APM - Understand the roles and responsibilities within projects Flashcards
Outline project management roles and responsibilities - project sponsor
The project sponsor plays a central role in governance and is accountable for the continuing validity of thebusiness casethroughout the chosen life cycle, and precedes and supersedes that of the project or programme manager.
Outline project management roles and responsibilities - project manager
The Project manager is the individual responsible for the successful delivery of the project. To time, cost and quality and performance priorities, making timely decisions to ensure success, communicating with the sponsor, seeking direction to aid success, managing sponsor and user expectations, defining planning project, monitoring and controlling progress, building leading and motivating the team throughout the project, ensuring work packages are identified and responsibilities are identified, keeping sponsor/ smt informed of progress/problems/ issues, initiating reviews and assisting the sponsor in making the decision to terminate the project if justified.
Outline project management roles and responsibilities - project governance
The governance board is a body that provides sponsorship to a project, programme or portfolio. The board will represent financial, provider and user interests. Members of a governance board oversee deployment and make decisions through the chosen life cycle. Alternatively called steering committee, steering group, project board, programme board, etc.
Outline project management roles and responsibilities - PMO
Project (programme or portfolio) management office (PMO) An organisational structure that provides support for projects, programmes and/or portfolios. There are many common management tasks for organisations delivering simultaneous projects. Area could include; information management, governance services, reporting and general admin. The payback could be improved deployment support, process improvement and increased resource flexibility, they can provide services that may never be justified for a single person; ‘controls and reporting’ - collecting, analysing and presenting progress information and managing interdependencies. ‘Assurance’ Audits, health checks and reviews to support decision gates and change control. ‘Centre of excellence’ - improving process, tools and techniques; embedding best pratice through training and support; and measuring capabilities to review progress and target higher levels of maturity. ‘Specialist support - Provision of specialist skills such as risk, quality, planning or finance resources as role models to other professionals. ‘Information Management’ Document management and access to information, tools and services.
Outline project management roles and responsibilities - project team member
Project team members may stick with the project or join to carry out a specific task, use combined skills and expertise to allow the project objectives and scope to be correctly identified and achieved. Duties may include, managing comms with stakeholders as assigned in the in the comms plan, managing sections of the work breakdown structure (identifying tasks, estimating, monitoring, problem solving, ensuring completion to the specified quality, on time and within budget), acting as risk owner and effectively managing risk within their area of expertise; supporting pm and other team members in solving project wide problems acting as action owner, contributing to evaluation of the project at all stages and reviews.
Outline project management roles and responsibilities - end user
End Users are accountable for specifying operational requirements and for accepting and operating the deliverables to achieve the defined benefits. Identifying project requirements, ensuring objective separation of ‘must haves’ and ‘wants’; identifying project constraints and dependencies, accepting and operating the deliverables, providing practical assistance and guidance through a user representative or senior user as part of the steering group structure if it exists, assisting the pm with handover/acceptance, informing the pm of any operational changes that may influence delivery, actively participating as a member of the project team.
Outline project management roles and responsibilities - product owner
Product Owner the product owner main contribution is to lead the focus on product development. Very much part of an agile approach, they have strong expertise and deep knowledge of stakeholders needs and can act as the intermediary. Defining goals and creating vision for the operability of the project’s outputs, communicating with stakeholders to ensure that the project remains aligned with business objectives, providing feedback to the project team on tasks dependencies, constraints, priorities and progress in relation to business needs.
