CH 8 MULTIPLE ADDRESS LETTER

Question 1

Using a “Distribution:” Line Only.

Answer 1

When you have more than four addresses, use the “Distribution:” line by itself

Question 2

Using Both a “To:” Line and “Distribution:” Line.

Answer 2

Use both the “To:” line and the “Distribution:” line in the same letter when you show a group title whose distribution is relatively unknown. Place the group title (“Area Records Officers,” for example) in the “To:” line and identify each member in a “Distribution:” line.

Question 3

There are how many ways to list addresses?

Answer 3

3

Question 4

Use a multiple-address letter when you have more than one action addressee.

Answer 4

The multiple-address letter is the same as the standard letter, except in handling addresses.

Question 5

Every action addressee must receive a letter that has a letterhead and signature. The letterhead may be printed, typed, stamped, or photocopied.

Answer 5

The signature must be original or photocopied.

Question 6

Using a “To:” Line Only.

Answer 6

When you have four addresses or fewer, use the “To:” line by itself