chapter 1 Flashcards
Project
a project is a time-bound effort constrained by performance specifications, resources, and budget to create a unique product or service
Stakeholders
people and groups who can impact the project or might be impacted by either the work or results of the project.
Projects Vs operations
● Projects: are temporary and no two are identical. Uses project management methods.
● Operations: entail continuous work. Uses check lists.
Project life cycle
“the series of phases that a project goes through from its initiation to its closure”.
1. Selecting and initiating
2. Planning
3. Executing
4. Closing and realizing
The triple constraints
- Scope
- Time:
- Cost
PBW - Project based work definition
Deliverable
any unique and verifiable product, result, or capability to perform a service that is
produced to complete a process, phase, or project
Scope
is a combination of product scope and project scope.
- Product scope is the entirety of what will be present in the actual project deliverables.
- Project scope is the entirety of what will and will not be done to meet the specified requirements.
Why projects
● Unmet needs: such as building a house or a bridge.
● Development of a new product or service: such as carrying out a political campaign.
● Change of an organization: such as a market expansion
Project management
is the art and science of using knowledge, skills, tools, and techniques efficiently and effectively to meet stakeholder needs and expectations. This includes work processes that initiate, plan, execute, control and close work.
Underlying principle of project management
make efficient and effective use of all resources.
5 PM process groups of the project management body of knowledge (PMBOK)
- Initiating
- Planning
- Executing
- Monitoring and controlling
- Closing:
Building blocks for project management
- Why?
- What and when?
- Who?
- Where?
- How? (risk and quality management)
Traditional/waterfall project management
work is broken down into stages that can be completed before moving on to the next one. Each stage is viewed as a stand-alone activity whose completion has a bearing on how and when the next stages begin
Agile planning/PM
a change driven approach that is popular with projects where the scope is difficult to define. Initial project planning is only done at a high level, project work is conducted in iterations (sprints) where change occurs from one iteration to the next. Documentation becomes progressively more complete. Agile planning is a project management approach that emphasizes flexibility and adaptability. Rather than attempting to plan out an entire project in advance, Agile planning breaks down the project into smaller, more manageable pieces that can be completed in short iterations or sprints. Agile planning involves continuous collaboration and communication among team members, stakeholders, and customers to ensure that the project stays on track and meets their evolving needs. The focus is on delivering value quickly and efficiently, while also being open to changes and adjustments as necessary.
Different PM approaches
● Plan-driven approaches: These are project management approaches that are focused on developing a comprehensive and detailed plan for the entire project before any work begins. Waterfall model and the Critical Path Method
● Adaptive approaches: These are project management approaches that are designed to be flexible and adaptable to changing requirements and circumstances. Scrum, and Kanban
● Change-driven approaches: These are project management approaches that are designed to accommodate frequent changes to the project requirements or scope.
● Project life cycle approaches: these are project management approaches that break a project down into distinct phases, each with its own set of deliverables, milestones, and objectives. the Waterfall model and the Spiral model
Sponsor (product manager)
a senior manager serving in a
formal role given authority and responsibility for successful completion of a project
deemed strategic to an organization s success.
Customer (product owner)
needs to
ensure that a good contractor for external projects or project manager for internal projects is selected, make sure requirements are clear, and maintain communications
throughout the project.
Steering or leadership team
to select, prioritize, and resource projects in accordance with the organization s strategic planning and to ensure that accurate
progress is reported and necessary adjustments are made.
Project management office (PMO)
a management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools and
techniques. The PMO work can range from supporting project managers to controlling them by requiring compliance to directives in actually managing projects.
Project manager
the person assigned by the performing organization to lead the team that is responsible
for achieving the project objectives
Project team
a selected group of individuals with complimentary
skills and disciplines who are required to work together on interdependent and interrelated
tasks for a predetermined period to meet a specific purpose or goal
