Administrative Orders Flashcards
AO #4 Drug and Alcohol
Chief Officers, Division Heads, and/or their relief, who make the determination of whether reasonable suspicion exists to require an employee to undergo alcohol and drug related testing, shall receive a minimum of ____ hours training on alcohol and substance abuse.
8
AO#4 DRUG AND ALCOHOL
All initial (drug or alcohol) tests will be at ______
Occupational Medicine Associates
AO #4 DRUG AND ALCOHOL
There is a ______ policy for a positive test of illegal substances prior to employment and/or during the twelve-month probationary period.
zero tolerance/no rehab/immediate dismissal
AO#4 DRUG AND ALCOHOL
When the Division Head, Chief Officer, or designee has been notified of a potential problem, he/she shall attempt to contact their ______ or designee and a ______.
immediate supervisor, representative from the employee’s bargaining unit.
AO#4 DRUG AND ALCOHOL
Reasonable suspicion must be based on mutual concurrence of an immediate supervisor, witnesses and/or the Chief Officer and based on _________.
observed physical and/or mental signs and behaviors, speech, or body odors of the employee.
AO#4 DRUG AND ALCOHOL
Breath alcohol test timing after recognition is critically important, therefore, the employee should be promptly transported to the testing site, preferably within ___ minutes.
30
AO#4 DRUG AND ALCOHOL
Because of the nature of our work, an employee will be removed from duty immediately when they test positive for alcohol between what?
If an employee tests positive for alcohol over .00, but .less than .04.
To return to duty, the employee shall, after at least 24 hours have elapsed from the initial breathalyzer test, retest at the employee’s expense
AO#4 DRUG AND ALCOHOL
No employee who tested .04 or greater on a breathalyzer test or who tested positive for one of the five controlled substances shall be permitted to return to work until he/she has:
- __
- __
- __
- Been evaluated by a qualified substance abuse professional from a list of names provided by the Department/City.
- Complied with the recommended rehabilitation program.
- A negative result on a return to duty alcohol and/or drug test.
AO#4 DRUG AND ALCOHOL
The initial test shall use an immunoassay which meets the requirements of what agency?
Food and Drug Administration
AO#4 DRUG AND ALCOHOL
The following initial cutoff levels shall be used when screening specimens to determine whether they are negative for these five drugs or classes of drugs: INITIAL TESTING
Marijuana metabolites 100 ng/ml
Cocaine metabolites 300 ng/ml
Opiate metabolites 300 ng/ml
(1) 25 ng/ml
Phencyclidine 1,000 ng/ml
Amphetamines
AO#4 DRUG AND ALCOHOL
The following initial cutoff levels shall be used when screening specimens to determine whether they are negative for these drugs or classes of drugs: CONFIRMATORY TESTING
Marijuana metabolites (1) 15 ng/ml Cocaine metabolites (2) 150 ng/ml Opiates Morphine 300 ng/ml Codeine 300 ng/ml Phencyclidine 25 ng/ml Amphetamines 500 ng/ml Methamphetamine 500 ng/ml
AO#4 DRUG AND ALCOHOL
Employees who complete a rehabilitation program may be re-tested randomly how often?
For how long?
once every quarter,
24 months
AO#4 DRUGS AND ALCOHOL
When will the employee’s personnel file be purged of any reference to his/her drug or alcohol problem.
Once treatment and any follow-up care is completed and 5 years have passed since the employee entered the program
AO#4 DRUG AND ALCOHOL
What is the presumption if the employee should refuse to take an alcohol test?
that they have a .04 higher alcohol concentration
AO#4 DRUG AND ALCOLHOL
What is the minimum levels of discipline for an employee who refuses to take a drug or alcohol test? (3)
- Immediate unpaid release from duty. (See Transportation).
- REHABILITATION PROGRAM
3, On return to duty the employee will also be given a pre-disciplinary hearing on failure to submit to testing.
AO#4 DRUG AND ALCOHOL
Concerning the drug and alcohol policy, records shall be maintained for a minimum of five (5) years?
- Records of alcohol test results indicating an alcohol concentration of .02 or greater.
- Records of verified positive drug test results.
- Documentation’s of refusal to take required alcohol and/or drug tests.
- Calibration documentation
- Evaluations and referrals
AO#4 DRUG AND ALCOHOL
Records of negative and canceled drug test results and alcohol test results with a concentration of less than .02 shall be maintained for how long?
a minimum of 1 year.
AO#4 DRUG AND ALCOHOL
Records related to the drug and alcohol collection process and training shall be maintained for how long? .
a minimum of 2 years
AO#10 Two person companies–Fire fighting
Dispatch is not to dispatch a company with only ______ on board to any fire incident alone.
two persons.
Two-person companies can still be dispatched (and should when closest to an incident), but another company is to accompany them if it is a fire response.
AO#12 Employee Sensitivity
No employee is to initiate or engage in comments or activities that may or will insult or discriminate against another employee because of _____, ___,_______.
race, sex, sexual orientation or preference
AO#14 Procedures at crime scenes
Spokane Fire Department will use a_____ to cover victims. Additionally, all personnel are directed to _____when leaving the fatality/crime scene.
disposable burn sheet
inspect the soles of turnout boots
AO#15 Dispatch Drafting Procedures
All relief at Dispatch will come from where?
Firefighter/Dispatcher promotion list and the relief Dispatch Pool
AO#15 Dispatch Drafting Procedures
To equalize the draft hours, drafting will be done and recorded in ___ hour shifts.
twelve (12)
AO#15 Dispatch Drafting Procedures
After other options are exhaust, how long can someone in dispatch be drafted for?
Thirty six (36) hours
AO#18 Duty Relief
What are the references concerning the Duty Relief policy?
City of Spokane Human Resources Policies as well as Local 29 Collective Bargaining Agreements
AO#18 Duty Relief
What is emergency leave?
an unexpected serious occurrence or situation urgently requiring prompt action and the presence of the member.
AO#18 Duty relief
Emergency Leave falls into what two categories?
- Medical - Applies to immediate family
• Accident involving injury
• Hospitalization
• Unknown medical problem - Non Medical
• Member’s primary residence only
AO#18 Duty relief
As pertains to the Local 29 Collective Bargaining Agreement and the duty relief policy what is Immediate Family ?
Relatives of the Member and the Member’s spouse to include: Children, mother, father, step parents, brother, sister, grandparents, grandchildren, more distant blood relatives who have lived as a member of the employees immediate household for a period of six weeks or more, or any individual who, in place of parents, assumed full responsibility for rearing the member or the member’s spouse.
AO#18 DUTY RELIEF
If there are questions of the type of leave that applies to the situation,
the employee may be released and the type of leave worked out at a later date.
AO#18 DUTY RELIEF
For a situation that the member feels is an emergency but does not meet the criteria as defined above, the member may be given the time off under the definition and conditions of ___
Administrative Leave
AO#18 DUTY RELIEF
If the member feels his/her situation is unique and should be considered as “Emergency Leave”, what can they do?
they can appeal to the designated representatives from the Labor/Management Team for review.
AO#18 DUTY RELIEF
What is the procedure for requesting Emergency Leave while on-duty ?
Contact the Response Chief through Dispatch and notify the Response Chief of the emergency.
AO#18 DUTY RELIEF
What is the procedure for requesting Emergency Leave if the emergency occurs within 24 hours of the start of a shift the member is scheduled to work?
Unless circumstances prevent it, the member will contact the Response Chief through Dispatch and notify the Response Chief of the emergency and the possibility that it might not be resolved prior to the start of the shift.
AO#18 DUTY RELIEF
What is the number of Emergency Leave days/shifts per calendar year for LEOFF I AND II?
LEOFF I – one day/shift. Unused leave is not cumulative from year to year.
LEOFF II – one day/shift of Sick Leave may be used per occurrence.
AO#18 DUTY RELIEF
For other emergencies or perceived emergencies not defined above The employee may use any of the following options.
- Trade time
- Unpaid Leave (deduct)
- Administrative Leave
- Family Leave
AO#18 DUTY RELIEF
Administrative Leave
may be granted for situations that are not planned or scheduled and do not meet the definition of “Emergency” or fit into the “Emergency Leave Criteria”, but are considered an emergency by the member.
AO#18 DUTY RELIEF
How will a member work back Administrative Leave?
The member will work back the time as a mutually agreeable shift within 365 days of when the day was taken.
AO#18 DUTY RELIEF
Failure to work the shift by the deadlines identified will result in what?
the member being scheduled to work a specific shift. If they do not work the designated shift, they will be given a deduct at time and one half rate.
AO#18 DUTY RELIEF
What is the procedure for requesting Administrative Leave ?
Same as requesting emergency leave. Contact Response Chief
AO#18 DUTY RELIEF
Family Leave allows
up to twelve weeks of unpaid leave during any 12-month period
- upon the birth or adoption of a child
- to care for the employee’s spouse, son, daughter, or parent, if that family member has a serious health condition.
AO#18 DUTY RELIEF
Can employees use leave to care for children under the age of 18?
YES.
Employees may use accrued leave (vacation, etc.) to care for minor children, under the age of 18, that require treatment or supervision. Additionally, LEOFF II members may use accrued Sick Leave in addition to other leaves available to them.
AO#18 DUTY RELIEF
What are the 3 Limits on Leave when concerning care of children under the age of 18
- Sick leave must be previously accrued,
- The leave must be used to care for the employee’s child under the age of 18, and
- The child must have a health condition that requires treatment or supervision.
AO#18 DUTY RELIEF
What is the procedure for requesting Family Leave (Care for Minor Children) while on-duty ?
Contact the Response Chief through Dispatch and notify the Response Chief of the situation.
AO#18 DUTY RELIEF
What is the procedure for requesting Family Leave (Care for Minor Children) prior to the start of a shift the member is scheduled to work (includes trade times on and debit days)
The member will contact the Human Resources Officer or Deputy Fire Chief and request approval for Family Leave.
AO#18 DUTY RELIEF
How many shifts does LEOFF II members get for paternity leave?
A LEOFF II member may use four (4) shifts (per occurrence) from his SICK LEAVE for Paternity Leave, which includes adoption
AO#18 DUTY RELIEF
What happens if the member is on duty when the birth begins? (concerning paternity leave)
the member will use “Family Leave - Other” for that on-duty shift and the member will still be entitled to four (4) shifts of Paternity Leave
AO#18 DUTY RELIEF
How can Paternity Leave be taken? and how long do you have to use it?
- Paternity Leave may or may not be taken consecutively.
* Paternity Leave must be used over a 120 day period beginning at the time of birth.
AO#18 DUTY RELIEF
What is the procedure for advance request for Paternity Leave ?
The member will contact the Human Resources Officer or Deputy Fire Chief and request approval for Paternity Leave.
AO#18 DUTY RELIEF
What is the procedure for requesting Paternity Leave (Family Leave – Other) while on-duty?
Contact the Response Chief through Dispatch and notify the Response Chief of the situation.
AO#18 DUTY RELIEF
How does the Spokane Fire Department see pregnancy?
The Spokane Fire Department recognizes pregnancy as a temporary disability and is subject to the same restrictions and benefits afforded any other disability.
AO#18 DUTY RELIEF
When an employee is pregnant, who makes the decision whether to keep working or not?
Employee
However, The Department has the right to request a certification from a medical doctor regarding the employee’s ability or inability to perform her required duties.
AO#18 DUTY RELIEF
In the event of a death occurring in the employees immediate family (see definition above), the employee shall be granted time off without loss of pay provided that ____
the employee attends the funeral or is required to help make funeral arrangements
AO#18 DUTY RELIEF
How much time off does the employee get when a death occurs in their immediate family?
- Employees on 24-hour shift: Two shifts off.
* Employees on days: Up to forty hours in day increments, consecutively or non- consecutively.
AO#18 DUTY RELIEF
How much time off does the employee (24 hr shift) get when a death occurs in their spouse’s immediate family?
• Employees on 24-hour shift: One shift off.*
* One additional shift for a total of two shifts off may be granted:
1. If travel is 250 miles or more or
2. If the employee is helping make the funeral arrangements.
AO#18 DUTY RELIEF
How much time off does the employee that works days get when a death occurs in their spouse’s immediate family?
• Employees on days: Up to twenty-four hours in day increments, consecutively or non-consecutively.*
* An additional sixteen hours may be granted:
1. If travel is 250 miles or more or
2. If the employee is helping make the funeral arrangements.
AO#18 DUTY RELIEF
Per Military leave, what is the federal fiscal year?
10-1 through 9-30
AO#18 DUTY RELIEF
Employees required to serve a military obligation (not to exceed _______ per federal fiscal year 10-1 through 9-30) must supply Fire Administration with the necessary orders.
seventeen days
AO#18 DUTY RELIEF
Each day at approximately ____ the employee will need to check with the ______ as to whether he/she will be needed the following day for jury selection.
1700 hours
County Clerks office
AO#18 DUTY RELIEF
Employees working 24-hour shifts who are required to appear for jury selection or jury duty on a day immediately following a day the employee works, shall be excused _____
from the last twelve hours of that shift.
AO#18 DUTY RELIEF
What happens if jury duty or selection runs from Friday to Monday?
the employee will be excused the last twelve hours of any Sunday or holiday
Works the remainder of Friday shift if scheduled to work
Works Saturday shift if scheduled
AO#18 DUTY RELIEF
If sequestered for jury duty, what happens?
the employee will be excused of all duty
AO#18 DUTY RELIEF
When an employee must make a court appearance when off duty, time shall be compensated how?
at time and one half the employee’s hourly wage, with a minimum of three (3) hours.
AO#18 DUTY RELIEF
Concerning Leave sharing, who may donate to, or receive from other members in the bargaining unit, the leave sharing benefits.
Only employees within the bargaining unit
AO#18 DUTY RELIEF
What is the process for Leave donation?
Employees wishing to donate leave shall send the Donation of Vacation Time/Sick Leave form to the City Human Resources Department for processing.
AO#18 DUTY RELIEF
Concerning the eligibility requirement for Leave sharing,
- A LEOFF II employee may receive leave if the employee suffers from a severe or extraordinary illness, non job related injury, or impairment which has caused or is likely to cause, the employee to go on leave without pay, or which may cause the employee to be terminated from City employment.
- must have exhausted his/her sick leave, vacation time, floating holidays, and compensatory time.
- shall receive no more than an equivalent number of shifts that would equal six months
• The employee must have completed Recruit School
.
• The employee must not be receiving Worker’s Compensation time-loss payments as a result of an on the job injury.
AO#18 DUTY RELIEF
What is the procedure for requesting shared Leave?
An employee wishing to receive shared leave shall submit a written request to the City Human Resources Director and attach a statement from his/her physician verifying the severe or extraordinary nature and expected duration of the condition
AO#18 DUTY RELIEF
Who is in the committee that decides whether an employee will receive leave through the Leave sharing program?
one person from City Human Resources, one person from the Fire Department, and one person provided by Local 29.
AO#21 STATEMENTS/AFFIDAVITS GIVEN BY EMPLOYEES
No statement or affidavit should be given without consulting with who?
your Response Chief, who will in-turn notify the Deputy Chief.
AO#22 MOBILE HOME FIRES
Who should be contacted after ANY mobile home fire? When should they be contacted?
Labor and Industries’ construction compliance division
They should be notified during regular office hours, not at the time of the incident.
AO#22 MOBILE HOME FIRES
Who is responsible for contacting L&I?
Dispatch
AO#22 MOBILE HOME FIRES
Why does L&I want to be contacted about mobile home fires?
to review any structural damage plus electrical or plumbing problems.
AO#24 DISCIPLINARY ACTION
________shall be followed for handling employee violations of rules.
City of Spokane, Human Resources Department, Bulletin HR-19
AO#24 DISCIPLINARY ACTION
Who receives Department counseling forms?
Oral admonishment/verbal warning:
1) Original to employee.
2) Copy to employee’s Fire Department personnel file.
AO#24 DISCIPLINARY ACTION
Who receives Department counseling forms?
Written, Suspension, Demotion, Discharge
1) Original to employee
2) Copy to:
1. Fire Department file
2. Human Resources Department
3. Civil Service
4. Local 29
AO#24 DISCIPLINARY ACTION
When can an employee request union representation be present ?
For other than the first level of discipline
AO#34 CITIZEN CPR
What is the goal of the Citizen CPR program?
To train 1 out of every 4 Spokane citizens in C.P.R. techniques and to increase the save rate among choking, non-breathing, and cardiac arrest patients.
AO#35 MULTI-PURPOSE ROOM SIGN UP
Who can use the multi-purpose room?
non profit, non religious groups only.
AO#36 PEER SUPPORT TEAM
THE FOLLOWING WILL AUTOMATICALLY ACTIVATE A PEER SUPPORT TEAM:
- Death or serious injury of a Firefighter which includes suicide.
- Firefighter responding to a call that involves a family member or close friend..
- Firefighter having a near death experience.
- An accident involving fire apparatus, causing serious injury or death to civilians or other responders.
- Multiple deaths in a single incident.
- Long term rescue operation which becomes a body recovery operation.
- Traumatic injury or death of a child, to include S.I.D.S., cases of possible child abuse or any unusual circumstances.
- Witnessing a grieving family that you identify with.
- Being in the position where you must inform someone of someone’s unexpected death.
- Criticism from the news media.
- Highly hazardous operations.
- Body part recovery.
- Major disasters.
- Traumatic occurrence.
- Any situation where a member of the Spokane Fire Department feels a Peer Support Team is needed.
AO#36 PEER SUPPORT TEAM
The Peer Support Personnel are required to contact Linda Ott or Roberta Smith within _____ hours after their contact with the Crew.
eight
AO#39 PARKING OF FIRE DEPARTMENT VEHICLES
Can an employee clean his/her car inside a station?
Yes, after 1700hrs
AO#42 LESSONS LEARNED
What is the format of the Lessons Learned form?
It is a single piece of paper that has the lessons learned on one side and an area for diagramming on the reverse side
AO#42 LESSONS LEARNED
As a minimum, a Lessons Learned from is to be completed under the following conditions:
- Any multiple alarm fire or EMS (responsibility of the R/BC)
- Any unusual fire or medical incident.
- Any injury to department personnel.
- Any Hazardous Material Incident requiring Haz Mat team operations.
- Any Accident involving F.D. apparatus or equipment.
- Additionally, a Lesson Learned form should be completed any time or place where we have learned something that would be helpful for our peers to know.
AO#42 LESSONS LEARNED
Lessons Learned form is to be submitted through your regular channels to the ____ Division
Training
AO#45 ADMINISTRATIVE ASSIGNMENT
When placed on Administrative Assignment during a departmental investigation, an employee will
- Not lose any pay or benefits.
- Be reassigned to a work shift of Monday through Friday from 0730 hours until 1630 hours.
- Be issued a pager. If the employee intends to leave the area covered by the pager, they are to leave a telephone number where they can be reached.
- Not come to, or be in, any Fire Department facility other than the Administrative Offices without specific authorization to do so from Fire Administration.
- Be briefed on the progress of the investigation when possible.
- Be informed of the outcome of the investigation in as timely a period as possible.
AO#47 STATION POWER LOSS PROCEDURE
The UPS (uninterruptible power supply) provides temp power to what?
phones, speakers, and dispatching printers.
AO#47 STATION POWER LOSS PROCEDURE
What warns employees of station power loss?
a steady warning tone emitted over the station speakers by the UPS
AO#47 STATION POWER LOSS PROCEDURE
Procedure to follow upon loss of station power:
- Flip the UPS warning tone switch to the opposite position to silence the tone.
- Get a portable radio to monitor during the power outage.
- Release the appropriate apparatus door(s) from the door opening mechanism to allow manual operation.
- Notify Dispatch that the power has failed and the station is monitoring the portable radio.
- Confirm that the U S West outside phone installed in the Captain’s room is functional and that the ringer volume is turned up.
AO#47 STATION POWER LOSS PROCEDURE
Procedure to follow when power is restored:
- Flip the switch back to the original position to silence the warning tone.
- Verify that all equipment (phones, speakers, computer, printers) is working.
- Replace portable radio in appropriate apparatus charger.
- Return apparatus door(s) to mechanical operation.
- Notify Dispatch that primary power is back on.
AO#48 DEPARTMENT MEDICAL EXAMS
LEOFF I physicals are under the control of the who?
Spokane Firefighters Pension Board and paid for in accordance with the Spokane Firefighters Pension Board’s rules and procedures
AO#48 DEPARTMENT MEDICAL EXAMS
Who is the LEOFF II physical program monitored by?
Spokane Fire Department’s Human Resources Officer and OMA
AO#48 DEPARTMENT MEDICAL EXAMS
Concerning LEOFF II employees, when not using OMA for the medical exam, what will the city pay for?
the city will only pay for the procedures and tests included on the list to a maximum of ten percent over the rate negotiated with the approved departmental agency
AO#48 DEPARTMENT MEDICAL EXAMS
LEOFF I EXAMINATION FREQUENCY
Determined by the Pension Board
Ages 36 to 50 - Physical examination once every other year
Age 50 and above - Physical every year
AO#48 DEPARTMENT MEDICAL EXAMS
LEOFF II- EXAMINATION FREQUENCY
Based on NFPA 1582 recommendations
Ages 29 and under - Physical exam every 3 years
Ages 30 to 39 - Physical exam every other year
Ages 40 and above - Physical exam every year
AO#4 DRUG AND ALCOLOH
What is the presumption if the employee should refuse to take a drug test or to provide urine within 2 hours?
that the employee would test positive for one of the five controlled substances
