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Medical Office Procedure > Chaper 13 > Flashcards

Chaper 13 Flashcards

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USMLE® Step 1 flashcards
1
Q

Which step is the filing process can be skipped when filing patient’s records that have previously been filed

A

Inspecting

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2
Q

Two types of files that are good option one space is limited are

A

Compatible files and rotaries files

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3
Q

General filing guidelines include

A

Allow extra space for retaining and replacing files

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4
Q

When labeling medical records brand alphabetical filing system which of the following sequence

A

Last name, first name, middle initial

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5
Q

Medical practice uses blank files to avoid losing track two important dates

A

Tickler files

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6
Q

The taper rectangular or round extension on the top of the file folder is

A

Tabs

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7
Q

When choosing a storage facility for files consider in

A

Commercial record center

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8
Q

Which constitutes an active file opposed to an in active file

A

The criteria’s are established by each individual practice

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9
Q

A marker made of stiff material and used as a placeholder in someone’s Texie file out of the filing system is called

A

out guide

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10
Q

Files of patients who have died moved away or some reason no longer consult the office are considered

A

Close files

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11
Q

Who decides which patient files are in active or close to keep in the medical office before sending to storage

A

The physician

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12
Q

Which of the following is used to hold patients records that will be returned to the files by the end of the day

A

File sorter’s

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13
Q

The most basic filing supply is the

A

File folder

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14
Q

When inspecting a document that is smaller than standard size which of the following should be done prior to filing

A

Putting it in a standard size sheet protector

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15
Q

The most reliable way to determine whether a storage site is susceptible to floods is to

A

Inquire at the facility has flood insurance

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16
Q

Which of the following is a disadvantage of housing files in boxes

A

They do not remain in one location and are easily missed placed

17
Q

The first step of the filing process is

A

Inspecting

18
Q

How often should the office tickler file be checked

A

Daily

19
Q

Which step of the filing process will save time when returning their files to their proper places

A

Sorting

20
Q

And which type of files are patient’s record stores in a circular fashion an access when rotating the file

A

Rotary circular files

21
Q

Which of the following guidelines are arranging files in alphabetical order

A

Treat the title as the last filing unit

22
Q

Which of the following filing systems that is best used by only one person at a time

A

Filing cabinets

23
Q

Security drills are

A

Keep staff aware of securing files

24
Q

Files and records that are kept in boxes must be stored

A

And a secure storage area or room

25
Q

A variation of shells finally kept on a rolling shelf that slides along permanent tracks in the floor is called

A

Compactible files

26
Q

Which type of filing system allows several people to Retrieve and return records at one time

A

Filing shelves

27
Q

Another term for naming a file is

A

Indexing

28
Q

The file system that is used when patients names must be kept confidential is

A

Numeric

29
Q

A numeric file system

A

May include numbers that indicates where is the filesystem can be found

30
Q

What does a retention schedule detail

A

When file should be moved to storage area and how long they should be kept in the legal process by state

31
Q

Which of the following is used when there is a need to distinguish files within a filing system

A

Color coding

32
Q

Putting identity marks or phrases on a document to ensure that it is placed in the correct file is

A

Coding

33
Q

Which of the following specifies how long to keep different types of patients records in the office after the file has become in active or closed

A

A retention schedule, because different states have different laws

34
Q

An advantage of storing the The files as paper files is

A

The origin of the document is preserved for possible use in. Legal proceedings

35
Q

The heavy cardboard or plastic insert is to identify a group of file folders any filing drawer are

A

File guides

36
Q

Which of the following features is necessary for storing files

A

The site is kept closed and locked up

37
Q

If a file is in his place what can be done to reconstruct it

A

Contact insurance companies, laboratories, and other providers for copies of the original document

38
Q

Files used to keep information such as old patient’s record it or insurance information separate from primary files are

A

Supplemental files

Medical Office Procedure (1 decks)

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