Ch 4: Computers in the Law Office Flashcards
A system that connects computers that are located close:;e together
LOCAL AREA NETWORK
Ability to work on a several applications at the same time
MULTITASKING
An operating environment that uses a graphical interface
WINDOWS
An output device
MONITOR
Moves text to the next line automatically
WORD WRAP
Special keys that are used to perform specific tasks
FUNCTION KEYS
Standard settings
DEFAULTS
Viewing data on paper rather than on the computer screen
HARD COPY
One of the advantages of working in Windows is that the operator can move and copy items to the clipboard
TRUE
Three types of page orientation are portrait, landscape, and vertical alignment.
FALSE
Styles is a feature that allows the operator to record keystrokes and play them back later.
FALSE
The thesaurus is an editing and/or proofing tool that can help an operator discover the meaning of a word.
TRUE
A document path is just another way of referring to the document name.
FALSE
A modem is both an input and output device.
TRUE
MS-DOS is one of two kinds of software: It is an operating system software, rather than an application software.
TRUE
A document looks best if more than four fonts are used per page.
FALSE
Three basic types of computers are mainframe, minicomputers, and microcomputers.
TRUE
Which of the following features is used to put repetitive text at the bottom of each page of a pleading?
FOOTER
Which of the following types of errors does spell check find?
MISSPELLED AND DOUBLE OCCURRENCES OF WORDS
Which of the following describes one piece of information about a person or business?
FIELD
Which type of software should be used to keep track of clients?
PERSONAL INFORMATION MANAGEMENT AND PRESENTATION SOFTWARE
Which would be the best password?
The first four letters of a color and two digits picked randomly (e.g., YELL23 or BLAC95)
Which software is best suited to track attorney time, calculate charges and costs, and create statements and invoices?
Time and billing software
Which of the following features is used to create personalized letters?
Merging a main document and data source or a primary file and a secondary file.
The actual machinery of a computer is called _______.
Hardware
A telephone and _____ or _______ are necessary for email transmission.
Modem or Router
A is a computer code that can be copied into an existing computer program and make itself known by flashing an innocuous message on the screen or doing something as serious as destroying data.
Virus
Many law firms use ______ software for analyzing financial and statistical data.
Spreadsheet
Some documents have to be ___________ if they are being used between two different types of software or different versions of the same software.
Converted
The Internet is a huge collection of online documents and information accessed using a program called a ______.
Browser
To prevent ___________ do not let your wrists continue to rest on the desk or touch the base of the keyboard while entering text.
Repetitive stress injury (RSI) or carpal tunnel syndrome
Two types of legal research databases are _____ and _____.
Westlaw and Lexis.com
To prevent the possible costly loss of data, ____ should be scheduled regularly.
Backups
A type of software that is used to keep track of critical dates for the client and attorney is called __________ software.
Scheduling, docketing, or calendaring
Application
Term used to refer to the specific tasks a computer can do.
Backup
A second copy of computer data made to avoid data loss in the event of a computer outage.
Byte
Refers to the amount of space required to store one character of information. A kilobyte (KB) is one thousand bytes; a megabyte (MB) is one million bytes; a gigabyte (GB) is one billion bytes.
CD-ROM
Compact Disk-Read Only Memory.
Data source
The file that contains a set of names, addresses, phone numbers, and other types of individual information used for merging.
Database
A compilation of data fields and records that is collected, stored, and organized for later retrieval through sorting, searches, queries, etc.
Database management system software
Software that is used to collect, store, and organize data into a database.
Document management system
computerized mechanism for naming, storing, and labeling documents for ease and accuracy of later retrieval.
Electronic filing (efiling)
A system used by courts, government agencies, attorneys, and the public to reduce paperwork and electronically filed documents over the Internet using a standard web browser.
Electronic mail made possible through computer-based communications equipment.
Field
One piece of information about a person or business used in a data source.
Fonts
Refers to the style or design of a collection of letters, numerals, symbols, and punctuation marks.
Footers
Used in documents and pleadings to place the title and page number on each page.
Graphical user interface (GUI)
A system using icons and pictures to display menus and choices on a computer.
Hardware
The physical elements of a computer, such as a keyboard, monitor, printer, case or chassis, modem, scanner, and joy stick.
Headers
Place text and graphics at the top of each page.
Input device
A means of getting information or data from the operator into the computer, either by keyboard, mouse, optical character reader, imaging scanner, or voice recognition system.
Justification
Refers to four types of text alignment, left justification, center justification, full justification, or right justification.
Links (hyperlinks, hypertext, hotspots, jumps)
Web addresses that contain an activated linkage to another location or website on the Internet.
Local area network (LAN)
Connects computers that are located close together (in the same building) and joined by cables or with a wireless connection.
Macro(s)
A computer feature that allows the operator to record keystrokes and then play them back with just a few keystrokes.
Mainframe computers
Large, very expensive, high-speed machines that require trained operators and special temperature environments, used for scientific and engineering computations.
Malware
A general term referring to problems that can be transmitted from computer to computer through email or Internet access, such as viruses, Trojans, and keyboard scanners.
Metadata
Data stored in a computer that shows who created, accessed, or revised a document, what changes were made and by whom, and the dates and times when all of this occurred.
Microcomputers
Small-sized computers often called personal or desktop computers (PCs).
Minicomputers
Mid-sized, powerful computers often used as network servers.
Open codes
Codes that are invoked once to create a change in line spacing, margins, tab settings, font changes, justification, and page numbering.
Operating system
Software that controls the flow of information to and from the central processing unit and to and from the input/output devices.
Optical character recognition (OCR)
A scanner that converts an image into a character-based text file.
Output device
A computer device used to get information or data out of the computer and back to the operator, such as a monitor or printer.
Paired codes
Codes that are turned on and off to invoke changes such as underlining, bold face, italics, and styles and affect only the text appearing between the paired codes.
Peripherals
Devices that are connected to a computer, such as terminals, tape drives, disk drives, modems, and printers.
Portable computers
Notebooks, laptops, tablets, and even smartphones qualify as portable computers.
Record
Made up of all the fields relating to one person or business in a data source.
Redline (blacklines)
The feature that allows the comparisons of one document to another.
Repetitive strain (or stress) injuries (RSI)
An injury caused by physical strain due to repetitive movement; carpal tunnel is a common RSI.
Software
All programs needed to instruct, control, and operate the hardware of a computer system such as flowcharts, manuals, programs, routines, training, and the like.
Styles
The tool used to create a consistent appearance in a word processing document, while reducing keystrokes required to format the document.
Trackpad
A device found on many laptops that allows fingertip control of cursor movement.
Trackball
A pointing device with a ball on top that is rolled with the fingertip to move the cursor while the base of the trackball device remains stationary.
Uniform Resource Locator (URL)
The address or code at which an Internet site can be located.
USB drives (memory sticks, flash drives, thumb drives)
Sometimes called memory sticks, flash drives, or thumb drives, these devices plug into USB drives on a computer and contain memory that functions like a hard drive.
Virus(es)
Computer code that can be copied into an existing computer program and make itself known by impeding correct function of the program.
Web browser
A program that allows a computer user to explore the Internet.
Web page or website
A page found on an Internet site.
Webcam
A small inexpensive device that functions like a camera, with its images being sent over the Internet.
Wide area network (WAN)
The linking of computers that are located far apart, i.e., in different cities, through cables, fiber optics, or satellites.
Zip drives
A portable computer drive, now nearly obsolete due to the common usage of recordable CDs and DVDs.
