Chapter 7 Quiz

Question 1

Which filing system houses all patient records in one department?

a. centralized
b. decentralized

Answer 1

A

Question 2

Terminal digit filing is also called reverse numerical filing because

a. deceased patient records are filed according to this system
b. the last two numbers of the patient number are considered primary

Answer 2

B

Question 3

When a patient is assigned a new number at each admission to the hospital and a separate record is generated for the patient, which numbering system is being utilized?

a. phonetic
b. serial
c. serial unit
d. unit

Answer 3

B

Question 4

Which system is used when a patient receives a number on his first admission and retains it for all subsequent admissions?

a. phonetic c. serial unit
b. serial d. unit

Answer 4

D

Question 5

When filing patient number 38-47-23 according to terminal digit, the digits “23” would be considered

a. primary c. secondary
b. principal d. tertiary

Answer 5

A

Question 6

. Within one primary section, which represents records filed in terminal digit order?

a. 00-00-52, 01-00-52, 02-00-52, 03-00-52
b. 00-00-52, 01-00-53, 02-00-54, 03-00-55
c. 00-00-52, 01-40-53, 02-40-54, 03-35-55
d. 05-00-52, 02-00-53, 01-00-54, 06-00-54

Answer 6

A

Question 7

Six patients were admitted to the hospital between 9:00 and 10:00 a.m. on January 1. The following patients numbers were entered, one after another, in the admission register:
9010, 2053, 9011, 9012, 3155, 0381. Which numbering system does the hospital use?

a. pseudo numbering c. serial unit
b. serial-unit d. unit

Answer 7

D

Question 8

. How does the serial unit system differ from the serial system?

a. Serial unit records on the same patient are filed in one locator I the health information department files, while serial records on the same patient are filed in multiples location
b. There is no difference; both the serial and serial unit filing systems follow the same number assignment guidelines as well as filing procedures in the filing system.

Answer 8

A

Question 9

. The file system requires 2,000 file guides, which pattern of guides will appear in the terminal digit files?

a.00-00-00, 00-05-00, 00-10-00
b.00-00-00, 00-00-05, 00-00-10
c.00-00-00, 00-50-00, 01-00-00
d 00-00-00, 00-00-05, 00-00-10

Answer 9

A

Question 10

An outguide is typically used within the health record filing system to

a. identify convenient units of patient record folders.
b. indicate that a patient record has been removed.
c. separate files by department.
d. show that a record has been lost

Answer 10

B

Question 11

. Loose filing usually involves

a. filing reports in the record that are generated after a patient is discharged.
b. filing reports that have been previously misplaced.
c. leaving space available in a file system to allow additional records to be filed.
d. stapling together reports that are loose in a folder.

Answer 11

A

Question 12

In a terminal digit filing system, if the number is 64 79 36, the tertiary numbers is

a. 36
b. 64
c. 79
d. 936

Answer 12

B

Question 13

. The hospital assigned patient numbers using the serial numbering system. Which number was most recently assigned by Admissions?

a. 44 10 74
b. 56 00 96
c. 76 02 82
d. 89 03 76

Answer 13

D

Question 14

Which numbering system is typically used when a hospital assigns pseudonumbers as patient numbers?

a. family c. Serial-unit
b. serial d. unit

Answer 14

D

Question 15

A jukebox is a component of

a. automated record tracking.
b. microfilming
c. optical imaging
d. transcribing dictation.

Answer 15

C

Question 16

The medical center has adopted the unit numbering system to assign patient numbers. The number that will be assigned to the next admission is 201562. Patricia Sloan’s number on her last admission 010921. What number is assigned to Miss Sloan today as she is registered for outpatient care?

a. 010921 c. 201562
b. 010922 d. 201563

Answer 16

A

Question 17

The primary purpose of color coding the file system is to

a. flag deficiencies.
b. guide files
c. indicate missing records
d. reduce misfiles.

Answer 17

D

Question 18

How many secondary sections does each primary section have in terminal digit filing?

a. 50 c. 1000
b. 100 d. 10 000.

Answer 18

B

Question 19

Open shelf filing is preferred over file cabinets because

a. filing is more hazardous.
b. it is more attractive
c. it is required by JCAHO
d. less floor space is required

Answer 19

D

Question 20

Alfred State Medical Centre has a total of 20,000 records in their filing systems and plans to place a guide every 100 records. How many guides will they need?

a. 50 c. 200
b. 100 d. 400

Answer 20

C

Question 21

Which system requires extra digits in front of (at the end of) the patient numbers to signify placement of the individual in the household?

A. family numbering c. social security numbering

b. psuedonumbering d. unit numbering

Answer 21

A

Question 22

What type of filing units are mounted on tracks?

A lateral c. open shelf files
b. movable files d. visible files.

Answer 22

B

Question 23

Which allows for ease in the expansion of a file folder?

a. activity legend
b. fasteners
b. color coded d. scoring

Answer 23

D

Question 24

The review of a filing system to locate misfiles is called

a. auditing c. guiding
b. color coding d. requisitioning

Answer 24

A

Question 25

When a record is removed from the filing system, what is left in its place?

a. file guide c. loose file
b. incomplete record d. outguide

Answer 25

D

Question 26

When the length of time a record remains active has passed, the records is processed for ( )

a. destruction c. retention
b. microfilm d. storage

Answer 26

A

Question 27

When using the straight numeric filing methodology, which would be the filed first?

a. 11320 c. 62374
b. 12465 d. 73912

Answer 27

A