CHAPTER 2

Question 1

What is Item Master Data?

Answer 1

• Is used to keep track of items that are sold, purchased, and inventoried by the business.
• Used in almost every module and considered the heart of almost every process in SAP Business one

Question 2

How is Item Master Data used in SAP?

Answer 2

1. Information from the master data record is copied and used in a newly created marketing document.
2. Plays a crucial role in the efficiency or reports by using the reporting mechanism to classify then select or aggregate data to provide the right level of detail

Question 3

General Tab

Answer 3

Information about the manufacturer, additional identifiers, shipping method, issue method

Question 4

Purchasing Data tab

Answer 4

indicates the main vendor who sells the item, how to identify an item in a catalog, unit of measure (UoM) for purchasing, and actual size of the item

Question 5

Sales Data tab

Answer 5

• Shows the unit of measure, packaging, and other parameters related to its handling

Question 6

Inventory Data tab

Answer 6

• Contains the information on the valuation method (Standard, Moving Average or FIFO), G/L Accounts, Items managed by warehouse or by item, and the actual quantity in each warehouse

Question 7

Planning Data tab

Answer 7

• Contains settings that control the planning for purchasing or production of an item. The order interval, order multiple, and minimum order quantity are set in this as well as the required lead time in days for MRP purposes.

Question 8

Properties Tab

Answer 8

Enables the user to set any 64 custom properties associated with each item master record.

Question 9

Remarks

Answer 9

Allows user to include note as deemed necessary

Question 10

Business Partner Master Data

Answer 10

• Different from Item Master Data
• used to record information of the business partner including the company name, contact persons, company, and warehouse addresses, applicable payment terms and pricelists, and the General Ledger accounts used in the accounting tab.

Question 11

3 types of Business Partners in SAP Business One

Answer 11

1. Customers - used in the sales process
2. Vendor or Suppliers - used in the purchasing process
3. Leads - represents prospects (sales process)

Question 12

What is Marketing Documents?

Answer 12

• Used in sales and purchasing are both called Marketing Document and share similar structure.

Question 13

Document is divided into 3 parts

Answer 13

1. Upper part or Header
   
   • General Information
2. Middle part
   
   • Contains different tab pages with various information and item specific data
3. Lower part or footer
   
   • More general information

Abby’s thought: why the fuck did they need to separate it into 3 parts kung parehas lang 1 and 3

Question 14

Tabs ng middle part

Answer 14

1. Contents tab - contains all specific information about the ordered items or services including the quantity price, item number, and description
2. Logistics Tab - shows the details about shipping method and payment
3. Accounting tab - provides the general ledger (G/L) account information
4. Attachments tab - allows the user to attach supplementary files the marketing document.