Ch 2 - Key Project Management Terms Flashcards
A temporary endeavor to create a unique product, service or result.
A project.
Page# 21
The output of a project must be:
unique, have a start and end date, and be a temporary endeavor.
Page# 21
Name a main difference between a project and an operation.
Operations have no start or end date, it’s never finished.
Page# 21
Is providing IT Support an operation or a project?
IT Support is ongoing, making it an operation.
Page# 21
What’s the term that implies you discovering greater levels of detail and the project progresses?
Progressive elaboration or “Rolling Wave Planning.”
Page# 22
All project are limited as to:
Time, Cost and Scope.
Page# 22
Name the three (3) different approaches to managing a project:
- ) Predictive
- ) Agile
- ) Hybrid
Page# 22
Another name for Waterfall projects:
Predictive
Page# 22
Another name for Agile projects:
Adaptive or Change-Driven
Why do companies do projects?
The company wants to derive value, in the form of tangible items (money) or intangible items (reputation).
Page# 22
A process consists of what four (4) things:
- ) input
- ) tools
- ) techniques
- ) outputs
Page# 23
What is a phase?
A division with the project where extra control is needed to effectively manage the completion of one or more deliverables.
Page# 23
What are the five (5) process groups?
- ) initiation
- ) planning
- ) executing
- ) monitoring and control
- ) closing
Page# 23
What are some other terms for Phase Gates?
Phase reviews, stage gates, kill points
Page# 23
What’s the definition of “deliverable?”
Part of the product that is presented to the customer or stakeholders for acceptance.
Page# 23
What is a Knowledge Area?
A group of processes, usually defined by the knowledge needed to manage that area.
Page# 24
Name 3-5 knowledge areas:
integration, scope, schedule, cost, quality, resources, communication, risk, procurement, and stakeholders.
Page# 24
What is the Development Life Cycle?
The series of phases a project will go through from start to finish.
Page# 24
Program
A collection of projects, containing a common goal.
Page# 24
Portfolio
A collection of projects and programs, to achieve a strategic business goal.
Page# 24
Name the three (3) baselines:
- ) Scope
- ) Time
- ) Cost
Page# 25
Baseline
A method used to measure a project’s performance. The status of the project is reached by comparing the actual work against the planned work, i.e., the baselines.
Page# 26
What is Historical Information?
Records that have been kept from previous projects, i.e., templates, lessons learned.
Page# 26
What is a Lessons Learned?
Documenting new and better ways of completing various tasks. Done at the end of every project or phase. The next time you do something you do it better.
Page #26
What are regulations?
Regulations are things that must be followed, generally imposed by law.
Page #26
What is a standard?
An approved method of performing of doing something, as defined by a recognized body.
Page #26
What is a system?
All formal procedures and tools in place to manage something.
Page #26
Project Governance
The framework, functions and processes a company will follow while completing a project.
Page #27
Project Management Office (PMO)
The PMO is a body that provides guidance and support for all project managers.
- ) Supporting - support the PM with templates and training
- ) Controlling - Moderate authority over the project; provides framework and common templates
- ) Directive - High authority; in control of the project; PM reports to PMO
Page #27
Stakeholder
Any individual that may be impacted by the project.
Page #27
Functional Manager
Heads of different organizational functions. They have control over the organizations resources.
Page #28
Project Coordinator
Less authority than a Project Manager. Does not manage the project budget, but does assign resources to tasks.
Page #29
Project Expeditor
Have less authority than PM and Coordinators. They help to organize project work.
Page #29
Organizational Structure - Organic or Simple
Formal PM does not exist. Project leadership is typically performed by the owner or operator, whoever controls the budget.
Page #29
Organizational Structure - Virtual
Project Management is done virtually using technology. PM can be full-time or part-time.
Page #29
Organizational Structure - Functional
PM has very little power over the resources. Resources managed by Functional Manager. Even the PM reports to the Functional Manager. When the project is done, the team member goes back to his functional duties.
Page #29
Organizational Structure - Projectized
PM has 100% control over the resources. When the project is complete, all resources are released back to the company or reassigned to another project.
Page #29
