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NALS > Ch 4: Computers in the Law Office > Flashcards

Ch 4: Computers in the Law Office Flashcards

1
Q

A system that connects computers that are located close:;e together

A

LOCAL AREA NETWORK

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2
Q

Ability to work on a several applications at the same time

A

MULTITASKING

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3
Q

An operating environment that uses a graphical interface

A

WINDOWS

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4
Q

An output device

A

MONITOR

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5
Q

Moves text to the next line automatically

A

WORD WRAP

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6
Q

Special keys that are used to perform specific tasks

A

FUNCTION KEYS

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7
Q

Standard settings

A

DEFAULTS

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8
Q

Viewing data on paper rather than on the computer screen

A

HARD COPY

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9
Q

One of the advantages of working in Windows is that the operator can move and copy items to the clipboard

A

TRUE

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10
Q

Three types of page orientation are portrait, landscape, and vertical alignment.

A

FALSE

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11
Q

Styles is a feature that allows the operator to record keystrokes and play them back later.

A

FALSE

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12
Q

The thesaurus is an editing and/or proofing tool that can help an operator discover the meaning of a word.

A

TRUE

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13
Q

A document path is just another way of referring to the document name.

A

FALSE

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14
Q

A modem is both an input and output device.

A

TRUE

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15
Q

MS-DOS is one of two kinds of software: It is an operating system software, rather than an application software.

A

TRUE

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16
Q

A document looks best if more than four fonts are used per page.

A

FALSE

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17
Q

Three basic types of computers are mainframe, minicomputers, and microcomputers.

A

TRUE

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18
Q

Which of the following features is used to put repetitive text at the bottom of each page of a pleading?

A

FOOTER

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19
Q

Which of the following types of errors does spell check find?

A

MISSPELLED AND DOUBLE OCCURRENCES OF WORDS

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20
Q

Which of the following describes one piece of information about a person or business?

A

FIELD

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21
Q

Which type of software should be used to keep track of clients?

A

PERSONAL INFORMATION MANAGEMENT AND PRESENTATION SOFTWARE

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22
Q

Which would be the best password?

A

The first four letters of a color and two digits picked randomly (e.g., YELL23 or BLAC95)

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23
Q

Which software is best suited to track attorney time, calculate charges and costs, and create statements and invoices?

A

Time and billing software

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24
Q

Which of the following features is used to create personalized letters?

A

Merging a main document and data source or a primary file and a secondary file.

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25
Q

The actual machinery of a computer is called _______.

A

Hardware

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26
Q

A telephone and _____ or _______ are necessary for email transmission.

A

Modem or Router

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27
Q

A is a computer code that can be copied into an existing computer program and make itself known by flashing an innocuous message on the screen or doing something as serious as destroying data.

A

Virus

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28
Q

Many law firms use ______ software for analyzing financial and statistical data.

A

Spreadsheet

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29
Q

Some documents have to be ___________ if they are being used between two different types of software or different versions of the same software.

A

Converted

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30
Q

The Internet is a huge collection of online documents and information accessed using a program called a ______.

A

Browser

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31
Q

To prevent ___________ do not let your wrists continue to rest on the desk or touch the base of the keyboard while entering text.

A

Repetitive stress injury (RSI) or carpal tunnel syndrome

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32
Q

Two types of legal research databases are _____ and _____.

A

Westlaw and Lexis.com

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33
Q

To prevent the possible costly loss of data, ____ should be scheduled regularly.

A

Backups

34
Q

A type of software that is used to keep track of critical dates for the client and attorney is called __________ software.

A

Scheduling, docketing, or calendaring

35
Q

Application

A

Term used to refer to the specific tasks a computer can do.

36
Q

Backup

A

A second copy of computer data made to avoid data loss in the event of a computer outage.

37
Q

Byte

A

Refers to the amount of space required to store one character of information. A kilobyte (KB) is one thousand bytes; a megabyte (MB) is one million bytes; a gigabyte (GB) is one billion bytes.

38
Q

CD-ROM

A

Compact Disk-Read Only Memory.

39
Q

Data source

A

The file that contains a set of names, addresses, phone numbers, and other types of individual information used for merging.

40
Q

Database

A

A compilation of data fields and records that is collected, stored, and organized for later retrieval through sorting, searches, queries, etc.

41
Q

Database management system software

A

Software that is used to collect, store, and organize data into a database.

42
Q

Document management system

A

computerized mechanism for naming, storing, and labeling documents for ease and accuracy of later retrieval.

43
Q

Electronic filing (efiling)

A

A system used by courts, government agencies, attorneys, and the public to reduce paperwork and electronically filed documents over the Internet using a standard web browser.

44
Q

Email

A

Electronic mail made possible through computer-based communications equipment.

45
Q

Field

A

One piece of information about a person or business used in a data source.

46
Q

Fonts

A

Refers to the style or design of a collection of letters, numerals, symbols, and punctuation marks.

47
Q

Footers

A

Used in documents and pleadings to place the title and page number on each page.

48
Q

Graphical user interface (GUI)

A

A system using icons and pictures to display menus and choices on a computer.

49
Q

Hardware

A

The physical elements of a computer, such as a keyboard, monitor, printer, case or chassis, modem, scanner, and joy stick.

50
Q

Headers

A

Place text and graphics at the top of each page.

51
Q

Input device

A

A means of getting information or data from the operator into the computer, either by keyboard, mouse, optical character reader, imaging scanner, or voice recognition system.

52
Q

Justification

A

Refers to four types of text alignment, left justification, center justification, full justification, or right justification.

53
Q

Links (hyperlinks, hypertext, hotspots, jumps)

A

Web addresses that contain an activated linkage to another location or website on the Internet.

54
Q

Local area network (LAN)

A

Connects computers that are located close together (in the same building) and joined by cables or with a wireless connection.

55
Q

Macro(s)

A

A computer feature that allows the operator to record keystrokes and then play them back with just a few keystrokes.

56
Q

Mainframe computers

A

Large, very expensive, high-speed machines that require trained operators and special temperature environments, used for scientific and engineering computations.

57
Q

Malware

A

A general term referring to problems that can be transmitted from computer to computer through email or Internet access, such as viruses, Trojans, and keyboard scanners.

58
Q

Metadata

A

Data stored in a computer that shows who created, accessed, or revised a document, what changes were made and by whom, and the dates and times when all of this occurred.

59
Q

Microcomputers

A

Small-sized computers often called personal or desktop computers (PCs).

60
Q

Minicomputers

A

Mid-sized, powerful computers often used as network servers.

61
Q

Open codes

A

Codes that are invoked once to create a change in line spacing, margins, tab settings, font changes, justification, and page numbering.

62
Q

Operating system

A

Software that controls the flow of information to and from the central processing unit and to and from the input/output devices.

63
Q

Optical character recognition (OCR)

A

A scanner that converts an image into a character-based text file.

64
Q

Output device

A

A computer device used to get information or data out of the computer and back to the operator, such as a monitor or printer.

65
Q

Paired codes

A

Codes that are turned on and off to invoke changes such as underlining, bold face, italics, and styles and affect only the text appearing between the paired codes.

66
Q

Peripherals

A

Devices that are connected to a computer, such as terminals, tape drives, disk drives, modems, and printers.

67
Q

Portable computers

A

Notebooks, laptops, tablets, and even smartphones qualify as portable computers.

68
Q

Record

A

Made up of all the fields relating to one person or business in a data source.

69
Q

Redline (blacklines)

A

The feature that allows the comparisons of one document to another.

70
Q

Repetitive strain (or stress) injuries (RSI)

A

An injury caused by physical strain due to repetitive movement; carpal tunnel is a common RSI.

71
Q

Software

A

All programs needed to instruct, control, and operate the hardware of a computer system such as flowcharts, manuals, programs, routines, training, and the like.

72
Q

Styles

A

The tool used to create a consistent appearance in a word processing document, while reducing keystrokes required to format the document.

73
Q

Trackpad

A

A device found on many laptops that allows fingertip control of cursor movement.

74
Q

Trackball

A

A pointing device with a ball on top that is rolled with the fingertip to move the cursor while the base of the trackball device remains stationary.

75
Q

Uniform Resource Locator (URL)

A

The address or code at which an Internet site can be located.

76
Q

USB drives (memory sticks, flash drives, thumb drives)

A

Sometimes called memory sticks, flash drives, or thumb drives, these devices plug into USB drives on a computer and contain memory that functions like a hard drive.

77
Q

Virus(es)

A

Computer code that can be copied into an existing computer program and make itself known by impeding correct function of the program.

78
Q

Web browser

A

A program that allows a computer user to explore the Internet.

79
Q

Web page or website

A

A page found on an Internet site.

80
Q

Webcam

A

A small inexpensive device that functions like a camera, with its images being sent over the Internet.

81
Q

Wide area network (WAN)

A

The linking of computers that are located far apart, i.e., in different cities, through cables, fiber optics, or satellites.

82
Q

Zip drives

A

A portable computer drive, now nearly obsolete due to the common usage of recordable CDs and DVDs.

NALS (11 decks)

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