APC Contract Administration Flashcards
What are prelims?
Prelims are the cost of the site-specific overheads of any given project. They are the costs that are directly related to the running of the project that are not accounted for under labour or material. This may include such things as;
- Welfare provision for on-site staff.
- All Health & Safety equipment required on site and utilities as well as scaffolding.
- Skips and end of project cleaning.
- Some personnel costs are also usually included under prelims.
What is section A10 of NBS Preliminaries?
Project Particulates - The Project Address, Clients details, Principle Contractor details, Architect / Contract Administrator details, and details of any other named consultants such as Quantity Surveyor, Structural Engineer, Mechanical Engineer, Electrical Engineer.
What is section A11 of NBS Preliminaries?
Tender and Contract Documentation - List of tender drawings, List of contract drawings, direction to Pre-Construction information, description of other documentation and where it can be found e.g. historic record drawings and pictures.
What is section A12 of NBS Preliminaries?
The Site / Existing Buildings - Description of the site and use, description of adjacent buildings and use, access to site, parking provisions, Health and Safety file location and access requirements, a general and specific description of health and safety hazards, site visit provisions and details on how to arrange, Existing services information.
What is section A13 of NBS Preliminaries?
Description of the Works - Preparatory work by contractor or others, description of main works required by the contractor, description of works to be undertaken by others.
What is section A20 of NBS Preliminaries?
Recitals are the introductory statements in a written agreement or deed, generally appearing at the beginning, and similar to the preamble. Typically there are eight recitals.
What are the Contractors Site Prelims of NBS Preliminaries?
Allowance for provisions such as; staff, welfare provisions, site offices, plant, site waste clearance, water, electricity, furniture, ICT and consumables, rates, protection of work, protective clothing, site transport, setting out, building control fees.
What are the roles and responsibilities of a Contract Administrator?
The roles and responsibilities of a Contract Administrator are set out in the Contract administration RICS Practice Standards, UK 1st edition, guidance note and include;
- Keeping records
- Conducting site inspections
- Attending and recording meetings
- Reporting to the client/employer
- Issuing instructions
- Interim valuations of the works
- Issuing certificates
- Manage the insolvency of a contractor
- Adjust the contract sum
- Loss and expense claims
What are the CA’s responsibilities in the event of a loss and expense claim?
The CA should be familiar with the relevant contract clauses concerning loss and expense. It is the CAs responsibility to calculate actual loss or instruct a QS to do so and not estimate it. CA ensures that claims for loss have been applied for under the terms of the building contract.
What are the CA’s responsibilities of interim valuation of the works?
The CA is required, both under the contract and case law to ensure that the preparation of all valuations are carried out impartially and fair. When undertaking valuations the surveyor must take into consideration; Materials on or off-site, Retention monies, Delay and prolongation costs and Liquidated damages.
What are the CA’s responsibilities when an instruction or variation is required?
It is solely the CA’s responsibility to issue instructions which should be given in writing and issued promptly, The CA will need to be aware of the cost implications of issuing instructions. If CVIs are being issued then the CA will need to check their contents to make sure they are accurate.
What records are the CA expected to keep?
Notes of site inspections: recording the date, time and duration of the visit; the weather, persons on site, progress and status of the works; any defects in workmanship.
Office files e.g. collated so that information letters, emails, notices, telephone notes, instructions and drawings.
Photographs with date, time and location easily identifiable.
What is a Schedule of Works?
Schedules of work are ‘without quantities’ instructional lists often produced on smaller projects or for alteration work. They may be prepared as part of the production information alongside drawings, specifications, bills of quantities and preliminaries and are likely to form part of the tender documentation and then contract documents.
What are Dayworks?
New Rules of Measurement 2 describes dayworks as “the method of valuing work on the basis of time spent by the contractor’s workpeople, the materials used and the plant employed”. It is typical to allow for the rate of different trades depending on what is required
Can a daywork rate be changed?
It is accepted that if a non specified trade is required the rate cannot exceed that of the highest rate specified within the SoW.
