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PMP Exam Study > Chapter 4 - Integration Management > Flashcards

Chapter 4 - Integration Management Flashcards

1
Q

What is the process of integration management?

A
  • Develop Project Charter
  • Develop Project Management Plan
  • Direct and manage project work
  • Monitor and control project work
  • Perform integrated change control
  • Close project or phase
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2
Q

What is the develop project charter process? What is it key output?

A

Creating the project charter, which formally establishes the project and gives the project manager authority to spend money and commit resources to the project

Output: project charter

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3
Q

What is the develop project management plan process? What is its output?

A

The process of creating a project management plan that is bought into, approved, realistic, in formal

Output: Project management plan

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4
Q

What are the key outputs of the direct and manage project work process?

A
  • Deliverables
  • work performance data
  • change requests
  • updates to the project management plan and project documents
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5
Q

What are the key outputs of the monitor and control project work process?

A
  • Change requests
  • work performance reports
  • updates to the project management plan and project documents.
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6
Q

What are the key outputs of the perform integrated change control process?

A
  • approved change requests
  • change log
  • updates to the project management plan and project documents.
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7
Q

What are the key outputs of the close project for phase process?

A
  • Final product or service
  • formal acceptance of project or phase
  • lessons learned in other organizational process assets updates.
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8
Q

Explain the project manager’s role as an integrator.

A

Making sure all the pieces of the project are properly formatted and put together into one cohesive whole.

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9
Q

What are the two major categories of project selection methods?

A
  • benefit measurement (comparative).

- constrained optimization (mathematical)

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10
Q

What are the economic models for selecting a project?

A
  • Present value
  • Net present value
  • internal rate of return
  • payback period
  • cost-benefit analysis.
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11
Q

Define present value

A

The value in today’s dollars of a future cash flow

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12
Q

Define net present value (NPV).

How is it interpreted?

A

The present value of total benefits (income more revenue) minus costs over a series of time.

Generally, if the NPV of a project is positive, the investment is a good choice unless an even better investment opportunity exists

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13
Q

Define Internal Rate of Return (IRR). How is it interpreted?

A

The rate in which it projects inflows and outflows are equal ( i.e., the rate and investment in the project will return)

The higher the IRR, the better

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14
Q

Define payback period.

How is it interpreted?

A

The length of time required for the organization to recover its investment in the project (before the project starts yielding profit).

The shorter the payback period, the better.

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15
Q

Define cost-benefit analysis.

What is the result of this analysis?

How is it interpreted?

A

Comparing the expected cost of the project to its potential benefits (revenue).

The benefit cost ratio (BCR).

The higher the BCR, the better.

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16
Q

Define opportunity cost.

A

The opportunity given up by selecting one project over another (i.e., the value of the project selected).

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17
Q

What are sunk costs?

A

Expended costs.

Sunk costs should not be considered when deciding whether to can continue a troubled project.

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18
Q

Define the law of diminishing returns.

A

After a certain point, adding more input will not result in a proportional increase in productivity.

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19
Q

Define working capital.

A

Current assets minus current mind.

The amount of money the company has available to invest, including investment projects.

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20
Q

What are the two types of depreciation?

A
  • straight line depreciation: depreciate the same amount each time period.
  • accelerated depreciation: depreciate an amount greater than straight line each time period.
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21
Q

What is the project statement of work?

A
  • describes need, project scope, and how the project fits into the organization’s or the customer’s strategic plan.
  • created by the customer/ sponsor before the project starts.
  • later refined in the project scope statement.
22
Q

What is a project charter?

A

A document issued by the sponsor during project initiating that:

  • formally recognizes (authorizes) the existence of the project.
  • give the project manager authority to spend money and commit resources to the project.
  • provides the objectives, high level requirements, and success criteria for the project.
  • identify The constraints and high level risks for the project.
  • uncovers assumptions about the project.
  • thanks the project to the ongoing work of the organization.
23
Q

What is the business case?

A
  • the project purpose and justification.
  • explains why the project was selected, how it fits into the organization’s strategic goals, and how it will bring business value to the organization.
24
Q

What is included in a project management plan?

A
  • Project management process of the project.
  • management plans for knowledge areas.
  • scope, schedule, cost baseline
  • requirements management plan
  • change management plan
  • configuration management plan
  • process improvement plan
25
Q

What are project documents?

A

Any documents used to manage a project that aren’t part of the project management plan, including:

  • project charter
  • project statement of work
  • procurement statement work
  • agreements and contracts
  • stakeholder register
  • requirements documentation
  • activity list
  • Quality metrics
  • risk register
  • issue log
  • change log
  • any other such documentation
26
Q

What are baselines?

A

The parts of the project management plan against which actual project performance is measured.

27
Q

What three elements make up the performance measurement baseline?

A
  • schedule baseline
  • scope baseline
  • cost baseline
28
Q

What is a configuration management plan?

A

You plan to make sure everyone knows what version of the scope, schedule, and other components the project management plan for the latest versions.

It defines how you will manage changes to the deliverables in the processes and the resulting documentation.

29
Q

What is a change management plan?

A

A system of formal procedures, set up in advance, defining how project deliverables and documentation are controlled, changed, and approved.

30
Q

What is a change control board?

Who might be on a change control board?

A

The group responsible for reviewing and approving or rejecting change requests.

May include project manager, customer, experts, sponsor, functional managers, and others.

For the exam, assume that all projects have change control boards.

31
Q

What are change requests?

When are they approved?

A

Formal request to change parts of the project after the project management plan is approved.

Perform integrated change control.

32
Q

What are corrective actions?

A

Actions taken to bring expected future project performance in line with the project management plan.

33
Q

What are preventative actions?

A

Actions taken to deal with anticipated for possible deviations from the performance measurement baseline and other metrics.

34
Q

What is defect repair?

A

We work required when a component of the project does not meet specifications.

35
Q

What is a kickoff meeting?

When does it occur?

A

A meeting of all parties to the project (all project stakeholders, including sellers) to make sure everyone is “on the same page”.

Meeting occurs at the end of the planning process group.

36
Q

What is a work authorization system?

A

The project manager’s system for authorizing the start of work packages or activities.

It ensures work is done at the right time and in the proper sequence.

37
Q

Effective project immigration usually requires an emphasis on:

A. the personal careers of the team members.

B. timely updates to the project management plan.

C. effective communication at key interface points

D. Product control

A

C. effective communication at key interface points

38
Q

The customer only Project tells the project manager they have run out of money to pay for the project. What should the project manager to do first?

A. shift more of the work too later in the schedule To allow time for the customer to get the funds.

B. Close project or phase.

C. stop work.

D. the project team

A

B. Close project or phase.

39
Q

All of the following are parts of an effective change management plan except:

A. procedures

B. standards for reports.

C. meetings

D. lessons learned

A

D. lessons learned

40
Q

Approved corrective actions are an input to what you’re following processes?

A. validate scope.

B. Direct and manage project work.

C. develop project charter.

D. developed schedule

A

B. Direct and manage project work.

41
Q

Which of the following best describes what a project charter maybe used for when the work is being completed?

A. to make sure all the team members are rewarded.

B. to help determine the scope change should be approved.

C. to assess the effectiveness of the change control system.

D. to make sure that all the documentation on the project is completed.

A

B. to help determine the scope change should be approved.

42
Q

Which of the following best describes a project management plan?

A. print out from project management software.

B. bar chart

C. risk, human resource, process improvement, and other management plans.

D. the project scope

A

C. risk, human resource, process improvement, and other management plans.

43
Q

You are taking over a project during project planning and discovered six individuals have signed the project charter.Which of the following should most concern you?

A. who will be a member of the change control board.

B. spending more time on the configuration management.

C. getting a single project sponsor.

D. determining the reporting structure.

A

B. spending more time on the configuration management.

44
Q

All of the following are parts of the direct and manage project work process except:

A. identifying changes

B. using a work breakdown structure

C. implementing corrective actions

D. Setting up a project control system

A

D. Setting up a project control system

45
Q

The project manager has just received a change from the customer that does not affect the project schedule and easy to complete. What should the project manager do first?

A. make the change happened as soon as possible.

B. contact the project sponsor for permission.

C. go to the change control board.

D. evaluate the impacts on other project constraints

A

D. evaluate the impacts on other project constraints

46
Q

You are a project manager who was just assigned to take over a project from another project manager was leaving the company the previous project manager tells you that the project is on schedule, but only because he is constantly pushed the team to perform. What is the first thing you should do is the new project manager?

A. check risk status

B. check cost performance.

C. determine a management strategy.

D. tell the team your objectives

A

C. determine a management strategy.

Explanation: Before you can do anything else, you have to know what you are going to do. Developing the management strategy will provide the framework for all the rest of the choices presented any other activities that need to be done.

47
Q

It is the middle of the project when the project manager was informed by her scheduler at the project control limits are secure. That same morning she received a note from a team member about the problem he is having. The note says, “this activities driving me crazy, in the manager of the accounting department won’t help me until the activity’s float is in jeopardy.” In addition, the project manager has email probably minus stakeholder in 40 emails from team members. I’ll she is reading the emails, remember walks into the project managers office to tell her a corrective action was commended by team member project management office, it was not documented. What should the project manager do next?

A. Report the documentation violation to the project management office, I week security control limits, and review the emailing rules in the communications plan.

B. clarify the reasoning behind documentation being a problem, the accounting department to assist the team member, and respond to the minor stakeholders.

C. add the implemented corrective action to the change log, discuss the value of documentation at the next team meeting, and smooth team team members issue with the accounting department.

D. find out who caused the problem with the accounting department, respond to the minor stakeholders before responding to the other emails interview process listed in the communications management plan for reporting concerns with the team member having documentation problem.

A

C. add the implemented corrective action to the change log, discuss the value of documentation at the next team meeting, and smooth team team members issue with the accounting department.

48
Q

During project executing, the project manager determines that he changes needed to materials purchase for the project. Project manager calls in meeting the team to plan how to make the change. This is example of:

A. management by objectives.

B. lack of a change management plan.

C. good team relations.

D> lack of a clear work breakdown structure

A

B. lack of a change management plan.

49
Q

All of the following occur during close project for phase process except:

A. Reading lessons learned.

B. formal acceptance.

C. performance reporting.

D. performing cost-benefit analysis

A

D. performing cost-benefit analysis

50
Q

All technical work is completed on the project. Which of the following remains to be done?

A. validate scope.

B. plan risk responses.

C. create staffing management plan.

D. complete lessons learned

A

D. complete lessons learned

PMP Exam Study (3 decks)

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