Administrative Orders Flashcards
Whose responsibility is to maintain standards of employee conduct in accordance with the Personnel Rules of Metropolitan Dade County, and any stated rules of a department?
all supervisors
Who should review policies and rules with employees on a continuing basis?
supervisors
Supervisors should be thoroughly familiar with ______ _____ and ______ and with ______ _______ articles concerning performance and disciplinary actions.
personnel rules; procedures; labor contract
What will receive firm support, and can be expected to be upheld?
fair and reasonable discipline
It can be expected to be upheld.
What must management do when disciplinary actions are challenged?
Is required to justify its actions.
Discipline which is not supported by facts, or imposed arbitrarily, is…
unacceptable and must be avoided.
Any employee may be reprimanded, suspended, reduced in grade or dismissed by the ____________ for any good and sufficient reason which will promote the efficiency of the County service.
head of the department
What are some examples of good and sufficient reasons which will promote the efficiency of the County service that any employee may be reprimanded, suspended, reduced in grade or dismissed by the head of his department?
Negligence, dishonesty, insubordination, or conduct unbecoming a public employee
Who are considered regular part-time employees?
Those who have worked (20) hours or more per week for at least (6) months continuously.
Whose responsibility is to counsel employees when necessary to improve performance and attempt to avoid the need for disciplinary measures?
the appropriate supervisor
When should supervisors attempt a friendly, informal counseling, in order to provide a satisfactory remedy?
When the supervisor recognizes employee situations which could evolve into disciplinary cases.
What type of counseling is not recorded on the personnel record summary?
informal counseling
What shall be done when an employee fails to respond to informal counseling?
formal counseling should be conducted by the supervisor
What should be discussed in the formal counseling session?
The applicable standards and policies.
Actions which may be expected if performance does not improve should be explained, and a ________ _____ ______ for correction and review should be set.
reasonable time period
What should be prepared in triplicate during a formal counseling?
a narrative description of the counseling
What is not considered to be disciplinary action?
Neither formal or informal counseling
What should be viewed as preventive efforts to improve performance and thereby avoid the necessity of discipline?
formal and informal counseling
What is appropriate if an employee has not responded to counseling and it is evident that the employee displays continued unacceptable behavior?
disciplinary action
What type of counseling requires the supervisor to record and convey to the employee the type of conduct required, the deviations that are the cause of the counseling session, what you expect of the employee and a timetable where appropriate?
formal counseling
A record of counseling form shall be removed from an employee’s file after ___ years of good performance during which the employee have not been the subject of disciplinary action or further formal counseling.
2
What should the employee receive if they commit a sufficiently serious offense?
immediate discipline
Disciplinary action must be supported by:
complete and accurate investigation.
No discipline should be recommended without review of the:
personnel record summary
What may be observable when reviewing the personnel record summary form and should be considered?
a pattern of behavior
What shall the employee be scheduled for as soon as the completion of an investigation and preparation of the DAR?
A private disciplinary session at which they have the right to the presence of a labor organization or other representative.
What should be done at the closing of the interview of a DAR?
Ask employee to sign DAR and given a copy.
What if the employee for any reason refuses to sign the DAR?
Supervisor should write “Employee refuses to sign” and supervisor signs/date and a witness signature should be obtained.
What should the employee have the right to if the recommended disciplinary action calls for dismissal?
Given the opportunity to respond orally to the charges before departmental official charged with final authority to take dismissal action.
What rule applies when a resignation is accepted in lieu of dismissal and the employee must have been told that he/she will be terminated in the absence of the resignation?
Resignation held for 24 hours - become final unless retracted during the 24 hour period.
It is the policy of Metropolitan Dade County to conduct annual performance evaluations of employees below the level of __________ ___________.
Division Director
What will assist in identifying and recognizing employees who demonstrate superior performance?
performance evaluations
No eligible employee may receive a merit increase, nor have his merit increase deferred, unless the employee has received a __________ __________.
performance evaluation
