Chapter 2-1: Management

Question 1

What is defined as: Researching a problem and developing a solution, leaving nothing for the final authority to do except approve or disapprove?

Answer 1

Completed staff work.

Question 2

Who is responsible for the command, control, and direction of an element?

Answer 2

Commanding officer.

Question 3

What is defined as: The ability of the department to make organizational adjustments to meet changing needs is essential in obtaining maximum benefit from the expenditure of resources?

Answer 3

Flexibility of organization.

Question 4

Relating to the flexibility of organization, what supervisory inspection shall be conducted on a regular basis to ensure that these organizational needs are being met?

Answer 4

Staff inspections.

Question 5

Referring to administration: How often will the director issue a memorandum establishing due dates for the required reports of time sensitive activities, relating to the continuing compliance with accreditation standards?

Answer 5

Annually

Question 6

This memorandum regarding timelines for accreditation compliance, will be forwarded to which entity?

Answer 6

The accreditation manager at PCB.

Question 7

Employees assigned to the position of accreditation manager will receive specialized accreditation manager training within what time frame after being appointed?

Answer 7

Within one year.

Question 8

Formal and informal informational request received by departmental elements from outside sources, that involve potential liability to the department, will be directed through what entity?

Answer 8

The Director’s Office.

Question 9

Request for public records known or believed to be associated with administrative proceedings involving the department or the County, should be brought to the attention of what entity?

Answer 9

The Police Legal Bureau.

Question 10

The department must devise single-use plans to accommodate specific needs. these plans may involve a department wide response to a major occurrence or a tactical answer to an isolated incident. Once executed, these plans should be evaluated for what future purpose?

Answer 10

For the development of standing procedures or for future reference in analogous situations.

Question 11

During which months are command staff briefings held?

Answer 11

During the second month of each quarter. November, February, May, and August.

Question 12

It is impossible to provide standing procedures for officers to follow in every situation; Therefore, officers must be provided with policy guidelines to assist them in the exercise of what skill?

Answer 12

The use of discretion.

Question 13

When a need develops for a single- use plan affecting more than a single bureau, or when it is necessary to develop a major project within a limited time, it may be appropriate to assemble what type of work force, whose staff is provided on loan from various divisions or bureaus?

Answer 13

A task force.

Question 14

How often does MDPD review its goals and objectives when preparing the departmental business plan?

Answer 14

On an annual basis.

Question 15

All major organizational elements must review their goals and objectives, and submit revisions, on what timeframe for inclusion in the departmental business plan?

Answer 15

An annual basis.

Question 16

All major organizational elements will also evaluate their progress in meeting departmental goals, objectives, and established measures on what time frame?

Answer 16

On a monthly basis.

Question 17

In what forums are established departmental goals and objectives made available to all personnel?

Answer 17

On the Miami-Dade.gov website.

Question 18

What is the instrument that is used by all county departments to identify strategic areas for improvement that directly affect the public?

Answer 18

The departmental business plan?

Question 19

The progress of the departmental business plan is monitored through performance reviews conducted throughout the year, and the plan includes ab outlook for accomplishing objectives within what time range?

Answer 19

A 3 to 5 year outlook.

Question 20

On what days are command staff briefings held on?

Answer 20

The third Wednesday of that month at 9 a.m., in the cafetorium.

Question 21

Proposed agenda items for command staff meetings shall be submitted to what entity?

Answer 21

The director.

Question 22

When should proposed agenda items be submitted to the director?

Answer 22

By the second Wednesday of the month in which the meeting is to be held.

Question 23

During what month are division briefings held?

Answer 23

During the third month of each quarter. December, March, June, and September.

Question 24

Division briefings with the director will be normally conducted where?

Answer 24

In the directors conference room at 1:30 pm.

Question 25

When are departmental services division briefings held?

Answer 25

The second Wednesday of the month.

Question 26

When are police services division briefings held?

Answer 26

The first Wednesday of the month.

Question 27

When are investigative services division briefings held?

Answer 27

The third Wednesday of the month.

Question 28

What is defined as: The determination of organizational needs, based upon a reasonable assessment of future requirements, and presently assigned positions, to ensure that any positions allocated to agency functions are appropriate?

Answer 28

budgeting

Question 29

How often do departmental components communicate organizational needs by means of written budget request?

Answer 29

At least annually.

Question 30

With regard to vacations schedules, supervisors will prepare and manage their respective vacation schedules so that not more than what percentage of large departmental elements are approved for vacation for any given period?

Answer 30

12%

Question 31

Which administration system provides for the collection, and dissemination of statistical data for use by command staff, predicting workloads, determining manpower and other resource needs, and preparing budgets?

Answer 31

The administrative reporting system.

Question 32

An acting rank memorandum designating an acting supervisor shall be prepared when section supervisors or above will be on leave for what length of time?

Answer 32

More than 40 hours.

Question 33

An acting rank memorandum shall be limited to how many days?

Answer 33

30 calendar days.

Question 34

An employee who receives an order which he or she believes to be contrary to a departmental rule must do what?

Answer 34

The employee must first obey the order, and then may appeal the order.

Question 35

What is defined as: A written or oral directive issued by a superior to a subordinate, or group of subordinates, in the course of duty?

Answer 35

An order.

Question 36

If there is a need for the acting rank time period to exceed 30 calendar days, what is then required?

Answer 36

A new memorandum is required after 30 calendar days.

Question 37

What entity is responsible for verifying all acting rank memorandums related to position vacancies?

Answer 37

The PMB

Question 38

Any mutual aid assistance provided to or received from outside agencies shall be reported immediately to what entity?

Answer 38

The shift commander.

Question 39

What entity is responsible for immediately notifying element commanders of any position within their respective elements that has been eliminated or reallocated?

Answer 39

The fiscal administration bureau.

Question 40

In the event an emergency requiring immediate action, what entity will determine if the director or an AD should be contacted to take further action?

Answer 40

The shift commander.

Question 41

Within how many calendar days will the fiscal administration bureau make a notification to an element commander that any position within their respective element has been eliminated or reallocated?

Answer 41

Within 30 calendar days.

Question 42

Which entity at an emergency scene who chooses not to take command, may be held accountable for unfavorable developments which could have been prevented by assuming control?

Answer 42

The senior command officer.

Question 43

What is defined as: An order contains directives of temporary duration or which includes assignment, transfer, promotion, or demotion of an employee or other personnel action?

Answer 43

A special order.

Question 44

When personnel from two or more elements are engaged in a joint operation, who shall be in charge?

Answer 44

The senior officer of the element that initiated the operation.

Question 45

An officer of lesser rank may assume command of an operation under what circumstances?

Answer 45

If he or she possesses unique information or skills.

Question 46

If an officer of lesser rank assumes command of the operation, the senior on -scene officer shall then do what?

Answer 46

Yield command, and provide full supervisory guidance.

Question 47

When uniform and investigative elements are jointly involved in an operation, command shall be vested in whom?

Answer 47

The senior uniform officer, or the lead investigator.

Question 48

What are the four primary responsibilities of a first-level field supervisor?

Answer 48

To guide, train, direct, and motivate subordinates.

Question 49

For span of control, what is the maximum number of employees that should be under the immediate control of a supervisor.

Answer 49

A maximum of 12 employees.

Question 50

Am employee that receives an order which is contrary to a law, ordinance, or departmental rule shall report such orders in writing to whom?

Answer 50

The concerned division chief.

Question 51

If an employee receives a conflicting order, what is the responsibility of the employee receiving the order?

Answer 51

To advise of the conflicting order.

Question 52

Responsibility for countermanding the original order rests with whom?

Answer 52

The individual who issues the conflicting command.

Question 53

If an employee is issued countermanding commands, which command shall be obeyed first?

Answer 53

The latter or the second command.

Question 54

For the death of an active or honorably retired MDPD personnel, which entity must notify the appropriate command- level personnel?

Answer 54

The communications bureau.

Question 55

Which entity is responsible for keeping the honor guard advised of the funeral arrangements as they are received, planned, and finalized.

Answer 55

The directors office.

Question 56

Which entity will monitor pending funeral arrangements and ensure key staff personnel of any scheduled funeral services?

Answer 56

The honor guard.