All Flashcards
Company officer overseas there agencies what
Personnel, training, equipment and apparatus
Company officers are responsible for resolving issues face by
Their agency
Providing leader ship, acting as a role model, giving advice, evaluating fire fighter performance, seeking l resolution,Providing counseling, coaching, disciplineAre all examples of
What Company officer performs
Company officers most important task is to
Ensure personal safety
New company officers need to realize that they are both
Supervisors and subordinate
The company officer is also expected to represent the administration ensure compliance within
Policy, rules and regulations
Company officers are often the agencies point of contact with
The public
All members of the fire an emergency service are responsible for meeting the needs of the community with
Competence, courtesy and Efficiency
Company officers should fully support their departments x3
Mission, vision and values
New officers are challenged to learn, apply and model what(5)L E Sup R A
Leader ship, ethics, supervision, responsibility and authority
New officers must use what to develop an appropriate leader ship method for each individual unit and member
S O CC
skill, observation and clear communication
New company officers may have to make personal changes to minimize any
Antagonism, resentment and loss of friendship that can occur in the transition
Following individuals may have certain expectations of a new officer
Family members, pairs in firefighters, administrators and public
A company offers must stay accountable to the organization and who
Their profession, their family and themselves
Categories of duties for all levels of officers as listed in NF PA 1021 are (5)
C-Relations, A,I,I, Hs,Hs
Community relations, administration, inspection and investigation, help service delivery and health safety
Level one officers may be assigned fire in life safety inspections to conduct these inspections officers must understand?
building construction, know fire code, Identify types of hazards and fire protection systems and apply fire in life safety regulations to all types
Level one officers may be responsible for the initial what after a fire is over ?
Cause determination or the investigation process
Level one firefighters may also be supervising what operations ?
Salvage and overall operations
Level one officer who supervises the first arriving unit to an incident is responsible for
Performing the initial size of the situation establishing command and allocating resources to control the incident
What permits the effective, organized and efficient use of resources
Organizational structure
What’s needed attribute(s)for emergency responder personal (5) T /E-d-c/ PersDel/AffDisand EO
Teamwork, Espirt de corps Quality leader ship, personal development, affective discipline and effective operations
Who must understand their organization structure, where their units are located in the organization and how many units relate to other organization parts
Company officer
What structure is Commonly used in the fire and emergency service, defined as having an uninterrupted series of steps of a chain of command
Scalar Structure(chain of command) top down
Those who deliver services to the public or external customers.
Line personal
Those who provide supportTo the line personal and internal or external customers
Staff personal
Legal ability of A Individual to make and Implement a decisions for which the individual is held accountable
A
Authority
Decisions are made by one person at the top of a structure this model is called
Centralized authority
Decisions are made at a lower level with the effects of the decisions reported through the structure.
Decentralized authority
Process of PROVIDING subordinates with the authority, direction and resources needed to complete an assignment
Delegation of authority
Each person within an organization reports TO ONE AND ONLY one designated authority
Unity of command
The path of responsibility from the top of the organization to the bottom and vice versa.
Chain of command
What is sidestepping
Breaking the chain of command and taking a problem to a higher officer
To reduce sidestepping of the chain of command officer should TA
Be available, proactive, take action and follow up
Organizational principle that allows workers to report to ONE OR MORE supervisor
Functional supervision
The number of subordinates and or number of functions that one individual can affectively supervise. Sometimes anywhere between three and seven is typically optimal
Span of control
NIM-ICS is based on a span of control ratio of
1:3-7 One supervisor to 3 to 7 subordinates of function
Dividing large jobs into small tasksThat are assigned to a specific individuals
Division of labor
During Fire emergency services how does division of labor help?
Assignment possibility, prevent duplication of effort and make specific clear-cut assignments
The term jurisdiction has two distinct associations
Response area served by a fire in emergency service, authority that gives organizational legal right to exist, provide emergency services and take action when necessary
Organizations that generally protect the large area of unincorporated land that contain a large populations such as Los Angeles
County fire
Second level and local government is normally
County
Private emergency services fall into three categories
Industrial fire brigade, for profit and private nonprofit
Critical (SKILL) in emergency situation where personally risks are high and hazardous conditions can change rapidly
Leader ship
When Establishing priorities in emergency what determines Effectiveness of Priorities, examples of Priorities are? 
1st- priority is emergency response, 2nd- priority is pre-emergency readiness through training plan and maintenance 3- priority is administration
What Valuations can be used to provide feedback for leader ship skills (4) ?
Self-assessment, mentor feedback, 360° feedback evaluation and annual/super advisory review
What leadership style provides clear direction of what, how and when tasks will be performed. Followers have a little Input
Autocratic
Leader ship takes input from the followers before making decisions sometimes called participative leader ship
Democratic
Leaders do not make decisions or avoid making them followers are left to make decisions or problems for themselves
Laissez -faire
Leadership style in which a organizational change is accomplish by followers commitment to the leadership vision /inspiration
Transformational
Sometimes called managerial leadership this leadership style focuses on enforcing compliance with reward and punishment. Most effective in situation for a performance needs to be standardize and consistent
Transactional
Command presence is a unique skill that includes the ability to (4 not just words)
Id, A , D , In- A
Identify The situation, assess the need for action, determine the nature of the intervention and initial action
Leaders can take the following eight steps to develop a command presence
(D,R,D,L,MD,I,E,TR)
Step 1 -determine what the situation is, step 2 - know what resources are available, step 3- develop the strategy and tactics required to resolve the situation, step 4-listen to all the points of views, step 5- make the decision, step 6- implement the decision, step 7- evaluate the decision step 8 -take responsibility
System of moral principles that define what is correct and proper behavior for the members of a society
Ethics
Personal ethics should be consistent with (4)
The organizations policies, procedures, rules and regulations
Ethics a three-step check
Is it legal, is it fair to all concerned and how will it make me feel about myself
Lying , like most forms of unethical conduct is about immediate gratification in four areas
bN , A Se sG
Basic needs, affiliation, self-esteem, self gratification
What Critical intelligence variable influencing career success, personal achievement and a life satisfaction
Emotional intelligence
Some of the skills that contribute to an individual’s overall level of emotional intelligence are (4) LS, SM, IS,IS
Leadership skills, soft management skills, interpersonal skills( anger mngt)intra-personal skills(self esteem)
Emotional learning system process uses five steps what are they (AAKDI). To help you become less reactive and better identify and express your strong emotions.
Step a self-assessment explore, step B self-awareness identify, step C self knowledge understand, step d self development learn, Stop the self-improvement apply and match
Assertion is a emotional skill that is especially useful for
Communication under stress for situations
4 emotional intelligences that contribute to effective leadership are So- Aw /E /D-M/ Po-In
Social awareness, empathy, decision-making and positive influence
Emotional intelligence SKILLS related to self management include (5 think u )
T-M D S Comm Et
Time management, drive, strength, commitment and ethics
Individual with fully developed commitment ethic demonstrate the following traits (me) P , D, SM ,P
Internal pride in satisfaction, outward dependability, self motivation and persistent
Company officers like other supervisors are responsible for the following (9)
R, PforU, Ps, E/CGoals, TB, M/S personal, MdiverseP, Mp , org M
supervisory responsibilities
establishing priorities for units
problem-solving
establishing and communicating goals, building affective team
motivating and supporting personnel, managing diverse personnel,
applying manager principles
supporting organizations mission
Having priorities helps company officers to
Focus on the important activities, minimize competing priority to reduce stress,
identify the units goals and objectives
To meet the needs of each priority level company offers must do what kind of preparation?
Emergency response conducting training and drawing as a team,
preparing for emergency response being technical and profession
organization records and reports
What PROBLEM-SOLVING process where everyone has a voice and suggestions are valid and useful?
Brainstorming
Smart acronym can help officers to goals and objectives to effectively communicate what. ?Rel
SPECIFIC provide a precise description of what must be done
MEASURABLE- and show the process towards the end goal can be determined,
ACTION- oriented describe with no actions will be taken
RELEVANT- and sure what you set out to achieve as needed
TIME- sensitive so deadlines
For stage development model developed by Bruce Tuchman includes
Forming, storming, norming and performing
Planned an unplanned termination of your task
Adjourning
Company officers can use a number of methods to create a Motivational and supporting work environment such as
Empowering, provide rewarding and center, coaching and counseling and mentoring and celebrating accomplishments
To empower employees supervisors must relinquish some authority and have confidence in the S,J,A
Skills, judgment and abilities of others
The following steps can be used to involve employees and decision making processes
1- identify the problem
2- state that all solutions will be considered but the best one will be used 3- explain the reality and outside forces may prevent the adoption of some solution
Define counseling 4 step method that can be used when attempting to correct performance? (4)
Describe the current performance, describe desired performance, gain commitment for change and follow up the commitment
The process of control and directing available resources for the purpose of achieving a goal or objective through the use of authority or persuasion
Managing
For universal functions of management
P O D C
Planning, organizing, directing and controlling
Most important human resource available to fire and emergency service organizations
Employees
Company officers can use the following 5 steps to solve problems or make decisions
I S D I E
Identify- Identify the problem requires a response
Select- Choose the appropriate response to the problem
Design-Determine steps required
Implement- Perform the selected activities
Evaluate
To make recommendations for modification to plans a company officers should document
Situational description, justification for a recommendation, recommended alternative, projected Outcome
A favorable working environment includes compliance with organizational PPPL
Policy, practices, procedures and laws
The employer will be liable for harassment by non superadvisory employees or non-employees over whom it has control. This law is ?
US equal employment opportunity commission
When employees in the workplace are subject to a pattern of offenseconduct or behaviors such as sexual harassment, hazing it’s a ?
unfavorable work environment
Company officers must know and understand the following about sexual harassment
Laws that govern the workplace, behaviors that constitute sexual-harassment, local reporting processes and employee/member rates
Beware of possible warning signs that sexual-harassment is occurring
Lack of engagement, avoiding certain coworkers, change in behavior and absenteeisms (staying away from work)
Benefit programs that important often provide to help employees deal with stress in their personal and or Professional lives
Employee assistance programs EAP
The following are common types of behaviors that people exhibit when faced with a conflict
Passive - Excepting what happens and not showing emotions so that others don’t not know
Aggressive- Occurs when people express their emotions openly
Passive aggressive- Occurs when people expressing negative feelings, resentment and aggression in a passive way
Assertive- When people express their emotions honestly and defend their rights without hurting others
It’s best to resolve conflicts
As soon as it occurs
Steps to follow for conflict resolution. 7 parts
RecognizeC, SAH,determineC,what has been, determineV, determine if issue should be solved I or G
Recognize a conflict
stop actions from happening
determine what conflict is
determine wherher or not department policies Have been violated
Determine the solution
determine if the issue should be solved individually or group
pull out the conflict resolution plan an follow up
Possible reasons why people break the rules include 4( R B I S )
Resentment, boredom, ignorance and stress
Discipline has been defined as
Training that corrects
Main purpose of discipline is
Educate and change behavior
Discipline in the fire and emergency service is designed to
Cha-b, En-c, Pro-d
Change behavior, ensure compliance and provide direction
Progressive discipline involves three levels of action (3)
Preventive actions- Hold an individual counseling interview to correct the inappropriate behavior as soon as it’s discovered
corrective actions - Use this when a member repeats a violation
and punitive actions Put a member at a notice that his behavior will not be tolerated
Discipline may only be administered for violation of the following
Rules regulations and laws, SOP/SOG’sVerbal orders and collective bargaining agreement
Company officer must communicate effectively with their
Supervisors, subordinates the public
Interpersonal communication consist of the following basic elements 5 SMRFI
Sender
Message
Receiver
Feedback to sender
Interference
Senders encode their message based on the number of factors of the person such as E , A , B
Education level, position of authority, personal ethical Background
There are five general purposes for interpersonal communication to L R I P H
To learn, relate, influence, play and help
Nonverbal communication consist of
Body language, local tones and inflection
Personal appearance
Listening unlike simply hearing is an active process that includes the following elements 5 (A U R E R )
Attending (Focusing)
Understanding, remembering, evaluating, responding
Daily oral communications with the crew on and off of the Incident seen include
Issuing crew assignments, passing along information, career counseling, assigning tasks and receiving reports
When showing instructions to crew members, Company officer should?
Choose words carefully, deliver the message clear and concise way and validate understanding
Officers need Effective oral communication skills, they are critical to have when communicating?
knowledge, Issue command, keep the crews attention, describe the skills and critique the training
Three types of speeches in presentations most commonly used by company officers are
Persuasive, informative, instructional
Most important speech an officer can give
Persuasive
Informal speeches are the blank to develop
Easiest
Company Officers should use Informative speech to
R, P, EduP, T
Reports, project updates, education and public, describe events training
Informative speeches provide the audience with information on a Variety of topics these topics include 5( I O P P E)
Ideas, objects, procedures, people and events
When preparing a speech or presentation follow a logical sequence that includes 9 part
T, P,GI,DI,E,Os,Rs,Ds,Es
topic
determine purpose
generate ideas
develop central idea
gather supporting evidence
organize a speech
rehearse speech,
deliver speech
evaluate speech
First Thing in writing any document is to determine 3 A S P
It’s audience, scope and purpose
Written communications must be A, C , P I’m appearance
Accurate, concise and professional an appearance
The average paragraph is
75 to 125 words long
Examples of transitions used at the start of a paragraph can be divided into four main categories C/Q , C , K/E ,E
Showing contrast/qualifications, indicating continuity
Showing keys and effort
indicating examples
A quick and simple way of transmitting a message within an organization
Memo
Majority of memos are written to provide the following six types of information
Who, what, when, where, why and how
The excepted format for most speeches that is consist of the following parts
Heading, opening, body and closing
Reports are who’s record
Public
Reports can also serve as a means of Documenting what risks for FF ?
Exposure risk, injury and illness for firefighters
The following characteristics describe a carefully completed form l a c o
Legible, accurate, complete and objective
Result of a form report, may be generated as part of a project or analyst
Narrative reports
Narrative reports that are written in essay form topics may include
Staff reports, technical, detailed incident, resources allocated, business, mascara, strategic or work plans
The first step of repairing a narrative report it to
Determine the purpose of the Report
The writer then determine the format for the report types of narrative report including comments of J R Pr Des
Justifications, recommendations, progress, description
used to determine organizational decision making (P)
The policy
Detailed plan of action that is similar in closely Related to a policy
Procedure
At a emergency Scene the preferred method of communication is
Direct face-to-face voice communicationHowever effective communication on seeing usually requires radios
Ability of a system to work with and use the part orOr equipment on another system
Interoperability
4 Key objectives in the development of NIMS/ICS standards are
EF, IS,CAv,E
Provide enhance functionality with equipment and capabilities
improve spectrum efficiency
ensure competition among multiple vendors
allow Efficiency
Communication procedures must accomplished 2 objectives which are
Use clear texts that mean the same things to all emergency responders
Standardize system of transmitting periodic progress reports
The term clear text was meant to
Encourage the use of plain English and refrain from codes
5 c’s of a radio communication
con, cla, cap,conf,conc
Control, clarity, capability, confidence and conciseness
Internal employees, external beneficiaries and stock holders are often referred to as
Customers
Employees and members of the organization including emergency personnel administrative staff and officers or what kind of customers
Internal
Members of the general population within the service area whom are bBenefited from services are What kind of customers
External customers
And organization that simply wait for a customer to express their specific needs wants or desires is using what kind of approach
Passive approach
An Organization that takes initiative to seek out information on a regular basis from internal and external customers and stakeholders is using what kind of approach
Active approach
Populations are categorized into groups based on Ph So Ec
Physical, social or economical characteristics
Programs regarding protect the public using protection and prevention
Community risk reduction CRR
The primary focus of a fire in life safety presentation is to
Relay effective and appropriate information on risk reduction issues and strategies
In general standard operation procedures SOP are treated rules that?
Shall be Followed
Standard operating guidelines SOG’s are guidelines that
Should be Followed
Organizations may use the following message to ensure the policy and procedure are fully understood and that personnel comply with them
Distribute policy and procedures in written or electric format, post them and houses, verify that personnel have received the
A policy is a guide to Organizational what ?
decision making
What provides a consistent point of reference that helps all organizational members perform to meet there measurable standard
SOP
Public organizations and two types of budget which are
Capital budget-Projected Major purchases
Operation budgets- Reoccurring expense of the day today
Six major steps in the budget process include P P I M E R
Planning, preparing, implementing, monitoring, evaluating and revising
Budget planning for the next physical year may come from the following potential revenue sources
Projected taxes, expected grants, expected these, Bon sales and funds from other sources
Examples of Expose documents when individuals are significant exposed to?
Hazardous materials, smoke, chemical, biological, radiological and Nuclear materials
Medical records are kept on all employees for the duration of their employment plus
30 years
Company officers must record
All job related injuries or illnesses, exposures to hazardous materials, non-John related illnesses and trends that might indicate the abuse of sick leave
Records that I must be kept confidential Include
Personal files, individual training records and medical files
A Doctrine that hold an officer / individuals responsible Ethnically for actions they take or do not take
Acts or omissions
Only organizations “what”can be directly controlled and made a safe as possible
Facilities, stations and apparatuses
Who holds the ultimate responsibility to provide a safe workplace
Organizations management
Acute injury types include
Trauma, cuts and bruises, thermal stress, burns, asphyxiation and mental health
Chronic injury’s include
Exposures to carcinogens and PTSD
What is the most common cause of incident fatalities
Cardiac arrest
Emergency scene injuries or fatalities can be prevented by
Developing accurate scene size up and utilizing sound risk management practices
Company officers should comply and educate their personal regarding
Policies and procedures as well as maintain accountability of their personnel while on emergency scenes
Company officers must address what regarding scene safety?
Unsafe tasks and unsafe conditions to ensure scene safety
NIOSH stand for
National Institute for occupational safety and health
BLS stands for
Bureau of labor statistics
USFA stands for
US fire administration
Non-emergency casualties regarding FF on duty include
Any fatalities or injuries that occur while performing training, administrative duties, code enforcement. inspection, maintenance and non-incident related situation
Company officer should be able to recognize and know how to address unsafe conditions within facilities some may be
In adequate lighting, whether oily floors, slippery or icy walkways, lack of routine and prevention, blocked exits
At any time company officers may be asked to conduct a safety inspections on
Equipment, vehicles and facilities
The process of identifying analyzing the exposure to hazards,Select an appropriate techniques to handle exposures implementing chosen techniques and monitoring the results of those techniques
Risk management
Provide the company officer with Known risks in the community to which responders may be exposed
community risk management
Evaluating risks and hazards they can affect organizations and provide control measures to reduce the frequency,Severity and probably of a negative event
Organizational risk management
Assessing risk and hazard emergency responsers faceWhile performing operations including how to evaluate risk on the scene of an incident
Operational risk management
Administrative controls include regarding risk control MGMT ?
Sop/g, hsaf +well, Tr+Edu, Regand Stan
SOP/SOG, health safety and wellness programs, training and education, regulation and standards
Engineering controls include regarding RCM ?
Safety features incorporated into facilities equipment and apparatuses, mechanical ventilation lock out tag out programs
Personal protection include regarding RCM?
Personal protection equipment and tools equipment
Three E of safety model
Engineering, education and enforcement
The five distinct components of organizational risk management plan are risk Ide, Eva , EPri CTech , MAnMon
Risk identification, risk evaluation, establishing the priorities for action, risk control techniques and risk management Monitoring
Five step process that maintains a continuous loop in order to evaluate the most current risk
Sa, HazA,HazC,Dpoint, Eval
Situational awareness, hazard assessment,Hazard control, decision point and evaluation
Risk factors for firefighters mental illness are
Sleep deprivation, witness traumatic events, loss of close friendships, knowing others who have died by suicide, heavy alcohol or drug use, major physical illness or injury and isolation or lack of social support