Chapter 2: Organizational Influences and Project Life Cycle

Question 1

Types of matrix

Answer 1

1. Weak
2. Balanced
3. Strong

Question 2

Functional

Answer 2

1. Functional managers have all the power 2. Grouped by areas of specialization 3. Projects occur within a department 4. Project expediter

Question 3

Project Expediter

Answer 3

1. Staff assistant or communications coordinator
2. Keeps track of status but has no authority
3. In a functional or weak matrix environment

Question 4

Project Coordinator

Answer 4

1. Similar to the Project Expediter 2. Has some power to make decisions, some authority, and reports to a higher-level manager 3. in a functional or weak matrix environment

Question 5

Strong Matrix

Answer 5

1. Power rests with the PM 2. Team still reports to both managers 3. Delivery of the project is most important

Question 6

Weak Matrix

Answer 6

1. Power rests with the functional manger 2. PM is more like an expediter or coordinator 3. PMs have some authority but they are not in charge of the resources of the project 4. Major decisions still made with functional manager approval

Question 7

Balanced Matrix

Answer 7

1. Power is shared between the functional and PM 2. People report to both

Question 8

Composite organizations

Answer 8

A company that uses multiple organization types to get projects done

Question 9

Types of Enterprise Environmental Factors

Answer 9

1. People 2. Markets 3. Databases 4. Risk Tolerance 5. Standards 6. Company Culture

Question 10

PMIS

Answer 10

project management information system

Question 11

Organizational Process Assets

Answer 11

a company’s processes, procedures, and historical information

Question 12

What is an EEF (enterprise environmental factor)

Answer 12

factors OUTSIDE the control of the project team

Question 13

Main examples of OPAs

Answer 13

1. Processes, procedures, and policies 2. Corporate knowledge base 3. Historical information (activities & lessons learned)

Question 14

Lessons Learned list

Answer 14

1. WBSs 2. Benchmarks 3. Reports 4. Risks and risk response plans 5. Estimates 6. Resources used 7. Project management plans 8. Correspondence

Question 15

3 main ares of Lessons Learned

Answer 15

1. Technical: what was right and wrong about how we completed the work to produce the product? 2. Project management: How did we do with pm activities 3. Management: How did I do with communications & leadership as a PM.

Question 16

Project Life Cycle vs. Project Mgmt. Process

Answer 16

1. Project Life Cycle - what you need to do to do the work 2. Project Mgmt. Process - what you need to do to manage the work

Question 17

Project Life Cycle Types

Answer 17

1. Plan driven 2. Change driven

Question 18

Plan driven Life Cycle

Answer 18

predictive (waterfall or traditional life cycle)

Requires scope, schedule, and cost to be determined early in the life of the project

Example: building a house

Question 19

Change driven Life Cycle

Answer 19

Iterative, incremental, or adaptive

Time and cost are early on. Scope takes place as the project progresses.

Example: software

Question 20

Project Life Cycle structure

Answer 20

1. Starting the project
2. Organizing and preparing
3. Carrying out the project work
4. Closing the project

Question 21

Project Management Process

Answer 21

1. Initiating
2. Planning
3. Executing
4. Monitoring &Controlling
5. Closing

Question 22

Types of stakeholders

Answer 22

1. Sponsor
2. Seller
3. Business Partner
4. Consumer/User
5. Organizational Groups
6. Functional Manager