Chapter 3 Flashcards
Master Files
Contain the balance or status of entities
Transaction Files
Contain activity data
History or Archive Files
Contain inactive past or historical data
Reference Files
Contain information needed for reference purposes
Suspense Files
Contain items awaiting action, errors, missing information
Batch
Accumulates transaction data for a period of time. Then all of the transactions in the transaction file are posted to the master file in one processing run. (Tape processing is always batch)
Online
Means the computer-input device is connected to the CPU so that master files are updated as transaction data are entered
Real-time
Denotes immediate response to an information user; transaction data are entered and processed to update the relevant master files and a response is provided to the person conducting the business event fast enough to affect the outcome of the event
Report-time
The data used to generate the requested report is processed as the report is created
Which internal document communicates the need for a journal entry to decrease the enterprise’s accounts payable for a supplier to whom the enterprise has returned merchandise?
Debit memorandum
A rectangle symbol on a system flowchart represents what?
A computer process
What internal document communicates to the enterprise purchasing function a department’s identified need for goods or services
Purchase requisition
Which document is typically the portion of a customer statement that says “return this stub with payment”?
Remittance advice
The purpose of task level modeling in the REA ontology is to…
Represent the specific workflow activities that combine to form events in a business process, and to document the flow of data through an enterprise
Which document indicates transfer of custody of goods from the enterprise to a common carrier such as UPS or Federal Express?
Bill of lading
System flowcharts consist of what three simple graphical elements that are combined to represent various types of physical information flows and processes?
Symbols, flow lines, and areas of responsibility
Which document reflects the terms of a mutual commitment event in which the enterprise agrees to transfer title of goods to a customer at an agreed upon future time and price and the customer agrees to pay for those goods?
Sale order
What is the primary document prepared by the enterprise in conjunction with the economic increment event in the acquisition/payment process?
Receiving report
Which document identifies goods taken off the shelf in the warehouse and made available to be packed?
Picking slip
Which edit check compares entered data to predetermined acceptable upper and lower limits?
Range check
A formula applied to an account number, part number, or similar standard number is used to calculate what?
Check digit
Use of one customer’s payment to pay off another customer’s account receivable is part of a fraud scheme known as…
Lapping
The materiality of risk is a function of…
The likelihood of loss, and the size of potential loss and its impact on achieving the enterprise’s objectives
What is collusion?
Two or more employees acting together to conspire in a fraud
