Business Flashcards
When is a company’s accounting reference date?
Last day of month of incorp
What resolution for trading / business name?
Board
What resolution to change account referring date?
Board
Restrictions on change acc referencing date?
Cant extend so longer than 18 months . Cannot be extended less than 5 years after the end of an earlier account period that was also extended
MA9?
Give notice of board meeting - reasonable notice - need not be in writing
Ma 11?
Quorum of at least 2 directors at board meeting
MA 14
D can’t count in quorum if a proposed board decision is:
1 concerned with actual or proposed transaction
2 which direction is I terdt in
A 177 CA?
Declare nature and extend of interest to board - can’t amend
MA 7?
Board res passed by simple majority
MA 8?
Directors can use written resolutions to make decisions. Directors must vote unanimously
How to call a general meeting?
Board resolution or SH with 5% shares or voting rights can requisition 
Rules for notice of GM?
- Send to every SH, director and auditor
- Hard copy, electronic, website
- Set out date and time, and place
- General nature of business
- Special res? Exact wording
- SH right to appoint proxy
Minimum notice requirement for GMs?
14 CLEAR days - day of GM and day notice deemed received doesn’t count.
If sent by post or email deemed received 48 hours after posted or emailed - so in total would be 18 days
What is quorum of GM subject to articles - s318 CA?
2 unless only has 1 SH
When do SH votes not count?
If voting in following and the vote make the difference of passing:
1. Buy back shares
2. Ordinary res to ratify directors breach where the director is SH
Who can demand poll vote?
1 chair of meeting
2 the directors
3 two or more persons having the right to vote on res
4 10% of total voting rights
GM on short notice?
- Majority SH
- Who own 90% or more of voting rights (95% if PLC)
Consent
How to issue a written resolution for a GM?
Cannot for PLC’s.
For private:
- issue notice via hand out, post or email, or website;
- set out originary/special res proposed;
- SH sign and return res if vote in favour;
- Include lapse date (model articles - 28 days from circulation)
- How to signify agreement.
Must be circulated to every eligible member (i/e every SH that can vote).
s 296 CA 2007 - when are written resolutions passed?
When enough people have voted in favour (out of all eligible members)
Vote per share
SH request for a company to circulate written res - s292 CA 2006
A SG(s) who have 5% or more of the voting rights are entitled to require the company to circulate a written res - articles can reduce this but not increase.
SH can require co to circulate written res with 1000 word statement, Co must circulate in 21 days of SH request and SH must pay co expenses.
Requisitioning a GM
SH need 5% of such paid-up capital of co as carries the right of voting at GM. Request needs to state general nature of business.
Directors call in 21 day of request - min period of GM is 14 CLEAR days (board often give more). Max notice period is 28 days (therefore max it can take from request to GM is 7 weeks)
What resolutions must be filed at CH?
Special.
What requires a special res?
- Change name of co
- Amend the co’s articles of association
- Disapply pre-emptive rights
- Approve the re-registration of a private co to a plc
- Approve a payment out of capital
What documents must be kept at the reg office or SAIL ?
- Register of members
- Register of directors
- Register of PSC
KEEP INDEFINITELY AND UPDATE!
3.Board minutes for every board meeting
4. Minutes for every GM
5. Record of outcome of any written resolution
KEEP FOR 10 YEARS - can keep at central register
Can s
Who has to file accounts?
Directors job - accounts must give “true and fair view of the state of affairs”
- prepare a directors report for a financial year
- small co don’t have to (net assets (total assets - total liabilities) of £5.1mill, turnover (yearly performance sheet) £10.2 mill and no more than 50 employees)
Micro entity don’t have to (balance sheet no more than £316,000, turnover not more than £632,000 and no more than 10 employees)
Director distribute to SHs, debenture holder and anyone who gets notice of GM
Timing of filing co accounts?
9 months from the end of the accounting reference period for private, 6 months from the end of the accounting reference for a public co.
Newly incorp can file the accounts and report 3 months after end of first period
When must a company file its confirmation statement?
Form CS01 within 14 days from confirmation date (anniversary of incorporation)
Who are the co’s officers?
Directors, comp sec and auditor
Company sec’s usually have apparent authority to enter contracts of admin nature but not trading contracts. True?
Yes
How to appoint new co sec? When must you notify Reg of Co? What register do you need to keep?
Board res. 14 days. Register of secs
Which type of co’s do not need to appoint auditors?
Small co and dormant co
Who appoints the auditor?
The directors appoint the first auditor, and the SH appoint after that via ordinary res.
Private co auditor usually reappointed auto
How to remove auditor?
Ordinary res - SPECIAL NOTICE TO CO FOR PROPOSAL TO REMOVE AUDITOR.
Auditor must deliver a statement to the company explaining the circumstances about why ceasing office. Useful if unethical behaviour in co
Who are the first 2 shareholders?
People who sign the memo of association as subscribers.
When must company register transfer (i.e new SH or increased shares)
As soon as practicable and, as a long stop, within 2 months of the allotment
What to do if a company has only one member (SH)
Statement to that affect on the ref of members. If kept at reg office or SAIL it must be availible for inspection to SH free of charge and to anyone else for a feww
Who has the right to hold a share certificate?
SH - issue in 2 months of allotment of shares or within 2 months of a transfer of shares
Do you need to keep a PSC register even if there are no SH?
Yes - only people with OVER 25% of Co shares need to be on PSC
What does a SH membership rights include?
Voting rights and right to share in the co’s profits by receiving dividends
What is Bushell v Faith cause?
Often in SH agreement - give shareholder weighted voting rights when res under consideration to remove that SH from their office as director.
Can’t restrict directors from voting in a particular way because then D’s wouldn’t be acting in the best interest of a company.
can SH apply to court to hold a GM?
Yes, i.e if meeting would be quorate
Can SH get company wound up.
Yes if management is in deadlock and there is no way of resolving (IT IS JUST AND EQUITABE TO DO SO)
Can SH get an injunction?
Yes to prohibit co from doing something prohibited by its constitution
When is a company a subsidiary or holding co?
Subsid (other co called holding co)
1. other co has a majority of the voting rights;
2. other co is a member of it and has the right to appoint or remove a majority of its board members
3. other co is a member of it and controls alone (via agreement) a majority of the voting rights
4. it is a subsid of a co if that is itself a subsid of that other co
Joint SH on reigster of members?
If sahres are held jointly, need 2 names on reg of members but only one address
What are cumulative/non-cumulative sahres
- Cumuative = SH has to be paid any missed dividends from previous financial years. This right ranks before payment of dividends to ordinary SH in current FY
- Non - SH loses right to that year’s dividend if no paid
What protections are there for minority SH?
- unfair prejudice petitions
- derivative claims
What is an unfair prejudice petition ?
- any SH applies to the court for an order for a remedy when they feel have been unfairly prejudiced as a SH. Bring claim on own on behalf. Grounds include:
a. company’s affairs have been conducted in a manner that is unfairly prejudicial to the interest of the members generally, or some part of its members (inc claimant)
b. an actual or proposed act or omission of the co is or would be prejudicial.
(ex - diverting opportunities to competing business in which majority SH holds an interest, award excessive pay to Ds, excluding SH from management where led to valued would be participating, removing audtor due to ‘divergence of opinion’ on accounting/audit procedure)
Most common orders:
1. other SHs must buy back the unfairly prejudiced SH; or
2. co must buy back shares
3. restriction on the co altering its article without leave of court
4. order that C has permission to bring a derivative claim
Test for unfair prejudice? OBJECTIVE ‘hypothetical bystander would believe the act or omission to be unfair’
What is a derivative claim ?
A derivative claim is a claim instigated by a shareholder for a wrong done to a company which has arisen from an act or omission of a director. Brought on behalf of co. The point of a derivative claim is to allow shareholders to instigate legal action instead of the board, because the board is neglecting to bring a claim or is refusing to do so. A derivative claim may only be brought in relation to a cause of action arising from an actual or proposed act or omission involving negligence, default, breach of duty or breach of trust by a director.
- issue claim but need to apply for permission to continue
- hearing
- Court MUST REFUSE PERMISSION TO CONTINUE IF:
- where the court is satisfied that a person acting in accordance with s 172 CA 2006
would not seek to continue the claim. In effect, this means that the court will not allow an individual who is not promoting the success of the company to continue the claim. A full explanation of this directors’ duty to promote the company’s success is at 3.16.2; - where the cause of action arises from an act or omission that has not yet occurred, but which has already been authorised by the company (see 3.16.5); or
- when the act or omission has already occurred and was authorised before it occurred or has been ratified by the company (see 3.19) since it occurred
- Court MUST take INTO ACCOUNT:
- whether the shareholder is acting in good faith in seeking to continue the claim;
the importance that someone acting in accordance with s 172 (somebody who is acting in good faith to promote the company’s success) would attach to continuing; - whether any past or future action or omission was authorised, or if not, would be likely to be ratified;
- whether the company has decided not to pursue the claim; and
- whether the act or omission gives rise to a cause of action that a member could pursue in their own right.
- In particular, the court is obliged to have particular regard to any evidence showing the views of those shareholders with no personal interest in the matter. This is because these individuals can be seen to be objective.
The legal costs of making an application to continue a derivative claim are met by the
applicant shareholder if permission to continue is refused. If permission to continue is granted, the company will meet all of the legal costs of the claim, as well as the other party’s legal costs if the claim is unsuccessful
Which type of companies tend to be a limited partner (although not many!)
Specialist financial business, e.g investment funds and venture capitals
When can the corporate veil be pierced (Petrodel Resources v Others 2013)?
When individual has existing legal obligation which he has evaded or which he deliberately evades by using a company he controls.
Can only piece the veil to to deprive individual or its controller of the advantage they would have received as a result of tbe company’s separate legal personality
Requirements for PLC
- Constitution must said it’s plc
- Use plc abbreviation
- Allowed Share capital minimum is £50k - atleast 1/4 of all shares need to be paid up on their nominal value, and all premiums paid
When does an LLP come into existence
Date of incorporate on the certificate of incorporation
Who can offer floating charges ?
Companies and LLPs
How to set up limited co
- Send IN01 to Co Ho
- Send memo of association (and articles if not using model)
- Pay fee
- Apply electronically or paper and send to reg of co.
- Co Ho will check (1. Correct fee paid, 2. Application is correct and 3. Register of disqualified directors)
When does a company need to register for corp tax?
Apply for reg online? Auto.
Apply by paper? Reg in 3 months or starting to do business
What resolution is required to change co reg office ?
Board - docs can still be send to old office 14 days after change
What to include on IN01?
- registered office
- first directors (name and service address)
- first shareholders (name, addres, shareholding)
- co sec name and address
- statement of capital (no of shares; type; total nominal value; name and addresses of SH)
How to amend articles ?
Special resolution - file at CH in 15 days of passing
File amended articles 15 days after taking effect
PSC control - state on IN01. What types ?
- Holds MORE THAN 25% shares
- Holds MORE THAN 25% voting rights
- Holds right to appoint or remove majority of the board
Public co - how to register ?
Issue resolvent docs (IN01, fee, memo of associating and articles), articles must be in plc format - there are the standard ones tailored, before trades needs to get a certificate of trading to show has met capital requirements and can trade and borrow. Can apply to CH for this (SH50)
How to apply to register as PLC?
- Special res
- App for reg (RR01) inc statement of compliance
- Fee
- Revised plc articles
- Balance sheet, statement from auditors, valuation report for any shares for non non cash consideration between date of balance sheet and pass special res
Don’t need a trading certificate!
What is part of the companies constiution?
A company’s constitution consists of its memorandum of association, articles of association, certificate of incorporation, current statement of capital, shareholder resolutions and agreements, court orders and legislation which affect the company’s constitution.
How many directors must a private co have?
1
When can a SH sue any of the members of the company?
The shareholder can sue any of the other members of the company if his membership rights are infringed. The shareholder has been entered on the register of members of the company and so is a member of the company. The statutory contract imposes obligations upon the members when dealing with each other, so that means that the shareholder may bring an action for breach of contract against other members of the company where his rights have been infringed.
Shareholder v member
SH person who buys and holds shares in a co having share capital. He becomes a member once his name is officially entered on members reg. Many co limited by guarantee do not have share capital so their members aren’t SH.
Members - holding shares in physical form.
Who in a partnership is an agent of the firm?
All partners
What is included on memo of association?
The Memorandum will state that the people (subscribers) wish to form the company and have agreed to subscribe for the Shares.
The application for reg will include the name, details of SH, statement of capital
What does ‘selling share at par’ mean?
Selling them for the nominal value (not selling them for what you paid) - par value = nominal value
Difference between public co & publicly traded co
Public companies, as the name suggests, can offer their shares to the public. However, a public company will not be able to gain the exposure to potential investors which it needs unless it becomes a publicly traded company (i.e. has been admitted to a recognised stock exchange, e.g. the London Stock Exchange, or AIM (alternative investment market)).
Can someone go in directors place to board meeting if they can’t make it?
Need special amendment in model articles
When do first directors take office?
Certificate of incorporation - will be the individuals named as proposed officers on IN01
How to appoint director?
Ordinary res OR board res