Chapter 3 Flashcards
HOW ARE POLICE REPORTS CATEGORIZED?
Operational report
Internal business reports
Technical reports
Summary report
Include those relating to the reporting of police incidents, investigation, arrests, identification of persons, and a mass of miscellaneous reports necessary to the conduct of routine police operations.
Operational Reports
Relate to the reporting necessary to the management of the agency and include financial reports, personnel reports, purchase reports equipment reports, property maintenance reports, and general correspondence.
Internal Business Report
presents data on any specialized subject, but usually relate to completed staff work and add to the specific knowledge necessary to proper functioning of police management.
Technical Reports
furnish intelligence information necessary to the solution of crime accident, and police administrative problems.
Summary Reports
WHAT ARE THE FOUR (4) TYPES OF OPERATIONAL REPORTS?
- Patrol service reports
- Arrest reports
- Preliminary investigation report
- Supplemental progress report follow up report
Daily log patrol, police officer do during or after performing of their duty like document of activity observation kung paano sila mag-entertain
Patrol service reports
It is a official document created by law enforcers whether a person is taking into custody
Arrest report
It is also a formal document preferred by the law enforcement or investigation officer in the early stage on criminal investigation
the goal is to establish whether crime is committed identify the possible suspect
Preliminary investigation report
Written update, mag-a-add ng new information to the existing police report or ongoing investigation
Supplemental progress report follow up reports
STEPS IN REPORT WRITING ARE?
- Interviewing
- Note taking
- Organizing
- Writing the narrative
- Proofreading ask yourself the following question:
Is this report the best i can do?
Do i want to read it to the chief of police?
Is there anything i can do to make it better?
defined as asking somebody a series of questions to gather information.
- Interviewing
means brief notation concerning specific events while fresh in one’s mind and used to prepare a report.
- Note Taking
means to arrange the components of something in a way that creates a particular structure.
- Organizing
the task is not only to express your ideas, but to make an impression upon the mind of the reader as well.
- Writing the Narrative
Is this report the best I can do?
Is this report the best i can do?
Do i want to read it to the chief of police?
Is there anything i can do to make it better?
- Proofreading ask yourself the following questions:
GUIDELINES IN REPORT WRITING ARE?
Word usage
Tone (first person and third person)
The contents of a police report ( 5Ws and 1H)
is usually a nonstandard vocabulary developed by a group of people.
a. Slang
is usually the specialized language of profession
b. Jargon
a. Both are acceptable
b. First Person writing style is preferred and the most widely used
B. Tone (First Person and Third Person)
a. Who Complete and Correct Name
b. What happenings
c. Where geographical location of the crime scene, property or evidence
d. When includes the date and time when the offense was committed
e. Why object or desire which motivated the offense
f. How-refers to general manner in which the crime was committed
C. The Contents of a Police Report (5Ws and 1H)
SECURITY CLASSIFICATIONS OF DOCUMENTS ARE?
Top secret
Secret matter
Confidential matter
Restricted a document
a document which unauthorized disclosure of its contents would cause exceptionally grave damage to the nation, politically, economically or from security aspect.
A. Top Secret
a document which unauthorized disclosure of its contents would endanger national security, cause serious injury to the interest or prestige of the nation or to any governmental activity or would be of great advantage to a foreign nation.
B. Secret Matter
a document which unauthorized disclosure of its contents while not endangering the national security would be prejudicial to the interest or prestige of the nation or any governmental activity or would cause administrative embarrassment or unwarranted injury to an individual or would be of advantage to a foreign nation.
C. Confidential Matter
which requires special protection other than that determined to be Top Secret, Secret or Confidential.
D. Restricted a document
means conforming to or permitted by law or established rules
Legal
It is a official document that are used to carry out the legal process or to record the legal agreement
Legal
Form a prescribed order and set of words and “a printed or typed document with blank spaces for insertion of required or requested information (Webster’s New Collegiate Dictionary)
Legal means
are documents or forms used in a legal transactions or judicial proceedings, which contain important matters conveyed in technical terminologies and presented suitable and systematic order in accordance with the circumstances of any case (Bajado-Nano & Pioquinto, 2014).
Legal Forms
IMPORTANCE OF TECHNICAL ENGLISH 2 (LEGAL FORMS):
- To be acquainted with the parts and contents of those legally binding and enforceable documents
- To be knowledgeable of what the law requires in order that a document be valid, enforceable or admissible in court.
STUDY OF LEGAL FORMS INCLUDES ARE?
- Business forms
- Judicial forms
- Document
are used in conveyancing, or of the forms of deeds, instruments or documents creating. transferring, modifying or limiting rights to real as well as personal proportion, and other forms related to business transactions (Suarez, Rolando. Legal Forms contracts 2007)
Business forms
refers to forms which pertain to different kinds of pleadings, applications, petitions, affidavits, motions, and the like (ibid)
JUDICIAL FORMS
It is a written instrument, an agreement, a deed, a map, an object, a photograph or anything which proves a fact, an event, an incident, or transaction.
DOCUMENT
KINDS OF DOCUMENT ARE?
Private document
Public document
is a written instrument, deed or agreement which is not notarized before a notary public or any other person authorized to administer oath it is binding as between the parties who executed the same, but not as to third parties need to prove the due execution of the said document and the authenticity of the signatures of the parties therein
- PRIVATE DOCUMENT
document executed and acknowledged before the notary public or any person authorized to administer oath. It is also referred to as “notarized document.
- PUBLIC DOCUMENT
the process of authenticating document in order to make it legally binding.
NOTARIZATION
