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CAPM Flashcards

1
Q

There are 4 qualities that characterize projects of all types. What are they?

A
  1. Creates unique products, service or result
  2. Is a temporary endeavor
  3. Drives change
  4. Enables business value creation
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2
Q

What is a project?

A

A project is a temporary endavor undertaken to create a unique product, service or result.

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3
Q

What is a deliverable?

A

Defined as any unique and verifiable product, result or capability to perform a service that is required to complete a project.

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4
Q

There are 4 factors that cause a project to start. What are they?

A
  1. Meet regulatory, legal or social requirements
  2. Satisfy stakeholder requests or needs
  3. Implement or change business or technological strategies
  4. Create, improve, or fix products, processes, or services
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5
Q

What is a project life cycle?

A

A series of phases that a project goes through, from start to completion.

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6
Q

What is a product life cycle?

A

A series of phases that represent the evolution of a product, starting from concept to launching, growth, maturity and retirement.

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7
Q

Define a project phase.

A

A collection of logically related project activities that, together produces one or more deliverables.

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8
Q

What is a phase gate?

A

A review at the end of the phase in which a decision is made to continue, modify, or end a phase or project.

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9
Q

There are 5 processes in the Process Group category. What are they?

A
  1. Initiating
  2. Planning
  3. Executing
  4. Monitoring & Controlling
  5. Closing
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10
Q

What happens in the initiating process?

A

This is where a new project or a new phase is defined.

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11
Q

What happens in the planning process?

A

This is where the scope becomes established, objectives are refined, what course of action is needed to attain the objectives of the project.

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12
Q

What happens in the executing process?

A

Processes are performed to complete the work defined in the project management plan.

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13
Q

What happens in the monitoring & controlling process?

A

This process tracks, reviews and regulates progress and performance of the project. Identify any areas in which changes to the plan are required, then initiate those changes.

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14
Q

What happens in the closing process?

A

The process performed to formally complete or close the project, phase, or contract.

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15
Q

There are 10 identified knowledge areas that are used in most projects most of the time. List them

A
  1. Integration
  2. Schedule
  3. Quality
  4. Communication
  5. Procurement
  6. Scope
  7. Cost
  8. Resources
  9. Risk
  10. Stakeholder
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16
Q

What is work performance data?

A

Raw observations and measurements identified during activities performed to carry out the project work.

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17
Q

What is a business case?

A

It will list the objectives and reasons for the project. It will ultimately be the driving document that’s created in a needs assessment.

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18
Q

What is a benefits management plan?

A

Describes how and when the benefits of the project will be delivered. Starts early in the project to identify the intended benefits of the project.

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19
Q

What’s a Project Charter?

A

A document issued by the project sponsor that formally authorizes the existence of a project and provides project manager with authority.

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20
Q

What is a project management plan?

A

A document that describes how the project will be executed, monitored and controlled.

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21
Q

What does EEF stand for?

A

Enterprise Environmental Factors

22
Q

What does OPA stand for?

A

Organization Process Assets

23
Q

What is the purpose of an organizational system?

A

Determines the power, influence, interest and capabilities of people in it through governance and framework.

24
Q

What does Governance do in organizational systems?

A

Provides direction and oversight through data and feedback. Acts as the framework that exercises authority.

25
Q

There are 10 organizational structures. Name them

A
  1. Organic & Simple
  2. Matrix-Strong
  3. Functional
  4. Matrix-Weak
  5. Multi-Divisional
  6. Matrix Balanced
  7. Virtual
  8. Project-Oriented
  9. Hybrid
  10. PMO
26
Q

What is Organic or simple org structure?

A

Flat reporting and a large number of employees for each manager.

27
Q

What is Matrix-Strong Org structure?

A

People are organized in entities based on their specialty. Dedicated entity called proj management office.

28
Q

What is Functional Org structure?

A

People are organized in entities based on their specialties. Like Marketing, IT.

29
Q

What is a Matrix-Weak Org structure?

A

Similar to functional org. Coordinate project and have responsibilities which they need to attend primarily.

30
Q

What is a Multi-Divisional Org structure?

A

Organization is composed from multiple divisions which act independently.

31
Q

What is a Matrix-Balanced Org structure?

A

Similar to functional because people are organized based on specialty. However, one employee assumes role of PM and has double responsibility.

32
Q

What is a Virtual Org structure?

A

Disseminated entities require specific technology to work and communicate.

33
Q

What is a Project Oriented Org structure?

A

Structures and oriented around projects. Entities are created to manage, support and implement a specific project.

34
Q

What is a Hybrid Org Structure?

A

Combines different type of org structures.

35
Q

What is PMO?

A

Project Management Office. A structure that standardizes project related governance, processes and facilitates. Across entire org or department.

36
Q

What does a functional manager do?

A

Provides management for a business unit

37
Q

What does an operational manager do?

A

Responsible of the efficiency of operations

38
Q

What 3 skills are in the PMI Talent Triangle?

A

Technical Project Management, Leadership, and Strategic & Business Management

39
Q

_____ Is closely associated with directing another person to get from one point to another using known set of expected behaviors.

A

Management

40
Q

_____ involves working with others through discussion or debate in order to guide them from one point to another

A

Leadership

41
Q

Which 2 project management processes belong to the Initiating Process Group?

A

Develop Project Charter and Identify Stakeholder

42
Q

There are 5 different processes for a project. What is process 1?

A

The initiating process

43
Q

What’s the main focus in the initiating process group?

A

To align the project with stake holder and management and to get approval.

44
Q

There are 5 different processes for a project. What is process 2?

A

The Planning process

45
Q

What’s the main focus in the planning process group?

A

Coming up with the Project Charter Plan and determining how to complete the work.

46
Q

There are 5 different processes for a project. What is process 3?

A

The Executing process

47
Q

What’s the main focus in the executing process group?

A

The act of completing the work established for this project

48
Q

There are 5 different processes for a project. What is process 4?

A

The Monitoring & Controlling process

49
Q

What’s the main focus in the monitoring & controlling process group?

A

To track and review the performance of the project. Identify any areas that need to be changed and then initiate those changes.

50
Q

There are 5 different processes for a project. What is process 5?

A

The Closing process

51
Q

What’s the main focus in the closing process group?

A

Verifies the processes withing this project has been completed. Ensuring phases, projects and contracts are closed out appropriately.

CAPM (1 decks)

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