(Anna Notes) SP TS667 CH 5: Service Applications and Managed Metadata Service

Question 1

SharePoint Service Virtual Directories are named with the ____ of the service.

Answer 1

GUID

Question 2

When you assign a service application administrator, and the user is not already a member of the Farm Administrators group, the user is added to?

Answer 2

The Delegated Administrator’s group in Central Admin.

Question 3

by default which permission has Full Control Permission to a service application?

Answer 3

Local Farm identity

Question 4

How to restrict Access to a Service Application using Central Admin :

Answer 4

1: Retrieve the web application service account
2: Add the web app service account to the service app
3: Remove the local farm ID from the service application

Question 5

How to restrict Access to a Service Application using PowerShell :

“The name assigned to the $serviceapplicationname variable must match the display name of the service application exactly, including capitalization”

Answer 5

1: Retrieve the local farm ID:
$farmID = Get-SPFarm | select id

2: Retrieve the web application service account:
$webapp = Get-SPWebApplication http://something.s.com
$username = $webApp.ApplicationPool.UserName

3: Create a new claims principal that contains the web application service account:
$principal = New-SPClaimsPrincipal $username -IdentityType WindowsSamAccountName

4:Retrieve the securtiey object of the service application:
$serviceapplicationname = “managed Metadata Service”
$spapp = Get-SPServiceApplication -Name $serviceapplicationname
$spguid = $spapp.id
$security = Get-SPServiceApplicationSecurity $spguid

5: Add the web application service account to the security object of the service application:
6: Remove the local farm ID from the security object of the service application:
7: Assign the updated security object to the service application:
8: Display and review updated permissions:

Question 6

These OOB Service Application can be shared across farms:

Answer 6

• User Profile
• Managed Metadata
• Search
• Business Connectivity Services
• Secure Store
• Web Analytics

Question 7

What high-level steps must be taken to deploy cross-farm service applications?

Answer 7

1) configure the trust between the two farms. This involves an exchange of certificates.
2) In one farm, publish one or more service applications. This creates a URL for the published service application.
3) In the other farm, connect to the published service applications. When you connect to a service application in the remote farm, you specify the URL of the service application.

Question 8

What are the rules regarding the logical design of service applications?

After you can then determine the physical design of service instances to support and performance and redundancy requirements.

Answer 8

• You can have more than one instance of most service applications in a farm.
• each service application has one application connection
• A service application’s connection can belong to more than one application connection group.
• An application connection group contains connections for one or more service applications.
• A web application is associated wither with one application connection group or with a custom group of application connections for the services it requires.
• An application connection group can contain connections for more than one instance of a specific service application.
• You can restrict access of a web application to a service application
• Some service applications can be shared across farms.

physical design:
- A service instance can run on one or more servers in the farm.
A server can run service instances for multiple, different services, or can be dedicated to a single service.

Question 9

Managed Metadata Service plays a critical role in enterprise content of information architecture for which two?

Answer 9

Taxonomy and content types

Question 10

What is a “term” to SharePoint

Answer 10

A term is a word or phrase that can be used as an attribute of an item or document.

Question 11

What is taxonomy and folksonomy?

Answer 11

taxonomy-a structured collection of terms that is centrally defined and tightly managed

folksonomy: user-generated tags.

Question 12

Managed Metadata Service:

Who must assign term set administrators?

Answer 12

Farm administrator

Question 13

Important points about terms:

Answer 13

• Terms are stored in a term set, within a term group
• There can be multiple term sets and term groups within the term store of a MMS app
• Typically, terms are tightly managed; therefore, term sets are closed by default, meaning that only term group managers and contributors can add, modify or delete terms in the term set.
• A managed metadata column exposes all terms from only one term set.

Question 14

Difference between a keyword and a term?

Answer 14

Terms are typically closed. keyword are open for users to tag

• Terms are typically highly managed, numerous properties, are structured within term sets & term groups, can be reused. Keywords are unmanaged
• Keywords are added to content in an enterprise keywords column, Terms in term sets are added to content in managed metadata columns that are rendered as managed metadata control.

Question 15

What properties can be modified for a Term?

Answer 15

• Available for Tagging
• Language
• Description
• Default Label
• Other Labels
• Member Of
• Source
• Sort Order

Question 16

Term Tasks: when using the drop-down menus in the term store hierarchy of the Term Store Management Tool, what action can be taken related to terms?

Enterprise Keywords have what actions?

Answer 16

• Create Term
• Copy Term
• Move Term
• Delete Term
• Deprecate Term
• Reuse Term
• Merge Term (select a source term, then choose merge, and then select a target term. the two then become synonyms for the target term)

Enterprise Keywords:

• New Keyword
• Delete Keyword
• Move Keyword ( you can move a keyword into a term set where it become a managed term

Question 17

A term Set has what Properties?

Answer 17

• Term Set Name
• Description
• Available for tagging
• Contact
• Submission Policy
• Owner, Stakeholders

Question 18

A term set is used as?

Answer 18

the source of terms for a managed metadata column.

Question 19

A Term Group is a collection of one or more term sets. What are the properties?
group roles?
and what actions can be performed on the term group?

Answer 19

Properties: Group Name & description

Group Roles: Contributors & Group Managers

Actions: Delete Term Group & Import Term Set

Question 20

Managed Metadata Service Application has one term store. Metadata services apps cannot share term stores. The term store properties defined the following:

Answer 20

• Term Store Administrators
• Default Language
• Working Languages

Question 21

Local term set, maintained in the term store but managed within a site collection.
Users who are _____have permissions to create local term sets.

Answer 21

Site Collection Administrators

Question 22

You would require an additional MMS app and term store if you exceed what performance-related scalability guidelines of a term store?

Answer 22

• No more than 1,000 term sets per term store
• No more than 30,000 terms per term set
• No more than 1,000,000 terms per term store
• Also if you require Administrative Separation.
• Or if you want Term Isolation(hiding terms from parts of the organization.)

Question 23

Content Type Syndication or Content Type Hub property:

Answer 23

Specifies the URL of a site collection from which to publish content types.

Question 24

Although the MMS app controls whether content types are published and from which site collection, the app connection controls what?

Answer 24

whether web applications using that connection subscribe to the content types that are being published.

Question 25

What is Web 2.0 and include some or all of the following features:

Answer 25

The change from websites providing content to users to users providing content to websites

Profiles / Friends Lists / Tags / Tag Clouds / Authorin / Content / Search