of RA 9184, otherwise known as the Government Procurement Reform Act

Question 32

_________applies to the procurement of infrastructure projects, goods, consulting services, regardless of sources of funds, whether local or foreign, by all and instrumentalities of government, subject to the provisions of the ________. Any treaty on international or executive agreement affecting the subject matter of the Act to which the Philippine Government is a signatory shall be observed.

Answer 32

RA 9184 Commonwealth Act No. 138 otherwise known as the “Flag Law”

Question 33

PMOs

Answer 33

Project Management Offices

Question 34

The ____________of the procuring entities are responsible in preparing and updating their respective PPMPs based on their annual work and financial plan.

Answer 34

Project Management Offices (PMOs) or end-user units

Question 35

In case of textbooks for general use, the packaging of the contract shall be divided into two components

Answer 35

1) Procurement of the manuscript 2) Printing of the textbooks

Question 36

The ________ of the region down to the school level is responsible in consolidating the different PPMPs for both the common-use and non-common-use items of the procuring entity’s APP.

Answer 36

BAC Secretariat

Question 37

At the Central Office, the ________ is responsible for preparing the APP for common-use items, while the _________ shall undertakes the preparation of the APP for non-common-use items. The APP shall also include provisions for foreseeable emergencies based on historical records.

Answer 37

Property Division BAC Secretariat

Question 38

The updating of the individual PPMPs and the consolidated APP for each procuring entity shall be undertaken ____________.

Answer 38

every six months or as often as necessary

Question 39

Implementation of any project not included in the procuring entity’s APP shall not be allowed unless otherwise approved by the _________

Answer 39

HOPE Head of the Procuring Entity

Question 40

In the preparation of the APP, consider the following: * Identify and categorize the items according to common-use and non-common-use and submit it to the _____ for appropriate action, except in the Central Office where the common-use items shall be submitted to the ______ for purchase at the DBM-PS.

Answer 40

BAC Property Division

Question 41

a single portal that will serve as the primary source of information on all government procurement

Answer 41

PHILGEPS Philippine Government Electronic Procurement System

Question 42

The use of Information and Communications Technology (ICT) in the conduct of procurement procedures promotes _________

Answer 42

transparency and efficiency

Question 43

It is authorized to approve changes in the procurement process to adapt to improvements in modern technology, provided that such modifications are consistent with the provisions of Section 3 (c) of IRR-A of R.A. 9184.

Answer 43

GPPB Government Procurement Policy Board

Question 44

To take advantage of the significant built-in efficiencies and the volume discounts inherent in bulk purchasing, all procuring entities shall utilize the G-EPS in procuring common supplies in accordance with the rules and procedures to be established by the GPPB. With regard to the procurement of non-common use items, infrastructure projects and consulting services, the agency may hire _______ to undertake their electronic procurement that they will meet the minimum requirements set by the GPPB.

Answer 44

service providers

Question 45

For every supply, material and equipment needed by various offices of the Department, an ________ shall be prepared by the Property and Supply Office in compliance with the requirements of ______ and to be approved by the ______.

Answer 45

Agency Procurement Request (APR) DBM-PS HOPE

Question 45

if the items are not available at the DBM-PS, a ____________ shall be attached to the Purchase Request (PR) with an approved authority to purchase. These documents will be submitted to the ______ for competitive bidding or other modes of procurement.

Answer 45

certificate of non-availability BAC