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4. Advanced MS Powerpoint > AFMSPP > Flashcards

AFMSPP Flashcards

1
Q

What is the importance of creating a presentation?

A

Creating a presentation is important for effectively communicating information to an audience.

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2
Q

How can you add, modify, and save a PowerPoint presentation?

A

You can add, modify, and save a PowerPoint presentation through the File menu options.

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3
Q

How can you add graphics to your presentation?

A

Graphics can be added using the Insert tab, selecting Pictures or Clip Art.

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4
Q

What is slide transition?

A

Slide transition refers to the visual effects that occur when moving from one slide to another.

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5
Q

Define a template in PowerPoint.

A

A template is a design or pattern of a slide or group of slides containing layouts, theme colors, fonts, effects, and background styles.

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6
Q

What can be customized in PowerPoint templates?

A

Layouts, theme colors, theme fonts, theme effects, and background styles can be customized.

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7
Q

What is a theme in PowerPoint?

A

A theme is a set of formatting styles that includes backgrounds, fonts, lines, and fill effects for a professional-looking presentation.

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8
Q

What steps are involved in creating a presentation using a template?

A
  1. Click File menu > New. 2. Select Sample templates. 3. Choose a template design and click Create.
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9
Q

What is a photo album in PowerPoint?

A

A photo album is a PowerPoint presentation specifically designed for displaying photographs.

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10
Q

How do you create a photo album in PowerPoint?

A
  1. Click Insert tab > Photo Album > New Photo Album. 2. Select pictures to add. 3. Arrange and format as needed.
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11
Q

What is the Slide Master?

A

The Slide Master is a feature that allows you to modify the formatting of all slides in a presentation.

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12
Q

How can you open the Slide Master?

A

Open the Slide Master by clicking on View tab > Slide Master from the Master Views group.

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13
Q

What changes can be made in the Slide Master?

A

You can change font name, color, size, style, bullet formatting, background, and add headers/footers.

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14
Q

What is the purpose of the Notes Master?

A

The Notes Master allows you to format speaker notes for each slide, which are not visible to the audience.

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15
Q

True or False: Changes made in the Slide Master will appear on each slide of the presentation.

A

True

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16
Q

Fill in the blank: An Installed Theme includes formatting styles such as _______.

A

[backgrounds, fonts, lines, fill effects]

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17
Q

What is the process to close the Master View in PowerPoint?

A

Select Slide Master tab > Close group > Close Master View option.

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18
Q

What option allows you to make changes in Notes Master?

A

Notes Master option in the Presentation Views group of the View tab

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19
Q

What will not appear on the Notes Master?

A

Headers or footers added

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20
Q

What are handouts in a presentation?

A

Printed materials given to the audience during the presentation

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21
Q

What can you change in the Handout Master slide?

A

Repositioning and resizing headers and footers

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22
Q

What does animation refer to in a presentation?

A

Special effects added to objects and text to capture viewer’s attention

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23
Q

What is custom animation?

A

It gives animated effects to different objects within a slide

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24
Q

Fill in the blank: To animate an object in a slide, you must select the object and click on the _______.

A

Animations tab

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25
Q

What are the four animation options available?

A
  • Entrance
  • Emphasis
  • Exit
  • Motion Paths
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26
Q

How can you specify the start time of an animation?

A

Select an option from the Start drop-down list in the Timing group

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27
Q

True or False: You can remove an animation by selecting it and clicking the Remove button.

A

True

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28
Q

What are the steps to insert a chart in MS PowerPoint 2010?

A
  1. Click on the Insert tab
  2. Select Chart option
  3. Choose a category and type, then click OK
29
Q

What appears along with the chart when it is inserted?

A

A data sheet containing default data and values

30
Q

Fill in the blank: To change the chart type, right-click on the chart and select _______.

A

Change Chart Type

31
Q

What are the steps to insert a table in a presentation?

A
  1. Click on the Insert tab
  2. Select the Table dropdown list
  3. Click on Insert Table and specify rows and columns
32
Q

What new tabs appear in the Ribbon when a table is clicked?

A

Design and Layout under Table Tools

33
Q

What does the Table Styles option do?

A

Creates tables with a particular style and color scheme

34
Q

What does the Pen Weight option control?

A

The thickness of the lines forming the table borders

35
Q

What does the Layout tab allow you to do with a table?

A

Displays or hides gridlines, deletes rows and columns, and adjusts cell dimensions

36
Q

What does the Distribute Rows option do?

A

Adjusts all the rows in the current selection to the same row height

37
Q

What can you modify in the Animation Pane?

A

The order of appearance of animations during the slide show

38
Q

Fill in the blank: To modify the effect options for an object, you must right-click on the object and select _______.

A

Effect Options

39
Q

What happens when you select the On Click option in animation timing?

A

The animation starts only on clicking the slide

40
Q

What can you do if you want to see the effects of animations?

A

Click on Play in the Animation Pane

41
Q

What does Text Direction change in a cell?

A

The orientation of the table text

Text Direction can be set to center, left, right, top, middle, or bottom.

42
Q

What do Cell Margins adjust?

A

The margins of cells based on specified measurements

43
Q

What does Table Size adjust?

A

The height and width of the table

44
Q

What does ‘Bring Forward’ do in PowerPoint?

A

Brings the selected object to the front

45
Q

What is the function of ‘Send Backward’ in PowerPoint?

A

Sends the selected object to the back

46
Q

What is the Selection Pane used for?

A

Changes the order and visibility of the selected object

47
Q

What is the purpose of creating hyperlinks?

A

To create a link to a slide, a web page, an email, or any other program

48
Q

What is the first step to create a hyperlink in PowerPoint?

A

Select the word or sentence which is to be made a hyperlink

49
Q

What happens when a website address is typed in the hyperlink dialog?

A

PowerPoint changes it automatically to a blue color and underlines it

50
Q

What is the purpose of the Address box in the Insert Hyperlink dialog?

A

To enter the address of the website to which a hyperlink is to be created

51
Q

What does the Remove Hyperlink option do?

A

Changes the hyperlink back to regular text

52
Q

What are the steps to reuse slides from an existing presentation?

A
  1. Click on Home tab and select New Slide drop-down
  2. Click on Reuse Slides option
  3. Browse to select the source presentation
  4. Click on the slide you wish to reuse
53
Q

What is Animation in the context of PowerPoint?

A

Special effects added to the objects and text in a presentation

54
Q

What are Handouts?

A

The material given to the audience during a presentation

55
Q

What does Notes Page View display?

A

The speaker notes for each slide

56
Q

What is a Photo Album in PowerPoint?

A

A newly created PowerPoint presentation containing photographs

57
Q

What is a Slide Master?

A

The template slide on which common text, logo, fonts, header, and footer can be put up

58
Q

What is a Template in PowerPoint?

A

An option that provides ideas for the presentation through suggested content and layout

59
Q

What is the difference between a Template and a Theme?

A

Template provides suggested content and layout; Theme has pre-designed colors and graphics

60
Q

What are Charts used for in a presentation?

A

To display or analyze data in a pictorial format

61
Q

What forms a table in PowerPoint?

A

Data represented in the form of rows and columns

62
Q

True or False: You cannot reuse slides from another presentation.

A

False

63
Q

True or False: Hyperlinks create a link to another file or a website.

A

True

64
Q

True or False: You can animate objects on a slide using Slide Master.

A

False

65
Q

What does Notes Master help with?

A

Advancing your slide using a mouse click or automatically after an interval

66
Q

What is the function of the Reuse Slides task pane?

A

Allows slides to be picked from another presentation

67
Q

What do you understand by Slide Master in MS PowerPoint?

A

A template slide that controls the overall look of the presentation

68
Q

What is the importance of reusing slides in PowerPoint?

A

Saves time and maintains consistency across presentations

69
Q

What is a difference between Slide Transition and Slide Animation?

A

Slide Transition refers to how one slide moves to the next; Slide Animation refers to effects added to objects within a slide

4. Advanced MS Powerpoint (1 decks)

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