Chapter 9: Workshop 9: Alterations, amendments and revocation of wills Flashcards
Incorporation of documents into wills
This element explores:
· Criteria for successfully incorporating unexecuted documents into a will
· Incorporating STEP provisions
· Letters of wishes
An unexecuted document may be incorporated into a will by referring to it in the will.
Successful incorporation
To successfully incorporate an unexecuted document into a will, each of the following criteria must be satisfied:
a) The document must exist when the will is executed (or at the time a later codicil is made – because the codicil re-publishes the original will)
b) The will must refer to the document as being in existence at the time of execution
c) The document must be clearly identified in the will
“I leave my collection of antique dolls to each of the people named in the list now to be found in my safe”
This clause would satisfy the criteria and, assuming it can be shown the listed existed at execution, the list would be successfully incorporated, and its terms would be given effect.
“I leave my collection of antique dolls to each of the people to be named in a list which I will write before my death”
This clause would not satisfy the criteria. Although the list is referred to in the will, it does not exist at the time of execution / has not been referred to as existing at that time. The list will not be incorporated.
If a document is validly incorporated into a will, it becomes part of the will even though the document itself does not comply with s.9 Wills Act 1837.
The document will be made public along with the will once it is admitted to probate following the testator’s death. A client who believes it will be kept private is mistaken.
“I leave my collection of antique dolls to each of the people to be named in a list which I will write before my death”
The incorporation of an unexecuted document may seem appealing to a client who wants to create a detailed schedule of personal possessions, perhaps with photographs, without this needing to form part of the will itself. However, this should be avoided wherever possible because of the danger of failing to satisfy the conditions, or loss of the document to be incorporated before death.
If an inventory or detailed list of goods is to be part of the provisions of the will it would be safer to include such a list in the will itself as a schedule.
Incorporating STEP Provisions
STEP (Society of Trust & Estate Practitioners) is a professional association which promotes best practice on matters such as will drafting and estate administration. STEP have produced a set of nationally recognised administrative powers for personal representatives and trustees.
These are commonly incorporated into a will or trust deed as an alternative to drafting lengthy and technical administrative clauses in the body of the document itself. The STEP provisions (an unexecuted document) can be incorporated into a will or trust deed by reference i.e. each provision does not need to be copied out in full in the will
Letters of wishes
Where a trust is created under a will you may find an expression of wishes / letter of wishes has been drafted by the testator and stored with the will.
These ‘letters’ are common in practice and are drafted by the testator. They set out how the testator would like the trustees of the estate to manage their discretionary powers.
The letters are not legally binding and merely serve as guidance.
These letters do not form part of the will (or trust created under it) and there is no intention for these documents to be incorporated into the will.
Summary
· It is possible for unexecuted documents to be incorporated into a will by reference.
· The document must be clearly identified in the will, in existence when the will is executed and the will must refer to the document as being in existence at execution.
· Any document successfully incorporated into a will is admitted to probate along with the original will.
· Clients should be advised against incorporating additional documents into their will because of the practical issues that may arise if the conditions for incorporation are not satisfied or the document cannot be located following death.
Alterations (before and after execution)
A testator may wish to amend their will if its current form does not reflect their wishes.
A number of options are available for such a testator. They may choose to make:
- an entirely new will
- a codicil to an existing will (a formal testamentary document amending a will)
- make manuscript amendments to their original will.
In this element we consider the effect of the testator’s manuscript amendments to their will.
Method of amendment
If a testator wants to alter their will they should usually be advised to make a new will rather than making a codicil or hand amendments to their existing will.
The cost of making a new will is minimal compared to the costs incurred later if the terms of the will are disputed because of a poorly drafted codicil or because manuscript amendments are unclear or ineffective. The law governing the effect of manuscript amendments is complex and there is a risk that the overall result is not what the testator would have planned.
This element considers manuscript alterations made by the testator personally. Alterations made by another person are invalid (unless intended by the testator and made in their presence and at their direction).
Hand Alterations
If a testator does decide to amend their will (or codicil) by hand the effect of any alteration is governed by s 21 Wills Act 1837 (‘WA 1837’):
“No obliteration, interlineation, or other alteration made … after the execution … shall be valid or have any effect… except so far as the words …. before such alteration shall not be apparent, unless the alteration shall be executed in like manner as … required for the execution of a will”
Each aspect of this section will be considered in the context of different examples.
Types of Amendment
“No obliteration, interlineation, or other alteration made … ”
In the context of alterations to a will these words refer to the types of amendment you may see:
- Obliteration: where the text has been crossed out in such a way that the original text is illegible
- Interlineation: where writing has been inserted between the existing lines of the document, often to add something that was previously omitted.
- Other alterations: include additions added to the end of the will, a strike through of text which is still legible
Post-execution alterations
“ made … after the execution … shall be valid or have any effect”
The general rule is that amendments made after the will is executed are invalid and unenforceable. The alteration has no effect and the original wording is given effect to.
In the example below if the line strikethrough was made after execution it would be an invalid alteration. The alteration is ignored and the will with original wording apparent is submitted to probate. John would receive the original gift of 100 Tesco shares.
Alt text: The example contains the following clause ‘I give to my cousin John Taylor of [address]100 ordinary shares in Tesco plc’. The words ‘100 ordinary shares in Tesco plc’ have been crossed out but remain visible underneath.
Presumptions on Timing
It is only alterations made after execution that are invalid. Alterations made prior to execution form part of the will and are enforceable.
However, in many cases it will be difficult to know from the face of the will when the alteration occurred and the personal representatives would encounter difficulties when the will was admitted to probate. Therefore, there is a rebuttable presumption that an alteration was made after execution (which would render the alteration invalid) (Cooper v Bockett).
The personal representatives could produce affidavit evidence of the state and condition of the will at the time of execution (confirming when the alteration was made) although this would require the witnesses to accurately recall what the will looked like at execution.
Attested Alterations
“unless the alteration shall be executed …as … required for the execution of a will…such alteration shall be deemed duly executed if the signature of the testator and …the witnesses be made in the margin or on some other part of the will opposite or near to such alteration…”
If an alteration is executed like a will (signed by the testator and two witnesses in accordance with s.9 WA) alongside the alteration it is valid. The witnesses do not have to be the same people who witnessed the will.
Alternative Text
Alt text: The example contains the following clause ‘I give to my cousin John Taylor of [address]100 ordinary shares in Tesco plc’. The word ‘Tesco’ has been crossed out by hand and replaced with the word ‘Boots’. The initials ‘TR’, ‘AB’ and ‘PF’ have been written underneath the manuscript amendment.
In the example above, John would receive shares in Boots plc. The initials (rather than full signatures) of the testator and two witnesses are sufficient.
Execution of Manuscript Amendments
A testator who needs to make manuscript amendments to their will should be instructed to execute the amendments in the same way as a will.
This is the case even if the amendments are made before the will as a whole is executed and would be valid in any event.
Because attested alterations are given effect to ensuring all changes are attested removes the requirement to prove when the alterations were made and can avoid unnecessary dispute.
Execution of manuscript amendments
If the manuscript amendment itself is not specifically attested, a testator may instead confirm manuscript amendments by:
- re-executing the amended will as a whole
- executing a subsequent codicil that affirms the will it amends
Note that in both cases, express reference to the manuscript amendments is required to ensure the presumption that the alterations were made after execution is rebutted.
Exceptions
There are a couple of exceptions to the general rule that unattested alterations are invalid as they are presumed to have been made after execution.
Where a blank space has been completed there is a presumption that this occurred before execution. In the example below, Kelli would receive £750.
Exceptions
Alt Text: The example contains the words ‘I give to my wife Kelli the sum of £ [ ]’. ‘750’ has been added as a manuscript amendment in the blank space between the square brackets.
This presumption on timing can be rebutted by internal evidence from within the will or by external evidence (i.e. affidavit of plight and condition signed by witnesses).
Obliteration
“except so far as the words …. before such alteration shall not be apparent…”
If the original wording is not apparent because it has been obliterated, covered over or cut out, the obliteration is treated as having been made by the testator with an intention to revoke and the alteration will be effective.
Alternative Text
Alt Text: The example contains the words ‘I give to my cousin John Taylor of [address]’. A manuscript amendment has been made, obliterating all the words following ‘address’. It is not possible to read what is underneath.
In the example above, John would receive nothing.
Meaning of apparent
“except so far as the words …. before such alteration shall not be apparent…”
In this context ‘apparent’ means the original wording can be deciphered by natural means (reading it or holding it to the light etc. but not e.g. infra-red technology) and without the need for extrinsic evidence (e.g. draft documents).
If the testator did not intend to revoke the gift or a third party made the amendment extrinsic evidence can be used to establish the original gift and infra-red technology would be permitted. If the original gift could be determined the beneficiary would take their entitlement.
Conditional Revocation
If the testator made the obliteration with a conditional intent to revoke the gift then extrinsic evidence is permitted to show the original wording. A fresh copy of the will containing the original wording would be admitted to probate.
A conditional intention to revoke is usually found where the testator attempted to substitute another figure (here £100) for the original wording (here unknown) and the attempt at substitution has failed.
Alt Text: The example contains the words ‘I give to my cousin John Taylor of [address]’. A manuscript amendment has been made, obliterating all the words following ‘address’. It is not possible to read what is underneath. The words ‘£100’ have been written in by hand underneath the obliteration.
Conditional Revocation
The court can find that the testator only intended to revoke the original gift if the substitution (£100) was successful.
However, if the addition of £100 is not a valid alteration (i.e. it was made after execution or cannot be proved to have been made before) then the substitution is unsuccessful, and if the substitution is not successful there is no valid revocation of the original gift.
The original gift, if it can be ascertained, should be given effect to and extrinsic evidence is permitted to establish the original wording.
When are manuscript changes appropriate?
As previously noted, clients should be advised against making any manuscript alteration to their will (or codicil) to avoid any issues or dispute regarding the effect of the changes and the application of s 21 WA.
However, manuscript alterations may sometimes be appropriate where:
- The amendments have no impact on the interpretation or meaning of the will. This could include correction of a typo, change to a beneficiary’s address or correction to the spelling of a name.