AFMSPP Flashcards
What is the importance of creating a presentation?
Creating a presentation is important for effectively communicating information to an audience.
How can you add, modify, and save a PowerPoint presentation?
You can add, modify, and save a PowerPoint presentation through the File menu options.
How can you add graphics to your presentation?
Graphics can be added using the Insert tab, selecting Pictures or Clip Art.
What is slide transition?
Slide transition refers to the visual effects that occur when moving from one slide to another.
Define a template in PowerPoint.
A template is a design or pattern of a slide or group of slides containing layouts, theme colors, fonts, effects, and background styles.
What can be customized in PowerPoint templates?
Layouts, theme colors, theme fonts, theme effects, and background styles can be customized.
What is a theme in PowerPoint?
A theme is a set of formatting styles that includes backgrounds, fonts, lines, and fill effects for a professional-looking presentation.
What steps are involved in creating a presentation using a template?
- Click File menu > New. 2. Select Sample templates. 3. Choose a template design and click Create.
What is a photo album in PowerPoint?
A photo album is a PowerPoint presentation specifically designed for displaying photographs.
How do you create a photo album in PowerPoint?
- Click Insert tab > Photo Album > New Photo Album. 2. Select pictures to add. 3. Arrange and format as needed.
What is the Slide Master?
The Slide Master is a feature that allows you to modify the formatting of all slides in a presentation.
How can you open the Slide Master?
Open the Slide Master by clicking on View tab > Slide Master from the Master Views group.
What changes can be made in the Slide Master?
You can change font name, color, size, style, bullet formatting, background, and add headers/footers.
What is the purpose of the Notes Master?
The Notes Master allows you to format speaker notes for each slide, which are not visible to the audience.
True or False: Changes made in the Slide Master will appear on each slide of the presentation.
True
Fill in the blank: An Installed Theme includes formatting styles such as _______.
[backgrounds, fonts, lines, fill effects]
What is the process to close the Master View in PowerPoint?
Select Slide Master tab > Close group > Close Master View option.
What option allows you to make changes in Notes Master?
Notes Master option in the Presentation Views group of the View tab
What will not appear on the Notes Master?
Headers or footers added
What are handouts in a presentation?
Printed materials given to the audience during the presentation
What can you change in the Handout Master slide?
Repositioning and resizing headers and footers
What does animation refer to in a presentation?
Special effects added to objects and text to capture viewer’s attention
What is custom animation?
It gives animated effects to different objects within a slide
Fill in the blank: To animate an object in a slide, you must select the object and click on the _______.
Animations tab
What are the four animation options available?
- Entrance
- Emphasis
- Exit
- Motion Paths
How can you specify the start time of an animation?
Select an option from the Start drop-down list in the Timing group
True or False: You can remove an animation by selecting it and clicking the Remove button.
True
What are the steps to insert a chart in MS PowerPoint 2010?
- Click on the Insert tab
- Select Chart option
- Choose a category and type, then click OK
What appears along with the chart when it is inserted?
A data sheet containing default data and values
Fill in the blank: To change the chart type, right-click on the chart and select _______.
Change Chart Type
What are the steps to insert a table in a presentation?
- Click on the Insert tab
- Select the Table dropdown list
- Click on Insert Table and specify rows and columns
What new tabs appear in the Ribbon when a table is clicked?
Design and Layout under Table Tools
What does the Table Styles option do?
Creates tables with a particular style and color scheme
What does the Pen Weight option control?
The thickness of the lines forming the table borders
What does the Layout tab allow you to do with a table?
Displays or hides gridlines, deletes rows and columns, and adjusts cell dimensions
What does the Distribute Rows option do?
Adjusts all the rows in the current selection to the same row height
What can you modify in the Animation Pane?
The order of appearance of animations during the slide show
Fill in the blank: To modify the effect options for an object, you must right-click on the object and select _______.
Effect Options
What happens when you select the On Click option in animation timing?
The animation starts only on clicking the slide
What can you do if you want to see the effects of animations?
Click on Play in the Animation Pane
What does Text Direction change in a cell?
The orientation of the table text
Text Direction can be set to center, left, right, top, middle, or bottom.
What do Cell Margins adjust?
The margins of cells based on specified measurements
What does Table Size adjust?
The height and width of the table
What does ‘Bring Forward’ do in PowerPoint?
Brings the selected object to the front
What is the function of ‘Send Backward’ in PowerPoint?
Sends the selected object to the back
What is the Selection Pane used for?
Changes the order and visibility of the selected object
What is the purpose of creating hyperlinks?
To create a link to a slide, a web page, an email, or any other program
What is the first step to create a hyperlink in PowerPoint?
Select the word or sentence which is to be made a hyperlink
What happens when a website address is typed in the hyperlink dialog?
PowerPoint changes it automatically to a blue color and underlines it
What is the purpose of the Address box in the Insert Hyperlink dialog?
To enter the address of the website to which a hyperlink is to be created
What does the Remove Hyperlink option do?
Changes the hyperlink back to regular text
What are the steps to reuse slides from an existing presentation?
- Click on Home tab and select New Slide drop-down
- Click on Reuse Slides option
- Browse to select the source presentation
- Click on the slide you wish to reuse
What is Animation in the context of PowerPoint?
Special effects added to the objects and text in a presentation
What are Handouts?
The material given to the audience during a presentation
What does Notes Page View display?
The speaker notes for each slide
What is a Photo Album in PowerPoint?
A newly created PowerPoint presentation containing photographs
What is a Slide Master?
The template slide on which common text, logo, fonts, header, and footer can be put up
What is a Template in PowerPoint?
An option that provides ideas for the presentation through suggested content and layout
What is the difference between a Template and a Theme?
Template provides suggested content and layout; Theme has pre-designed colors and graphics
What are Charts used for in a presentation?
To display or analyze data in a pictorial format
What forms a table in PowerPoint?
Data represented in the form of rows and columns
True or False: You cannot reuse slides from another presentation.
False
True or False: Hyperlinks create a link to another file or a website.
True
True or False: You can animate objects on a slide using Slide Master.
False
What does Notes Master help with?
Advancing your slide using a mouse click or automatically after an interval
What is the function of the Reuse Slides task pane?
Allows slides to be picked from another presentation
What do you understand by Slide Master in MS PowerPoint?
A template slide that controls the overall look of the presentation
What is the importance of reusing slides in PowerPoint?
Saves time and maintains consistency across presentations
What is a difference between Slide Transition and Slide Animation?
Slide Transition refers to how one slide moves to the next; Slide Animation refers to effects added to objects within a slide
