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Archival Diplomatics > Archival Terminology > Flashcards

Archival Terminology Flashcards

Learn the precise archival terminology

1
Q

ADMINISTRATIVE CONTROL

A
  1. The exercise of authority over maintenance, use, disposition, and accessibility of current
    archives to carry on the function for which they were created. See also: CONTROLLING
    AGENCY; CREATOR; CUSTODY

2.The means of physically locating the holdings of records centres and archival institutions
through numbering and listing. See also: INTELLECTUAL CONTROL

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2
Q

ADMINISTRATIVE HISTORY

A

*see also CREATOR
That part of a finding aid which illustrates the structure, functions, and activities of the creator of the
material described therein.

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3
Q

ALIENATION

A

The transfer of ownership of archival material

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4
Q

CLASSIFICATION PLAN/SCHEME

A 
A diagram, table, or other representation categorizing the documents of an organization or
agency by class and according to a coding system expressed in alphabetical, numerical, or
alphanumerical symbols.
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5
Q

CONTROLLING AGENCY

A

The agency exercising administrative control (1) over archival documents. See also: CREATOR;
CUSTODY

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6
Q

DEACCESSIONING

A

The process by which an archives removes material from its own legal custody.

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7
Q

Archival discipline:

A

Consists of archival history, economy, and science

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8
Q

Archival science:

A

consists of archival theory, methodology, and practice

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9
Q

Archives

A
  1. place where archival records are preserved
  2. agency responsible for selecting and preserving archival records; or
  3. whole of the documents made and received by a person in the conduct of affairs and preserved
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10
Q

Archival bond

A

the network of relationship that each record has with other records of the same aggregation

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11
Q

aggregate archival unit

A

n., An archival unit composed of multiple archival documents, such as a fonds, series or file.

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12
Q

aggregated records

A

See: archival aggregation; arranged records; records aggregation.

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13
Q

american standard code for information interchange

A

(ASCII) The binary code used by most computers to represent in digital format the uppercase and lowercase letters of
the Latin script, numerals, and special characters so that they can be sent to, and understood by, other computers and
devices such as modems and printers. Each ASCII character consists of seven information bits and one parity bit for
error checking. [Computer and Information Sciences]

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14
Q

ansi

A

Initialism for “American National Standards Institute.” [Government]

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15
Q

api

A

Initialism for “application programming interface.” [Computer and Information Sciences]

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16
Q

architecture

A

[computing] Design, the way components fit together. The term architecture can refer to either hardware or software,
or to a combination of hardware and software. The architecture of a system always defines its broad outlines, and may
define precise mechanisms as well. [Computer and Information Sciences]

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17
Q

archival science

A

A systematic body of knowledge that supports the practice of appraising, acquiring, authenticating, preserving, and
providing access to recorded materials. [Archives]

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18
Q

ascii

A

Initialism for “American standard code for information interchange.” [Computer and Information Sciences]

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19
Q

attestation

A

[diplomatics] An intrinsic element of documentary form that comprises the written validation of a record (by
subscription, superscription or any identifying sign having such function) by those who took part in the issuing of it
(author, writer, countersigner) and by witnesses to the action or to the signing of the record. [Archives]

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20
Q

back-end database

A

A database that contains and manages data for an information system, distinct from the presentation or interface
components of that system. [Computer and Information Sciences]

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21
Q

backward compatibility

A

The ability of a software application or a system to share data or commands with older versions of itself, or sometimes other older applications or systems, particularly applications or systems it intends to supplant. Sometimes backward compatibility is limited to being able to read old data but does not extend to being able to write data in a format that can be read by old versions. [Computer and Information Sciences]

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22
Q

baseline authenticity requirements

A

The minimum conditions necessary to enable the p

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23
Q

binary code

A

A code made up of the digits 0 and 1, called bits, transmitted as a series of electrical pulses (0 bits at low voltage and 1 bits at higher voltage). [Computer and Information Sciences]

24
Q

binary encoding

A

The process of converting data into electronic signals for computer storage and processing purposes. [Computer and Information Sciences]

25
Q

bitmap

A

A digital representation composed of dots arranged in rows and columns, each represented by a single bit of data that determines the value of a pixel in a monochrome image on a computer screen. In a gray scale or color image, each dot is composed of a set of bits that determine the individual values of a group of pixels that in combination create the visual impression of a specific shade or hue. Also spelled “bit map.” [Computer and Information Sciences]

26
Q

competence

A

A sphere of functional responsibility entrusted to a physical or juridical person. [General Dictionaries]

Competence-given to a person/facility to carry out a purpose

Written by someone with the authority and capacity to carry out a task

27
Q

complimentary clause

A

[diplomatics] A brief formula expressing respect, such as “sincerely yours” or “yours truly”. [Archives]

28
Q

digital archaeology

A

See: data restoration [Computer and Information Sciences]

The process of recovering data or records as bits from a failed, damaged, degraded or obsolete digital medium,
followed by steps to restore the intelligibility of the recovered data or records. Syn.: digital archaeology.

29
Q

diplomatics

A

The discipline which studies the genesis, forms and transmission of archival documents, and their relationship with the facts represented in them and with their creator, in order to identify, evaluate, and communicate their true nature

30
Q

dlt

A

digital linear tape

31
Q

dossier

A

The aggregation of all the records that participate in the same affair or relate to the same event, person, place, project, or other subject. Syn.: file.

32
Q

dram

A

“dynamic random-access memory.”

33
Q

dvd

A

“digital videodisc” or “digital versatile disc.”

34
Q

eschatocol

A

[documentary form] The final part of the document, which contains the documentary context of the action and the
final formulae.

35
Q

external user

A 
Secondary users (e.g., journalists, researchers and other external users) who are allowed to access the records
creator's recordkeeping system on-line.
36
Q

fixity

A

The quality of a record that makes it immutable and requires changes to be made by appending an update or creating a new version

37
Q

graphic record

A

A record that represents an object or outline of a figure, plan, or sketch by means of lines. A representation of an
object formed by drawing

38
Q

html

A

hypertext markup language

39
Q

marginalia

A

Notes made in the margin of a document. Syn.: marginal notes.

40
Q

pkc

A

“public key cryptosystem.”

A cryptographic system that uses two keys: a public key known to everyone and a private or secret key known
only to the recipient of the message

41
Q

pke

A

“public key encryption.”

The use of two keys—a public key known to everyone and a private or secret key known only to the recipient of
the message—to encrypt and decrypt information transmitted between two parties.

42
Q

pki

A

Initialism for “public key infrastructure.”

The underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment, especially over the Internet.

43
Q

primitiveness

A

The quality of being first, of not being derived from something else. With completeness and effectiveness, a quality presented by an original record.

44
Q

provenance

A

The relationships between records and the organizations or individuals that created, accumulated and/or maintained and used them in the conduct of personal or corporate activity.

45
Q

udf

A

“uniform disk format.”

46
Q

url

A

Initialism for “uniform resource locator.”

47
Q

wan

A

“wide area network.”

(WAN) A data network usually constructed over distances greater than one kilometre.

48
Q

xml

A

“eXtensible Markup Language.”

49
Q

access privileges code

A

The indication of the person, position or office authorized to annotate a record, delete it, or remove it from the system.

50
Q

accessioned records

A

Acquired records whose authenticity and feasibility of preservation have been confirmed and have been registered in an accession record.

51
Q

authenticity requirement

A

The specification of the elements of form and context that need to be preserved in order to maintain the authenticity
of a given type of electronic record.

52
Q

ciphertext

A

Text or other data in encrypted form; the product of plaintext after encryption.

53
Q

archival fond

A

made up of record/archival document

Jenkinson never defines what a record is he defines what an archival document is

54
Q

Uniqueness

A

Every record is unique in context. Every record is made up of a document and its relationship together

55
Q

authenticity

A

Creator is the person who makes or receives a record and keeps it, the record is authentic…even if it was a forgery…it was created for that purpose

56
Q

Juridical System (3 things)

A

Social group

57
Q

acts

A

acts are facts (diplomatics is concerned with acts and actions)

Archival Diplomatics (1 decks)

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