Ayers 02 Defining Project Scope

Question 1

What documents are generated during the Initiating Process Group?

Answer 1

business case
SOW
project charter

Question 2

What is the function of the Statement of Work generated in the Intitiating Process Group?

Answer 2

Serves as the major input to the project charter

Question 3

List the business needs defined in the Initiating Process Group:

Answer 3

market demand
strategic opportunity / business needs
customer request
technological advance
legal requirement
environmental concern
social need

Question 4

What are the two major components of a Business Case:

Answer 4

• business need (justification)

- alignment to strategic plan

Question 5

Besides a justification and strategic plan, what are other items you might want to include in your business case?

Answer 5

1. justification
2. strategic plan
3. alternative options
4. recommended solution
5. feasibility study

Question 6

How is a project validated?

Answer 6

1. business case preparation

2. stakeholder identification and analysis

Question 7

What is the Project Statement of Work?

Answer 7

a narrative description of the project work

Question 8

Who is responsible for developing the project statement of work?

Answer 8

the project sponsor

Question 9

What is included in the project Statement of Work?

Answer 9

1. Business need
2. description of the project scope (outlining project boundaries)
3. strategic context
4. provisional budget
5. provision schedule

Question 10

What is the purpose of the project charter?

Answer 10

Formalizes the beginning of the project and authorizes sponsor to commit resources.

Question 11

What is included in the project charter?

Answer 11

1. business case
2. SOW
3. goals and objectives
4. key deliverables
5. requirements (high-level)
6. milestones (high-level)
7. budget (high-level)
8. assumptions (high-level)
9. constraints (high-level)
10. risks (high-level)
11. name of PM and authority level
12. name of the sponsor
13. criteria for approval

Question 12

What is the difference between a project charter and project scope statement?

Answer 12

Project charter: lays out high-level objectives at the Initiation of the project
Project scope statement: defines granular requirements for the Planning phase of the project

Question 13

What is the purpose of the project scope statement?

Answer 13

facilitates common understanding of the scope between all key stakeholders

Question 14

What are the components of the project scope statement?

Answer 14

1. scope description (features, functionality, characteristics of the project’s end result
2. acceptance criteria
3. key deliverables
4. scope exclusions
5. assumptions
6. constraints