Chaper 13

Question 1

Which step is the filing process can be skipped when filing patient’s records that have previously been filed

Answer 1

Inspecting

Question 2

Two types of files that are good option one space is limited are

Answer 2

Compatible files and rotaries files

Question 3

General filing guidelines include

Answer 3

Allow extra space for retaining and replacing files

Question 4

When labeling medical records brand alphabetical filing system which of the following sequence

Answer 4

Last name, first name, middle initial

Question 5

Medical practice uses blank files to avoid losing track two important dates

Answer 5

Tickler files

Question 6

The taper rectangular or round extension on the top of the file folder is

Answer 6

Tabs

Question 7

When choosing a storage facility for files consider in

Answer 7

Commercial record center

Question 8

Which constitutes an active file opposed to an in active file

Answer 8

The criteria’s are established by each individual practice

Question 9

A marker made of stiff material and used as a placeholder in someone’s Texie file out of the filing system is called

Answer 9

out guide

Question 10

Files of patients who have died moved away or some reason no longer consult the office are considered

Answer 10

Close files

Question 11

Who decides which patient files are in active or close to keep in the medical office before sending to storage

Answer 11

The physician

Question 12

Which of the following is used to hold patients records that will be returned to the files by the end of the day

Answer 12

File sorter’s

Question 13

The most basic filing supply is the

Answer 13

File folder

Question 14

When inspecting a document that is smaller than standard size which of the following should be done prior to filing

Answer 14

Putting it in a standard size sheet protector

Question 15

The most reliable way to determine whether a storage site is susceptible to floods is to

Answer 15

Inquire at the facility has flood insurance

Question 16

Which of the following is a disadvantage of housing files in boxes

Answer 16

They do not remain in one location and are easily missed placed

Question 17

The first step of the filing process is

Answer 17

Inspecting

Question 18

How often should the office tickler file be checked

Answer 18

Daily

Question 19

Which step of the filing process will save time when returning their files to their proper places

Answer 19

Sorting

Question 20

And which type of files are patient’s record stores in a circular fashion an access when rotating the file

Answer 20

Rotary circular files

Question 21

Which of the following guidelines are arranging files in alphabetical order

Answer 21

Treat the title as the last filing unit

Question 22

Which of the following filing systems that is best used by only one person at a time

Answer 22

Filing cabinets

Question 23

Security drills are

Answer 23

Keep staff aware of securing files

Question 24

Files and records that are kept in boxes must be stored

Answer 24

And a secure storage area or room

Question 25

A variation of shells finally kept on a rolling shelf that slides along permanent tracks in the floor is called

Answer 25

Compactible files

Question 26

Which type of filing system allows several people to Retrieve and return records at one time

Answer 26

Filing shelves

Question 27

Another term for naming a file is

Answer 27

Indexing

Question 28

The file system that is used when patients names must be kept confidential is

Answer 28

Numeric

Question 29

A numeric file system

Answer 29

May include numbers that indicates where is the filesystem can be found

Question 30

What does a retention schedule detail

Answer 30

When file should be moved to storage area and how long they should be kept in the legal process by state

Question 31

Which of the following is used when there is a need to distinguish files within a filing system

Answer 31

Color coding

Question 32

Putting identity marks or phrases on a document to ensure that it is placed in the correct file is

Answer 32

Coding

Question 33

Which of the following specifies how long to keep different types of patients records in the office after the file has become in active or closed

Answer 33

A retention schedule, because different states have different laws

Question 34

An advantage of storing the The files as paper files is

Answer 34

The origin of the document is preserved for possible use in. Legal proceedings

Question 35

The heavy cardboard or plastic insert is to identify a group of file folders any filing drawer are

Answer 35

File guides

Question 36

Which of the following features is necessary for storing files

Answer 36

The site is kept closed and locked up

Question 37

If a file is in his place what can be done to reconstruct it

Answer 37

Contact insurance companies, laboratories, and other providers for copies of the original document

Question 38

Files used to keep information such as old patient’s record it or insurance information separate from primary files are

Answer 38

Supplemental files