Chaper 13 Flashcards
Which step is the filing process can be skipped when filing patient’s records that have previously been filed
Inspecting
Two types of files that are good option one space is limited are
Compatible files and rotaries files
General filing guidelines include
Allow extra space for retaining and replacing files
When labeling medical records brand alphabetical filing system which of the following sequence
Last name, first name, middle initial
Medical practice uses blank files to avoid losing track two important dates
Tickler files
The taper rectangular or round extension on the top of the file folder is
Tabs
When choosing a storage facility for files consider in
Commercial record center
Which constitutes an active file opposed to an in active file
The criteria’s are established by each individual practice
A marker made of stiff material and used as a placeholder in someone’s Texie file out of the filing system is called
out guide
Files of patients who have died moved away or some reason no longer consult the office are considered
Close files
Who decides which patient files are in active or close to keep in the medical office before sending to storage
The physician
Which of the following is used to hold patients records that will be returned to the files by the end of the day
File sorter’s
The most basic filing supply is the
File folder
When inspecting a document that is smaller than standard size which of the following should be done prior to filing
Putting it in a standard size sheet protector
The most reliable way to determine whether a storage site is susceptible to floods is to
Inquire at the facility has flood insurance
Which of the following is a disadvantage of housing files in boxes
They do not remain in one location and are easily missed placed
The first step of the filing process is
Inspecting
How often should the office tickler file be checked
Daily
Which step of the filing process will save time when returning their files to their proper places
Sorting
And which type of files are patient’s record stores in a circular fashion an access when rotating the file
Rotary circular files
Which of the following guidelines are arranging files in alphabetical order
Treat the title as the last filing unit
Which of the following filing systems that is best used by only one person at a time
Filing cabinets
Security drills are
Keep staff aware of securing files
Files and records that are kept in boxes must be stored
And a secure storage area or room
A variation of shells finally kept on a rolling shelf that slides along permanent tracks in the floor is called
Compactible files
Which type of filing system allows several people to Retrieve and return records at one time
Filing shelves
Another term for naming a file is
Indexing
The file system that is used when patients names must be kept confidential is
Numeric
A numeric file system
May include numbers that indicates where is the filesystem can be found
What does a retention schedule detail
When file should be moved to storage area and how long they should be kept in the legal process by state
Which of the following is used when there is a need to distinguish files within a filing system
Color coding
Putting identity marks or phrases on a document to ensure that it is placed in the correct file is
Coding
Which of the following specifies how long to keep different types of patients records in the office after the file has become in active or closed
A retention schedule, because different states have different laws
An advantage of storing the The files as paper files is
The origin of the document is preserved for possible use in. Legal proceedings
The heavy cardboard or plastic insert is to identify a group of file folders any filing drawer are
File guides
Which of the following features is necessary for storing files
The site is kept closed and locked up
If a file is in his place what can be done to reconstruct it
Contact insurance companies, laboratories, and other providers for copies of the original document
Files used to keep information such as old patient’s record it or insurance information separate from primary files are
Supplemental files
