Chapter 56. Flashcards
a key written communication tool in the medical office is the
policies and procedures manual
what step in the hiring process can help assure that a new employee is successful
discussing the companies policies, procedures, and expectations early
what is generally used for small of incidental office expenses such as postage-due fees and holiday decorations
petty cash
what is the amount of money usually kept in the petty cash account
$50
what is included on the payroll information sheet
employees name, address, social security #, and marital status
what shows how often an employee is paid (weekly, bi-weekly, or monthly)
pay schedule
the number of dependents an employee is claiming is listed on
form W-4 (the employees withholding and allowance certificate)
what is the term for people who depend on the employee for financial support and will be claimed by the employee for purposes of withholding allowance
dependents
what is the term for a set amount of money per pay period, regardless of the number of hours worked
salary
what is the term for a percentage of the amount an employee earns for the employer
commission
who are often paid a commission on the products or services they sell for their employers
salespeople
what is an employees gross earnings
the amount of income earned before deductions
who earns the same amount per pay period no matter how many hours they work
salaried employees
what primarily affects employees who earn hourly wages by limiting the number of hours they can work and regulating overtime pay, as well as set their minimum wage
The fair labor standards act
what do hourly workers get paid over 8 hours in a workday and for all hours worked on the 6th consecutive day of the work week
time and a half
health insurance premiums are an example of
voluntary deductions from an employees paycheck
what law requires that half the FICA tax due on the earnings be deducted from the employees paycheck, while the employer pays the other half
Federal
how often should an employees W-4 form be reviewed and updated
yearly
what summarizes vital information about all employees and their earnings
the payroll register
what depends on the amount of taxes reported for the previous year and is determined every November according to the federal tax deposit schedule
deposit frequency
what is the EFT program through which businesses must submit federal income taxes and FICA taxes to the IRS
TAXLINK
what summarizes the federal income and FICA taxes (employment taxes) withheld form employees paychecks
the employers quarterly federal tax return (form 941)
when employees are paid using an EFTS, the money is
available on the day of deposit
an employer must apply the 6.2% FUTA tax to the first ____ of income for a year, if employees wages total more than ____ in any quarter and if they are not ____ or ____ workers
$7000, $1500, seasonal, household
what form is the employers quarterly federal tax return
941
the employers quarterly federal tax return summarizes the
federal income and FICA taxes withheld from an employees paychecks
what form is the employees withholding allowance certificate
W-4
what form shows the employees total taxable income for the previous year, along with total deductions paid
W-2
what are the earning after all deductions have been taken
net
money withheld from paychecks is deposited in ____ until the money is due to the government
tax liability accounts
what insures employees against possible loss of income resulting from a work related injury, disability, or disease
workers compensation
what shows the supervisory structure and reporting relationships between different functions and positions within the company
an organizational chart
in a physician owned practice who carries the ultimate responsibility, and who do they usually designate it to
physician, practice manager
what phrase began in the military to demonstrate how each rank is accountable to those directly superior and how the authority passes from one link in the chain to the next
chain of command
what covers all office policies for administrative and clinical procedures
the policies and procedures manual
what typically includes items such as office hours, dress code, rules and regulations, and job descriptions & duties of staff personnel
the P&P manual
what allows employees up to 12 job-protected weeks of unpaid leave for approved medical needs for the employee and certain family members
the family medical leave act (FMLA)
is it legal or illegal to ask a potential employee is they are a union member
illegal
goals should be:
measurable
not so difficult that they cannot be attained
made up of contributions from employees
what will an employee need to complete even if theres only a risk of injuring the a patient even slightly
incident report
what is often one of an office managers duties
mediate or arrange mediation for differences between employees
when should the petty cash fund be replenished
when there is a minimum $15
the tax in which one-half is paid by the employer and the other half is withheld from the employees paycheck is
FICA
