Business Law and Practice Flashcards
What decisions do shareholders make?
- Decisions which the shareholders alone make. E.g. changing the articles or changing the name.
- Decisions which give the directors permission to enter into certain types of contract which carry particular risks for the company, or where the directors could potentially use their position as a director to benefit personally from the contract.
Which model article provides for delegation of decision-making activities amongst directors?
MA 5
What are some rules to do with board meetings?
MA 9 - Notice. Notice must be reasonable.
MA 11 - Quorum. Quorum shall be 2, unless there is 1 director.
MA 14 - Interest. A director may not count in the quorum or vote if a proposed decision of the board is:
- concerned with an actual or proposed transaction or arrangement with the company;
- in which a director is interested
s177 CA - Interest. Where a director has a personal interest in a proposed transaction or arrangement with the company, the must declare the nature and extent of this interest to the board.
MA 7 - Vote. Board resolutions are passed by a simple majority.
What are the exceptions to the requirement for directors to declare any interest with relation to a proposed transaction?
- If it cannot reasonably be regarded as likely to give rise to a conflict of interest.
- If, or to the extent that, the other directors are already aware o fit.
- If, or to the extent that, it concerns terms of a service contract that have been or are to be considered…by a meeting of the directors.
How may a poll vote be demanded?
By:
a) the chair of the meeting;
b) the directors;
c) two or more persons having the right to vote on the resolution; or
d) a person or persons representing not less than one tenth of the total voting rights of all shareholders having the right to vote on the resolution.
(MA 44(2))
What is the difference between ordinary and special resolutions?
Ordinary - majority vote.
Special - 75% vote.
How are general meetings called?
By the directors through a board resolution. This may be following the request by shareholders.
There is no requirement for AGMs under CA 2006, unless inserted in the articles.
What are some rules regarding general meetings?
s307 and s360 CA - Notice. The minimum notice period required for a general meeting is 14 clear days. If notice is sent by post or email, it is deemed to be received 48 hours after the notice was posted or emailed.
s318 CA - Quorum. Subject to the articles, the quorum is 2.
What happens if a shareholder is personally interested in a matter?
Shareholders are generally not prevented from counting in the quorum or voting if they are personally interested in the matter. There are two situations in which a shareholder may vote but their votes may not be counted if it is their votes which make the difference:
1. A resolution to buy back some or all of a shareholder’s shares, because the shareholder in question could be voting in their own interests, not the company’s when voting; and
2. An ordinary resolution to ratify a director’s breach of duty under s239 CA where the director in question is also a shareholder because they would almost certainly vote in favour of ratifying their breach of duty as a director.
How can a generally meeting be called on short notice?
s307(5)-(6) CA:
For a general meeting to be validly held on short notice:
- a majority in number of the company’s shareholders;
- who between them hold 90% or more of the company’s voting shares
must consent.
Can shareholders of a private company pass a written resolution?
When are they passed?
Yes - under s288 CA. But shareholders of public companies cannot.
Written resolutions are passed when the required majority of eligible members have signified agreement to the resolution. The lapse date is 28 days from circulation (doesn’t matter which method used). Agreement after this date will not be counted.
What are the post-decision requirements?
- Filing at companies house. Copies of all special resolutions must be filed and some ordinary resolutions too.
- Internal administration. E.g. registers, board minutes etc.
All companies must keep adequate accounting records. Directors of every company (apart from private companies classed as a small company or micro-entity under CA) must prepare a directors’ report for each financial year to accompany the accounts. Whats. a small company?
A company with a balance sheet total of not more than £5.1 million, a turnover of not more than £10.2 million, and no more than 50 employees in a particular financial year.
Must a company have a secretary?
No for private companies but public companies must.
Secretaries for private companies do not need specific qualifications. They will normally have apparent authority to enter into contracts of an administrative nature, but not trading contracts.
They can resign or be removed by board resolution.
Must a company have an auditor?
Yes, unless you are a small company. Dormant companies are also exempt from audit.
Auditors do not owe a duty of care to shareholders. They can be sued for negligence by the company they are auditing.
They can be removed at any time by ordinary resolution.
Who needs to keep a PSC register?
All private companies and non-traded public companies.
What are the grounds for an unfair prejudice petition?
- The company’s affairs have been conducted in a manner that is unfairly prejudicial to the interests of the members generally, or some part of its members (including the claimant); or
- an actual or proposed act or omission of the company is would be so prejudicial.
Most common is an order that the other shareholders must buy the shares of the unfairly prejudiced shareholder or to order the company to buy them back.
What is a derivative claim?
A claim instigated by a shareholder for a wrong done to a company which has arisen from an act or omission of a director. This allows shareholders to instigate legal action instead of the board, because the board is neglecting to bring a claim or is refusing to do so .
What is a substantial property transaction?
A SPT is where:
- a director, int heir personal capacity, or someone connected with a director
- buys from or sells to the company
- a non-cash asset
- of substantial value.
If the board wishes to enter into a SPT, the consent of shareholders by ordinary resolution is required. If not got, the transaction is voidable.
Who is a person connected to a director?
Set out in ss252-254 CA 2006.
Is either a member of a director’s family or a company in which the director i or a person/persons connected with a director:
- own/owns at least 20% of the body corporate’s shares; or
- is/are entitled to exercise or control the exercise of more than 20% of the voting power at any general meeting of the company.
The director’s family is defined as:
- spouse or civil partner
- child or stepchild
- parents
- a person who lives in an enduring relationship with the director as their partner
- any children of a person who lives in an enduring relationship with the director as their partner
What is a non-cash asset?
Any property or interest in property, other than cas. A loan is not covered.
What is classed as substantial for SPTs?
Two ways:
- automatically classed as substantial is valued over £100,000
- substantial if worth more than £5,000 and more than 10% of the company’s net asset value.
Who is liable if the company enters into an SPT wihtout the necessary consent of shareholders?
The following individuals may be ordered to account to the company for any gain they may have made ans to indemnify the company for any loss or damage resulting:
- any director with whom the company entered into the arrangement;
- any person with whom the company entered into the arrangement who is connected with a director of the company or of its holding company, and the director with whom any such person is connected; and
- any other director of the company who authorised the arrangement or any transaction entered into in pursuance of such an arrangement.
What form do you fill out to incorporate a new company? What do you submit it along with?
Form IN01
Memorandum of association, articles of association (maybe) and the applicable fee
What is significant control?
- holds more than 25% of the shares in the company; or
- holds more than 25% of the voting rights in the company; or
- holds the right to appoint or remove a majority of the board of directors of the company.
What must you file at Companies House to re-register as a public company?
- special resolution
- an application for re-registration on Form RR01, which includes a statement of compliance
- the fee for re-registration
- the revised articles
- a balance sheet and a written statement from the company’s auditors, and a valuation report on any shares which have been allotted for non-cash consideration between the date of the balance sheet and the passing of the special resolution.
What protections are available to minority shareholders?
- Unfair prejudice petitions
- Derivative claims
Can a loan be made to a director?
No - unless the transaction has been approved by the shareholders by ordinary resolution.
What are executive directors?
Those who have been appointed to the board of directors and also have an employment contract with the company.
When must the shareholders approve entrance into a service contract?
When the service contract has a guaranteed term of more than two years. Ordinary resolution needed.
If company has power to terminate under two years, doesn’t fall in this category.
What is special notice?
This means that the ordinary resolution to remove the director is not effective unless notice of the intention to pass it has been given to the company at least 28 days before the general meeting at which the resolution is proposed.
What is a Bushell v Faith clause?
Such a clause gives someone who is both a shareholder and a director greater voting rights as a shareholder if the resolution in question is a resolution to remove that person as a director.
What does s551 CA provide?
An ordinary resolution of the shareholders is needed before the company can allot shares.
When do pre-emption rights not apply?
- allotment of bonus shares
- if the consideration for the allotment is wholly or partly non-cash
- if the shares are to be held under, allotted or transferred pursuant to an employee share scheme
What does s 550 CA provide for?
Where a private company has only one class of shares, the directors can allot shares of that class/grant rights to subscribe for or convert security for such shares, subject to the articles.
What is share capital?
The money provided by shareholders in return for shares.
It is a long-standing principle of company law that this fund cannot be reduced, because it is the fund which creditors look to for payments of debts owed to them.
What is needed for a company to buy back its own shares?
Ordinary resolution.
What requirements for share buyback does the CA provide?
- The company’s articles must not forbid buyback
- The shares must be fully paid
- The company must pay for the shares at the time of purchase
- The shares must usually be paid for out of distributable profits or the proceeds of a fresh issue of shares made for the purpose of financing the purchase.
- The shareholders must pass an ordinary resolution authorising the buyback contract
- A copy of the buyback contract, or a summary of it, must be available for inspection for at least 15 days before the general meeting and at the general meeting itself (or be sent with the proposed written resolution when or before it is circulated)
- a copy of the buyback contract or, if not in writing, a written memorandum setting out its terms, must be made available for inspection at the company’s RO or SAIL as soon as the contract has been concluded, for a period of ten years starting with the date of the buyback.
What is an exception the rule that shareholders can vote on matters which they are interested in?
An ordinary resolution to approve a buyback.