Bidding Procedures

Question 1

What are 5 sub-trades that will fall under a prime mechanical contractor?

Answer 1

HVAC Contractor, HVAC Controls Contractor, Insulation Contractor, Sprinkler Contractor, and Refrigeration Contractor

Question 2

What is “ACTS”?

Answer 2

Alberta Construction Tendering System, a construction management team

Question 3

Why do suppliers withhold their prices till the bid deadline?

Answer 3

To basically hide their final price from other suppliers until the bid deadline.

Question 4

Before quoting your price, what must always be insured that you have reviewed?

Answer 4

All addenda or revisions

Question 5

What must a tender or bid include?

Answer 5

All contract documents and addendums

Question 6

Where would you find which form and bidding procedure you must use?

Answer 6

The specification

Question 7

What does “RFQ” stand for?

Answer 7

Request for Quote

Question 8

What does “RFI” stand for?

Answer 8

Request for information

Question 9

What is included with the RFQ?

Answer 9

Drawings and specifications

Question 10

What is a “change of work order”?

Answer 10

Changes made after the contract is awarded

Question 11

Who generally pays for a change of work order?

Answer 11

The owner

Question 12

What is an “RFP”

Answer 12

Request for proposal

Question 13

Who developed the “Alberta Construction Tendering System”?

Answer 13

Owners, consultants, and contractors

Question 14

What is the purpose of ACTS?

Answer 14

To provide fair and and orderly bids, provide time for bids to be compiled, and protect the tendering process.

Question 15

Who determines which trade is responsible for what during construction?

Answer 15

ACTS

Question 16

Why is common courtesy to deliver an un-priced copy of your bid proposal and proposal letter to the general contractor prior to the bid deadline?

Answer 16

Gives the contractor time to study the bid

Question 17

What two things must an estimator have when making a bid for a specific project?

Answer 17

Bidding documents and specifications, information about the conditions and circumstances of the work

Question 18

What is the most important thing when reading and recording measurements on a drawing (the most important info in a title block)?

Answer 18

Scale

Question 19

List six types of bonds that may be required in industry today?

Answer 19

Bid Bonds, agreement to bond, performance bonds, supply bonds, labour and material payment bonds, and maintenance bonds

Question 20

What does a “Bid Bond” guarantee?

Answer 20

That the low bidder will honour the bid

Question 21

What is the main purpose of a bid bond?

Answer 21

Ensure integrity of the tendering process

Question 22

What does a “Performance Bond” guarantee?

Answer 22

Fulfillment of contractual terms

Question 23

What does a “Maintenance Bond” guarantee?

Answer 23

Faulty workmanship

Question 24

What is the bid depository?

Answer 24

A fair process by which a tender can be submitted for a specific project.

Question 25

What normally dictates the procedure for bidding and the form used?

Answer 25

The specifications

Question 26

The ACTS standard tender form specifies that the tender submitted will define the scope by using what?

Answer 26

Trade definition name only

Question 27

Breakdown pricing should always be clear as to?

Answer 27

Whether they are additions, deletions from or included in the lump sum price

Question 28

What percentage of the tender price is the bid bond?

Answer 28

10 percent

Question 29

What percentage of the tendered price is the performance bond?

Answer 29

50 percent

Question 30

What is the purpose of a maintenance bond?

Answer 30

They are used as a guarantee against faulty workmanship or faulty materials and are in effect for a specified period of time after substantial completion.

Question 31

Not all projects are bid according to ACTS. True or False?

Answer 31

True

Question 32

What is an addendum?

Answer 32

When changes are made to the working drawings or the specifications prior to closing of the tender.

Question 33

What is change of work order or a notice of change?

Answer 33

If changes are made after the contract is awarded after closing the tender.

Question 34

When is a Request for Proposal (RFP) used?

Answer 34

When the exact requirements for goods and services are unknown and the architect or owner requires the expertise of a vendor.

Question 35

Who is responsible to ensure that you are using the most current drawing available?

Answer 35

You are

Question 36

What should you avoid when recording measurements taken from drawings?

Answer 36

Avoid measuring lengths piece by piece.

Question 37

What must a contractor have before undertaking the task of completing a tender?

Answer 37

They must have the ability to qualify for adequate bonding or they must supply a certified cheque.

Question 38

What is the agreement bond?

Answer 38

It is a letter stating that if the parties enter into a contract within a certain time frame, the bonding company will provide the required bond.

Question 39

What is the performance bond?

Answer 39

It is issued upon the signing of the contract for a specific job and is usually 50 percent of the contract price.

Question 40

What are supply bonds?

Answer 40

They only cover contracts for supply of materials, goods or equipment at a specified time and place.

Question 41

What are labour and material payment bonds?

Answer 41

It is typically 50 percent of the contract price and ensures that suppliers of labour and material used on the project covered by the bond will be paid.