Chapter 1 Introduction to Microsoft Office 2013 Features Flashcards
1
Q
address bar (Internet Explorer)
A
the area at the top of the Internet Explorer window that displays, and where you can type a URL (Uniform Resource Locator), which is an address that uniquely identifies a location on the Internet.
2
Q
address bar (Windows)
A
the bar at the top of a folder window with which you can navigate to a different folder or library, or go back to a previous one
3
Q
alignment
A
the placement of text or objects relative to the left and right margins
4
Q
alignment guides
A
green lines that display when you move an object to assist in alignment
5
Q
app
A
the term that commonly refers to computer programs that run from the device software on a smartphone or a tablet computer (ex. iPad) or computer programs that run from the browser software on a desktop PC or laptop PC (ex. Internet Explorer, Goodle Chrome)
6
Q
app for Office
A
a webpage that works within one of the Office applications, such as Excel, and that you download from the Office Store.
7
Q
apps for Office 2013 and SharePoint 2013
A
a collection of downloadable apps that enable you to create and view information within your familiar Office programs
8
Q
Backstage tabs
A
the area along the left side of Backstage view with tabs to display screens with related groups of commands (ex. save, save as, print…)
9
Q
Backstage view
A
a centralized space for file management tasks; for example, opening, saving, printing, publishing, or sharing a file. A navigation pane displays along the left side with tabs that group file-related tasks together.
10
Q
center alignment
A
the alignment of text or objects that is centered horizontally between the left and right margins
11
Q
click
A
the action of pressing and releasing the left button on a mouse pointing device one time
12
Q
clip art
A
downloadable predefined graphics available online from Bing and other sites
13
Q
clipboard
A
a temporary storage area that holds text or graphics that you select and then cut or copy
14
Q
Cloud computing
A
refers to applications and services that are accessed over the Internet, rather than to applications that are installed on your local computer
15
Q
Cloud storage
A
online storage of data so that you can access your data from different places and devices
16
Q
collaborate
A
to work with others as a team in an intellectual endeavor to complete a shared task or to achieve a shared goal
17
Q
commands
A
an instruction to a computer program that causes an action to be carried out
18
Q
common dialog boxes
A
the set of dialog boxes that includes Open, Save, and Save As, which are provided by the Windows programming interface, and which display and operate in all of the Office programs in the same manner
19
Q
compressed file
A
a file that has been reduced in size and thus takes up less storage space and can be transferred to other computers quickly
20
Q
compressed folder
A
a folder that has been reduced in size and thus takes less storage space and can be transferred to other computers quickly; also called a zipped folder
21
Q
context menus
A
menus that display commands and options relevant to the selected text or object; also called **shortcut menus **
(often when you right click)
22
Q
context-sensitive commands
A
commands that display on a shortcut menu that relate to the object or text that you right-clicked
23
Q
contextual tabs
A
tabs that are added to the ribbon automatically when a specific object, such as a picture, is selected, and that contain commands relevant to the selected object.
24
Q
copy
A
a command that duplicates a selection and places it on the Clipboard
25
cut
a command that removes a selection and places it on the Clipboard
26
default
the term that refers to the current selection or setting that is automatically used by a computer program unless you specify otherwise
27
deselect
the action of canceling the selection of an object or block or text by clicking outside of the selection
28
desktop
in Windows, the screen that simulates your work area
29
desktop app
the term that commonly refers to a computer program that is installed on your computer and requires a computer operating system like Microsoft Windows or Apple OS to run
30
dialog box
a small window that contains options for completing a task (ex. do you want to close window with/without saving document)
31
dialog box launcher
a small icon that displays to the right of some group names on the ribbon, and which opens a related dialog box or pane providing additional options and commands related to that group
32
document properties
details about a file that _describe or identify it_, including the title, author name, subject and keywords that identify the document's topic or content; also knows as ***metadata***
33
drag
the action of holding down the left mouse button while moving your mouse
34
edit
the process of making changes to text or graphics in an Office file
35
ellipsis
a set of three dots indicating incompleteness; an ellipsis following a command name indicates that a dialog box will display if you click the command
36
enhanced ScreenTip
a ScreenTip that displays more descriptive text than a normal ScreenTip (ex. when you point to something and a description of what that icon does displays)
37
extract
to decompress, or pull out, files from a compressed form
38
file
a collection of information stored on a computer under a single name, for example, a Word document or a PowerPoint presentation.
39
File Explorer
the program that displays the files and folders on your computer, and which is at work anytime you are viewing the contents of files and folders in a window
40
fill
the inside color of and object
41
folder
a container in which you store files
42
folder window
in Windows, a window that displays the contents of the current folder, library, or device, and contains helpful parts so that you can navigate the Windows file structure
43
font
a set of characters with the same design and shape
44
font styles
formatting emphasis such as bold, italic and underline
45
footer
a reserved area for text or graphics that displays at the bottom of each page in a document
46
formatting
the process of establishing the overall appearance of text, graphics, and pages in and Office file--for example, in a Word document
47
formatting marks
characters that display on the screen, but do not print, indicating where the _Enter key, the Spacebar, and the Tab key_ were pressed; also called ***nonprinting characters***
48
gallery
an Office feature that displays a list of potential results instead of just the command name (ex. the Styles Gallery: title, Subtitle, ...)
49
gradient fill
a fill effect in which one color fades into another
50
groups
on the Office ribbon, the sets of related commands that you might need for a specific type of task (ex. Home Tab- Paragraph Group, Font Group, Editing Group etc)
51
header
a reserved area for text or graphics that displays at the top of each page in a document
52
Info Tab
the tab in Backstage view that displays information about the current file
53
insertion point
a blinking vertical line that indicates where text or graphics will be inserted
54
keyboard shortcut
a combination of two or more keyboard keys, used to perform a task that would otherwise require a mouse
55
KeyTip
the letter that displays on a command in the ribbon and that indicates the key you can press to activate the command when keyboard control of the ribbon is activated (for example, when activated, on the Insert tab, you can press F to open the Online Pictures dialog box)
56
keywords
custom file properties in the form of words that you associate with a document to give an indication of the document's content; used to help find and organize files. Also called ***tags***.
57
landscape orientation
a page orientation in which the paper is wider than it is tall
58
layout options
a button that displays when an object is selected and that has commands to choose how the object interacts with surrounding text
59
live preview
a technology that shows the result of applying an editing or formatting change as you point to possible results- _before you actually apply it_
60
location
any disk drive, folder, or other place in which you can store files and folders
61
metadata
details about a file that describe or identify it, including the _title, author name, subject, and keywords_ that identify the document's topic or contents; also known as ***document properties***
62
mini toolbar
a small toolbar containing frequently used formatiing commands that displays as a result of selecting text or objects
63
MRU
an acronym for most recently used, which refers to the state of some commands that retain the characteristic most recently applied; for example, the Font Color button retains the most recently used color until a new color is chosen
64
navigate
the process of exploring within the organizing structure of Windows
65
navigation pane
in a folder window, the area on the left in which you can navigate to, open, and display favorites, libraries, folders, saved searches, and an expandable list of drives
66
nonprinting characters
characters that display on the screen, but do not print, indicating where the _Enter key, the Spacebar, and the Tab key_ were pressed; also called ***formatting marks***
67
notification bar
an area at the bottom of an Internet Explorer window that displays information about pending downloads, security issues, add-ons, and other issues related to the operation of your computer
68
object
a text box, picture, table or shape that you can select and then move and resize
69
Office Online
the free online companion to Microsoft Word, Excel, PowerPoint, Access, and OneNote
70
OneDrive
Microsoft's free cloud storage for anyone with a free Microsoft account
71
open dialog box
a dialog box is a small window that contains options for completing a task (ex. _In the Windows Internet Explorer dialog box,_ click Save As)
72
option button
in a dialog box, a round button that enables you to make one choice among two or more options
73
options dialog box
a dialog box within each Office application where you can select program settings and other options and preferences
74
pane
a separate area of a window (ex. the Navigation pane on the left side of the Save As dialog box where you can navigate to, open, and display favorites, libraries, folders saved searches etc.)
75
paragraph symbol
the symbol that represents the end of a paragraph
76
paste
the action of placing text or objects that have been copied or cut from one location to another location
77
paste options gallery
a gallery of buttons that provides a Live Preview of all the Paste options available in the current context
78
path
a sequence of folders that leads to a specific file or folder
79
PDF
the acronym for Portable Document Format, which is a file format that creates an image that preserves the look of your file; it is a popular format for sending documents electronically because the document will display on most computers
80
point
the action of moving your mouse pointer over something on your screen
81
pointer
any symbol that displays on your screen in response to moving your mouse
82
points
a measurement of the size of a font; there are 72 points in an inch
83
portrait orientation
a page orientation in which the paper is taller than it is wide
84
print preview
a view of a document as it will appear when you print it
85
progress bar
in a dialog box or taskbar button, a bar that indicates visually the progress of a task such as a download or file transfer
86
protected view
a security feature in Office 2013 that protects your computer from malicious files by opening them in a restricted environment until you enable them; you might encounter this feature if you open a file from an email or download files from the Internet
87
pt
the abbreviation for point; for example, when referring to a font size
88
Quick Access Toolbar
in an Office program window, the small row of buttons in the upper left corner of the screen from which you can perform frequently used commands
89
read-only
a property assigned to a file that prevents the file from being modified or deleted; it indicates that you cannot save any changes to the displayed document unless you first save it with a new name
90
ribbon
a user interface in both Office 2013 and File Explorer that groups the commands for performing related tasks on tabs across the upper portion of the program window
91
right-click
the action of clicking the right mouse button one time
92
sans serif font
a font design with no lines or extensions on the ends of characters
93
ScreenTip
a small box that displays useful information when you perform various mouse actions such as pointing to screen elements or dragging
94
scroll bar
a vertical or horizontal bar in a window or a pane to assist in bringing an area into view, and which contains a scroll box and scroll arrows
95
scroll box
the box in the vertical and horizontal scroll bars that can be dragged to reposition the contents of a window or pane on the screen
96
selecting
highlighting, by dragging with your mouse, areas of text or data or graphics, so that the selection can be edited, formatted, copied, or moved
97
serif font
a font design that includes small line extensions on the ends of the letters to guide the eye in reading from left to right
98
SharePoint
collaboration software with which people in an organization can set up team sites to share information, manage documents, and publish reports for others to see
99
shortcut menu
a menu that displays commands and options relevant to the selected text or object; also called a ***context menu ***(ex. when you right click)
100
sizing handles
small squares that indicate a picture or object is selected
101
split button
a button divided into two parts and in which clicking the main part of the button performs a command and clicking the arrow opens a menu with choices
102
start search
the search feature in Windows 8 in which, from the Start screen, you can begin to type and by default, Windows 8 searches for Apps; you can adjust the search to search for files or settings
103
status bar
the area along the lower edge of an Office program window that displays file information on the left and buttons to control how the window looks on the right
104
style
a group of formatting commands, such as font, font size, font color, paragraph alignment, and line spacing that can be applied to a paragraph with one command
105
subfolder
a folder within a folder
106
synchronization
the process of updating computer files that are in two or more locations according to specific rules-also called ***syncing***
107
tabs (ribbon)
on the Office ribbon, the name of each activity area
108
tags
custom file properties in the form of words that you associate with a document to give an indication of the document's content; used to help find and organize files. Also called ***keywords***.
109
taskbar
the area along the lower edge of the desktop that displays buttons representing programs
110
template
a preformatted document that you can use as a starting point and then change to suit your needs
111
theme
a predesigned combination of colors, fonts, and effects that look good together and is applied to an entire document by a single selection
112
title bar
the bar at the top edge of the program window that indicates the name of the current file and the program name
113
toggle button
a button that can be turned on by clicking it once, and then turned off by clicking it again
114
toolbar
in a folder window, a row of buttons with which you can perform common tasks, such as changing the view of your files and folders or burning files to a CD
115
triple-click
the action of clicking the left mouse button three times in rapid succession
116
trusted documents
a security feature in Office that _remembers_ which files you have already enabled; you might encounter this feature if you open a file from an email or download files from the Internet
117
URL
Uniform Resource Locator; an address that uniquely identifies a location on the Internet
118
USB flash drive
a small data storage device that plugs into a computer USB port
119
window
a rectangular area on a computer screen in which programs and content appear, and which can be moved, resized, minimized, or closed
120
XML Paper Specification
a Microsoft file format that creates an image of your document and that opens in the XPS viewer
121
zipped folder
a folder that has been reduced in size and thus takes up less storage space and can be transferred to other computers quickly; also called a ***compressed folder ***
122
zoom
the action of increasing or decreasing the size of the viewing area on the screen
123
124
the area at the top of the Internet Explorer window that displays, and where you can type a URL (Uniform Resource Locator), which is an address that uniquely identifies a location on the Internet.
address bar (Internet Explorer)
125
the bar at the top of a folder window with which you can navigate to a different folder or library, or go back to a previous one
address bar (Windows)
126
the placement of text or objects relative to the left and right margins
alignment
127
green lines that display when you move an object to assist in alignment
alignment guides
128
the term that commonly refers to _computer programs that run_ from the ***device software*** on a smartphone or a tablet computer (ex. iPad) or _computer programs that run_ from the ***browser software*** on a desktop PC or laptop PC (ex. Internet Explorer, Goodle Chrome)
app
129
a webpage that works within one of the Office applications, such as Excel, and that you download from the Office Store.
app for Office
130
a collection of downloadable apps that enable you to create and view information within your familiar Office programs
apps for Office 2013 and SharePoint 2013
131
the area along the left side of Backstage view with tabs to display screens with related groups of commands (ex. save, save as, print...)
Backstage tabs
132
a _centralized space for file management tasks_; for example, opening, saving, printing, publishing, or sharing a file. A navigation pane displays along the left side with tabs that group file-related tasks together.
Backstage view
133
the alignment of text or objects that is centered horizontally between the left and right margins
center alignment
134
the action of pressing and releasing the left button on a mouse pointing device one time
click
135
downloadable predefined graphics available online from Bing and other sites
clip art
136
a temporary storage area that holds text or graphics that you select and then cut or copy
clipboard
137
refers to applications and services that are accessed over the Internet, rather than to applications that are installed on your local computer
Cloud computing
138
online storage of data so that you can access your data from different places and devices
Cloud storage
139
to _work with others as a team_ in an intellectual endeavor to complete a shared task or to achieve a shared goal
collaborate
140
an instruction to a computer program that causes an action to be carried out
commands
141
the set of dialog boxes that includes Open, Save, and Save As, which are provided by the Windows programming interface, and which display and operate in all of the Office programs in the same manner
common dialog boxes
142
a file that has been reduced in size and thus takes up less storage space and can be transferred to other computers quickly
compressed file
143
a folder that has been reduced in size and thus takes less storage space and can be transferred to other computers quickly; also called a ***zipped*** folder
compressed folder
144
menus that display commands and options relevant to the selected text or object; also called ***shortcut menus ***
(often when you right click)
context menus
145
commands that display on a shortcut menu that relate to the object or text that you right-clicked
context-sensitive commands
146
tabs that are added to the ribbon automatically when a specific object, such as a picture, is selected, and that contain commands relevant to the selected object.
contextual tabs
147
a command that duplicates a selection and places it on the Clipboard
copy
148
a command that removes a selection and places it on the Clipboard
cut
149
the term that refers to the current selection or setting that is automatically used by a computer program unless you specify otherwise
default
150
the action of canceling the selection of an object or block or text by clicking outside of the selection
deselect
151
in Windows, the screen that simulates your work area
desktop
152
the term that commonly refers to a computer program that is installed on your computer and requires a computer operating system like Microsoft Windows or Apple OS to run
desktop app
153
a small window that contains options for completing a task (ex. do you want to close window with/without saving document)
dialog box
154
a small icon that displays to the right of some group names on the ribbon, and which opens a related dialog box or pane providing additional options and commands related to that group
dialog box launcher
155
details about a file that _describe or identify it_, including the title, author name, subject and keywords that identify the document's topic or content; also knows as ***metadata***
document properties
156
the action of holding down the left mouse button while moving your mouse
drag
157
the process of making changes to text or graphics in an Office file
edit
158
a set of three dots indicating incompleteness; an ellipsis following a command name indicates that a dialog box will display if you click the command
ellipsis
159
a ScreenTip that displays more descriptive text than a normal ScreenTip (ex. when you point to something and a description of what that icon does displays)
enhanced ScreenTip
160
to decompress, or pull out, files from a compressed form
extract
161
a collection of information stored on a computer under a single name, for example, a Word document or a PowerPoint presentation.
file
162
the program that displays the files and folders on your computer, and which is at work anytime you are viewing the contents of files and folders in a window
File Explorer
163
the inside color of and object
fill
164
a container in which you store files
folder
165
in Windows, a window that displays the contents of the current folder, library, or device, and contains helpful parts so that you can navigate the Windows file structure
folder window
166
a set of characters with the same design and shape
font
167
formatting emphasis such as bold, italic and underline
font styles
168
a reserved area for text or graphics that displays at the bottom of each page in a document
footer
169
the process of establishing the overall appearance of text, graphics, and pages in and Office file--for example, in a Word document
formatting
170
characters that display on the screen, but do not print, indicating where the _Enter key, the Spacebar, and the Tab key_ were pressed; also called ***nonprinting characters***
formatting marks
171
an Office feature that displays a list of potential results instead of just the command name (ex. the Styles Gallery: title, Subtitle, ...)
gallery
172
a fill effect in which one color fades into another
gradient fill
173
on the Office ribbon, the sets of related commands that you might need for a specific type of task (ex. Home Tab- Paragraph Group, Font Group, Editing Group etc)
groups
174
a reserved area for text or graphics that displays at the top of each page in a document
header
175
the tab in Backstage view that displays information about the current file
Info Tab
176
a blinking vertical line that indicates where text or graphics will be inserted
insertion point
177
a combination of two or more keyboard keys, used to perform a task that would otherwise require a mouse
keyboard shortcut
178
the letter that displays on a command in the ribbon and that indicates the key you can press to activate the command when keyboard control of the ribbon is activated (for example, when activated, on the Insert tab, you can press F to open the Online Pictures dialog box)
KeyTip
179
custom file properties in the form of words that you associate with a document to give an indication of the document's content; used to help find and organize files. Also called ***tags***.
keywords
180
a page orientation in which the paper is wider than it is tall
landscape orientation
181
a button that displays when an object is selected and that has commands to choose how the object interacts with surrounding text
layout options
182
a technology that shows the result of applying an editing or formatting change as you point to possible results- _before you actually apply it_
live preview
183
any disk drive, folder, or other place in which you can store files and folders
location
184
details about a file that describe or identify it, including the _title, author name, subject, and keywords_ that identify the document's topic or contents; also known as ***document properties***
metadata
185
a small toolbar containing frequently used formatiing commands that displays as a result of selecting text or objects
mini toolbar
186
an acronym for most recently used, which refers to the state of some commands that retain the characteristic most recently applied; for example, the Font Color button retains the most recently used color until a new color is chosen
MRU
187
the process of exploring within the organizing structure of Windows
navigate
188
in a folder window, the area on the left in which you can navigate to, open, and display favorites, libraries, folders, saved searches, and an expandable list of drives
navigation pane
189
characters that display on the screen, but do not print, indicating where the _Enter key, the Spacebar, and the Tab key_ were pressed; also called ***formatting marks***
nonprinting characters
190
an area at the bottom of an Internet Explorer window that displays information about pending downloads, security issues, add-ons, and other issues related to the operation of your computer
notification bar
191
a text box, picture, table or shape that you can select and then move and resize
object
192
the free online companion to Microsoft Word, Excel, PowerPoint, Access, and OneNote
Office Online
193
Microsoft's free cloud storage for anyone with a free Microsoft account
OneDrive
194
a dialog box is a small window that contains options for completing a task (ex. _In the Windows Internet Explorer dialog box,_ click Save As)
open dialog box
195
in a dialog box, a round button that enables you to make one choice among two or more options
option button
196
a dialog box within each Office application where you can select program settings and other options and preferences
options dialog box
197
a separate area of a window (ex. the Navigation pane on the left side of the Save As dialog box where you can navigate to, open, and display favorites, libraries, folders saved searches etc.)
pane
198
the symbol that represents the end of a paragraph
paragraph symbol
199
the action of placing text or objects that have been copied or cut from one location to another location
paste
200
a gallery of buttons that provides a Live Preview of all the Paste options available in the current context
paste options gallery
201
a sequence of folders that leads to a specific file or folder
path
202
the acronym for Portable Document Format, which is a file format that creates an image that preserves the look of your file; it is a popular format for sending documents electronically because the document will display on most computers
PDF
203
the action of moving your mouse pointer over something on your screen
point
204
any symbol that displays on your screen in response to moving your mouse
pointer
205
a measurement of the size of a font; there are 72 points in an inch
points
206
a page orientation in which the paper is taller than it is wide
portrait orientation
207
a view of a document as it will appear when you print it
print preview
208
in a dialog box or taskbar button, a bar that indicates visually the progress of a task such as a download or file transfer
progress bar
209
a security feature in Office 2013 that protects your computer from malicious files by opening them in a restricted environment until you enable them; you might encounter this feature if you open a file from an email or download files from the Internet
protected view
210
the abbreviation for point; for example, when referring to a font size
pt
211
in an Office program window, the small row of buttons in the upper left corner of the screen from which you can perform frequently used commands
Quick Access Toolbar
212
a property assigned to a file that prevents the file from being modified or deleted; it indicates that you cannot save any changes to the displayed document unless you first save it with a new name
read-only
213
a user interface in both Office 2013 and File Explorer that groups the commands for performing related tasks on tabs across the upper portion of the program window
ribbon
214
the action of clicking the right mouse button one time
right-click
215
a font design with no lines or extensions on the ends of characters
sans serif font
216
a small box that displays useful information when you perform various mouse actions such as pointing to screen elements or dragging
ScreenTip
217
a vertical or horizontal bar in a window or a pane to assist in bringing an area into view, and which contains a scroll box and scroll arrows
scroll bar
218
the box in the vertical and horizontal scroll bars that can be dragged to reposition the contents of a window or pane on the screen
scroll box
219
highlighting, by dragging with your mouse, areas of text or data or graphics, so that the selection can be edited, formatted, copied, or moved
selecting
220
a font design that includes small line extensions on the ends of the letters to guide the eye in reading from left to right
serif font
221
collaboration software with which people in an organization can set up team sites to share information, manage documents, and publish reports for others to see
SharePoint
222
a menu that displays commands and options relevant to the selected text or object; also called a ***context menu ***(ex. when you right click)
shortcut menu
223
small squares that indicate a picture or object is selected
sizing handles
224
a button divided into two parts and in which clicking the main part of the button performs a command and clicking the arrow opens a menu with choices
split button
225
the search feature in Windows 8 in which, from the Start screen, you can begin to type and by default, Windows 8 searches for Apps; you can adjust the search to search for files or settings
start search
226
the area along the lower edge of an Office program window that displays file information on the left and buttons to control how the window looks on the right
status bar
227
a group of formatting commands, such as font, font size, font color, paragraph alignment, and line spacing that can be applied to a paragraph with one command
style
228
a folder within a folder
subfolder
229
the process of updating computer files that are in two or more locations according to specific rules-also called ***syncing***
synchronization
230
on the Office ribbon, the name of each activity area
tabs (ribbon)
231
custom file properties in the form of words that you associate with a document to give an indication of the document's content; used to help find and organize files. Also called ***keywords***.
tags
232
the area along the lower edge of the desktop that displays buttons representing programs
taskbar
233
a preformatted document that you can use as a starting point and then change to suit your needs
template
234
a predesigned combination of colors, fonts, and effects that look good together and is applied to an entire document by a single selection
theme
235
the bar at the top edge of the program window that indicates the name of the current file and the program name
title bar
236
a button that can be turned on by clicking it once, and then turned off by clicking it again
toggle button
237
in a folder window, a row of buttons with which you can perform common tasks, such as changing the view of your files and folders or burning files to a CD
toolbar
238
the action of clicking the left mouse button three times in rapid succession
triple-click
239
a security feature in Office that _remembers_ which files you have already enabled; you might encounter this feature if you open a file from an email or download files from the Internet
trusted documents
240
Uniform Resource Locator; an address that uniquely identifies a location on the Internet
URL
241
a small data storage device that plugs into a computer USB port
USB flash drive
242
a rectangular area on a computer screen in which programs and content appear, and which can be moved, resized, minimized, or closed
window
243
a Microsoft file format that creates an image of your document and that opens in the XPS viewer
XML Paper Specification
244
a folder that has been reduced in size and thus takes up less storage space and can be transferred to other computers quickly; also called a ***compressed folder ***
zipped folder
245
the action of increasing or decreasing the size of the viewing area on the screen
zoom
246
