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AIS > Chapter 2 > Flashcards

Chapter 2 Flashcards

1
Q

this includes:
puchasing/accounts payable
cash disbursement
payroll
fixed assets

A

Expenditure cycle

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2
Q

this includes:
production planning and control
cost accounting

A

conversion cost

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3
Q

this includes:
sales order processing
cash receipts

A

revenue cycle

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4
Q

time lag between the two due to credit relations with suppliers

A

expenditure cycle

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5
Q

2 components of expenditure cycle

A

physical component
financial component

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6
Q

acquisition of goods

A

physical component

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7
Q

ash disbursement

A

financial component

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8
Q

2 component of conversion cycle

A

production system
cost accounting system

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9
Q

involves planning, scheduling, and control of the physical product through the manufacturing process

A

production system

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10
Q

involves monitors the flow of cost information related to production

A

cost accounting system

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11
Q

time lag between the two due to credit relations with customers

A

revenue cycle

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12
Q

2 components of revenue cycle

A

physical component
financial component

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13
Q

involves sales order processing

A

physical component

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14
Q

involves cash receipts

A

financial components

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15
Q

activity
a. Preparing the weekly payroll for manufacturing personnel.

A

expenditure cycle - payroll subsystem

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16
Q

activity
b. Releasing raw materials for use in the manufacturing cycle.

A

Conversion cycle-production system subsystem

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17
Q

activity
c. Recording the receipt of payment for goods sold.

A

Revenue cycle-cash receipts subsystem.

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18
Q

activity
d. Recording the order placed by a customer.

A

Revenue cycle-sales order processing subsystem

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19
Q

activity
e. Ordering raw materials.

A

Expenditure cycle-purchases subsystem.

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20
Q

activity
f. Determining the amount of raw materials to order.

A

Conversion cycle-production subsystem.

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21
Q

used to capture and formalize transaction data needed for transaction processing

A

source documents

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22
Q

result of transaction processing

A

product documents

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23
Q

a product document of one system that becomes a source document for another system

A

turnaround documents

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24
Q

a record of chronological entry

A

journal

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25
Q

specific classes of transactions that occur in high frequency

A

special journals

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26
Q

nonrecurring, infrequent, and dissimilar transactions

A

general journal

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27
Q

a book of financial accounts

A

ledger

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28
Q

shows activity for each account listed on the chart of accounts

A

general ledger

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29
Q

shows activity by detail for each account type

A

subsidiary ledger

30
Q

it is less observable in computer based systems

A

audit trail

31
Q

The data entry and computer programs are the ___

A

physical trail

32
Q

generally contains account data (e.g., general ledger and subsidiary file)

A

master file

33
Q

a temporary file containing transactions since the last update

A

transaction file

34
Q

contains relatively constant information used in processing (e.g., tax tables, customer addresses)

A

reference file

35
Q

contains past transactions for reference purposes

A

archive file

36
Q

a documentation technique to represent the relationship  between entities  in a system.

A

entity relationship diagram

37
Q

cash, raw materials

A

resources

38
Q

release of raw materials into the production process

A

events

39
Q

inventory control clerk, vendor, production worker

A

agents

40
Q

represents the numerical mapping between entities

A

cardinalities

41
Q

example of cardinalities

A

one-to-one
one-to-many
many-to-many

42
Q

use symbols to represent the processes, data sources, data flows, and entities in a system

A

data flow diagram

43
Q

represent the logical elements of the system

A

data flow diagram

44
Q

do not represent the physical system

A

data flow diagram

45
Q

illustrate the relationship among processes and the documents that flow between them

A

document flowcharts

46
Q

contain more details than data flow diagrams

A

document flowcharts

47
Q

clearly depict the separation of functions in a system

A

document flowcharts

48
Q

are used to represent the relationship between the key elements–input sources, programs, and output products–of computer systems

A

system flowcharts

49
Q

depict the type of media being used (paper, magnetic tape, magnetic disks, and terminals)

A

system flowcharts

50
Q

in practice, not much difference between document and system flowcharts

A

system flowcharts

51
Q

mainframe-based applications
batch oriented
early legacy systems use flat files for data storage
later legacy systems use hierarchical and network databases
data storage systems promote a single-user environment that discourages information integration

A

legacy systems

52
Q

client-server based and process transactions in real time
use relational database tables
have high degree of process integration and data sharing
some are mainframe based and use batch processing

A

modern system

53
Q

two computer based accounting systems

A

batch and real-time systems

54
Q

a group of similar transactions that are accumulated over time and then processed together

A

batch processing

55
Q

transactions must be independent of one another during the time period over which the transactions are accumulated in order for batch processing to be appropriate.

A

batch processing

56
Q

exists between the event and the processing.

A

time lag

57
Q

source documents are transcribed by clerks to magnetic tape for processing later

A

keystroke

58
Q

identifies clerical errors in the batch and places them into an error file

A

edit run

59
Q

places the transaction file in the same order as the master file using a primary key

A

sort run

60
Q

changes the value of appropriate fields in the master file to reflect the transaction

A

update run

61
Q

the original master continues to exist and a new master file is created

A

backup procedure

62
Q

advantages of batch processing

A

increase efficiency
provides control

63
Q

process transactions individually at the moment the economic event occurs

A

real-time systems

64
Q

have no time lag between the economic event and the processing

A

real time systems

65
Q

generally require greater resources than batch processing since they require dedicated processing capacity; however, these cost differentials are decreasing

A

real time systems

66
Q

have longer systems development time

A

real time systems

67
Q

collection and storage of data, for processing at a scheduled time when a suffucient amount of data has been accumulated

A

batch processing

68
Q

immediate processing of data after the transaction occurs, with the database being updated at the time of the event

A

real time processing

69
Q

is characterized by high-volume, independent transactions, such are recording cash receipts checks received in the mail.

A

AIS processing

70
Q

processing of such high-volume checks can be done during an off-peak computer time.

A

AIS processing

AIS (5 decks)

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