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BSB40920 | Certificate IV in Project Management Practice > BSBPMG420 | Apply project scope management techniques | Topic 1 | About project scoping > Flashcards

BSBPMG420 | Apply project scope management techniques | Topic 1 | About project scoping Flashcards

1
Q

What is project scoping?

A

Project scoping is the process of defining a project’s objectives, deliverables, boundaries, and assumptions to ensure alignment with goals, budget, and timelines.

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2
Q

What is the primary purpose of project scoping?

A

To define the project boundaries, set goals, and align activities with objectives while preventing scope creep and ensuring alignment with budget and timelines.

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3
Q

What are the key activities involved in project scoping?

A
  • Identifying objectives and outcomes.
  • Consulting stakeholders.
  • Reviewing documentation and compliance requirements.
  • Defining deliverables, assumptions, and constraints.
  • Establishing measurable outcomes.
  • Developing a scope management plan.
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4
Q

Why is project scoping important?

A
  • Ensures activities are authorised.
  • Prevents scope creep.
  • Keeps the project aligned with its goals, budget, and timeline.
  • Defines deliverables and measurable outcomes.
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5
Q

What are the phases of a project?

A
  1. Initiation.
  2. Planning.
  3. Implementation.
  4. Completion.
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6
Q

How does project scoping relate to the Initiation phase of a project?

A
  • Defining deliverables and constraints.
  • Creating a scope-management plan.
  • Consulting stakeholders to align goals and objectives.
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7
Q

How does project scoping relate to the Implementation phase of a project?

A
  • Monitoring progress against objectives.
  • Managing changes through change control processes.
  • Ensuring deliverables align with the scope and objectives.
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8
Q

How does project scoping relate to the Completion phase of a project?

A
  • Reviewing the project for scope compliance.
  • Documenting lessons learned.
  • Ensuring all deliverables meet agreed objectives and outcomes.
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9
Q

Who is responsible for leading and managing project scoping?

A
  • The project manager leads scope management.
  • Stakeholders provide input and expectations.
  • Team members assist in monitoring and evaluation activities.
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10
Q

What role do stakeholders play in project scoping?

A

They communicate expectations, provide input, and offer feedback to align the project scope with objectives.

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11
Q

What are the main challenges associated with project scoping?

A
  • Limited timelines or tight budgets requiring adjusted processes.
  • The need for flexibility and adaptability to handle changes.
  • Maintaining alignment with evolving project conditions.
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12
Q

How are measurable outcomes used in project scoping?

A

Measurable outcomes ensure that deliverables meet project objectives. They are tracked using performance indicators and regularly reviewed to monitor progress and make necessary adjustments.

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13
Q

What tools and documents are essential for project scoping within the Initiation Phase?

A
  • Project briefs
  • Stakeholder consultation document
  • Project overview document
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14
Q

What is the function of the Project Briefs in the Initiation Phase?

A

Summarises key details of the project, including goals, constraints, and deliverables, to set a clear foundation.

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15
Q

What is the function of the Stakeholder Consultation Document in the Initiation Phase?

A

Collects feedback from stakeholders to ensure alignment on project goals and scope.

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16
Q

What is the function of the Project Overview Document in the Initiation Phase?

A

Provides a high-level summary to align stakeholders and secure approval to proceed.

17
Q

What tools and documents are essential for the Planning Phase of project scoping?

A
  • Scope management plan document: Defines how scope will be managed, monitored, and adjusted.
  • Performance indicators and monitoring tools: Establish metrics to track progress and measure success.
18
Q

What is the purpose of the Scope Management Plan Document in the Planning Phase?

A

Details how the scope will be managed, monitored, and controlled throughout the project.

19
Q

What is the purpose of Performance Indicators and Monitoring Tools in the Planning Phase?

A

Define metrics to track project progress and ensure alignment with objectives.

20
Q

What tools and documents are essential for project scoping within the Implementation Phase?

A
  • Change request document: Records formal changes to the project scope.
  • Change control process document: Outlines steps for evaluating and approving scope changes.
  • Project performance measurement documents: Tracks progress against objectives.
  • Project performance report: Summarizes progress, milestones, and areas needing attention.
21
Q

What is the purpose of the Change Request Document in the Implementation Phase?

A

Records and evaluates formal requests for changes to the project scope.

22
Q

What is the purpose of the Change Control Process Document in the Implementation Phase?

A

Provides structured steps for assessing and approving scope changes systematically.

23
Q

What is the purpose of Project Performance Measurement Documents in the Implementation Phase?

A

Monitor and track progress to ensure deliverables meet project objectives.

24
Q

What is the purpose of the Project Performance Report in the Implementation Phase?

A

Summarizes project progress and identifies any issues affecting milestones and scope.

25
Q

What tools and documents are essential for project scoping within the Completion Phase?

A

Project review document

26
Q

What is the purpose of the Project Review Document in the Completion Phase?

A

Evaluates how well the project met objectives, ensures scope compliance, and identifies improvements for future projects.

27
Q

What role do stakeholders play in project scoping?

A

Stakeholders communicate expectations, provide input, and offer feedback to align the project scope with business objectives and goals.

28
Q

Why is flexibility important in project scoping?

A

Because projects often encounter changes, flexibility ensures the project adapts to new conditions without losing alignment with objectives or exceeding budgets.

29
Q

What is scope creep, and why is it problematic?

A

Scope creep is the uncontrolled expansion of a project’s scope due to unplanned changes. It can lead to budget overruns, missed deadlines, and failure to meet objectives.

30
Q

How can project managers ensure successful scope management?

A

By regularly reviewing objectives, monitoring performance, consulting stakeholders, and updating the scope-management plan as needed.

BSB40920 | Certificate IV in Project Management Practice (1 decks)

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