ADMINISTRATIVE DUTIES Flashcards
Flash TGS
When does basic phase begin?
after completion of a yard period
COMNAVSURFORINST 6000.1
Shipboard Medical Procedures Manual
OPNAVNOTE 5215
Consolidated List of Effective Instructions
COMNAVSURFORINST 6000.2 Series
Medical Readiness Inspection Program
ATGPACINST 3502.1 Series
Afloat Training Group Pacific (ATGPAC) Users Guide
Periodicity for these duties
(a) Potable water halogen residuals while underway or in non U.S. controlled ports.
(b) Sick Call Log, daily to the CO for endorsement
(c) Situational examinations
(d) Routine examinations
(e) Immunizations
(f) Health record maintenance
(g) Inspection of cooks and food service attendants
(h) Walk-through of messing and berthing spaces
(i) Eight O’clock Report Submission to the Chain of Command
Daily
Periodicity
a) Safety/Sanitation inspection walkthrough to include habitability and berthing. (No formal Report REQ)
(b) Bacteriological testing of potable water
(c) Conduct crews’ medical training in accordance with the Long Range Training Plan
(LRTP). Attend Planning Board for Training (PB4T).
(d) Conduct Preventative Maintenance System checks and update weekly 3-M
completion SKED program.
(e) Ensure IMR report is uploaded/transmitted to Navy Medicine Online (NMO.)
(f) TMIP-M computer system re-index and backup.
Weekly
Periodicity
(a) Stretcher Bearer Training
(b) Pest control survey/spray. Enter results into TMIP.
Biweekly
Periodicity?
(a) IMR into TMIP( IMR deficiencies)
(b) Verify outstanding supply requisitions via Material Obligation Validation.
(c) Conduct Food Service Sanitation Inspection (DD 2973) to Chain of Command.
Monthly
Periodicity?
(a) Conduct habitability sanitation inspections (i.e. laundry, barber shop, vending machines, ships store, fitness facilities) pursuant to NAVMED P-5010 and submit reports to CoC.
(b) Report of potable water system inspection.
(c) Controlled Substance Inventory and Report.
(d) Validate current CBRN inventory and command demographics on the Joint Medical Asset Repository (JMAR) web site (formally SLEP).
(e) Drills and Exercises
(f) Training report to Training Officer. Include completed training for previous quarter and propose training schedule for the next quarter.
Quarterly
What types of Medical Drills are done quarterly
1) Basic First Aid (11 Basic Wounds)
2) Battle Dressing Station
3) Personnel Casualty Transportation
4) Cardiac Life Support and Emergency resuscitation response.
Periodicity?
(a) Shipboard Sanitation Control Exemption Certificate (SSEC)
(b) Shipboard Sanitation Control Certificate (SSCC)
(c) Operational and safety checks by Bio Medical Equipment Technician (BMET) on all medical department equipment.
(d) Complete an inventory of all emergency (AMAL) gear and equipment.
(e) Conduct a health and dental record audit (ships without dental divisions will audit dental records as well).
(f) Conduct a mass casualty drill
Semiannual
Periodicity?
(a) Submit Long Range Training Plan (based on the training cycle) to the Command Training Officer.
(b) Submit exposure to Ionizing Radiation (NAVMED 6470/1 per NAVMED P-5055) as required.
(c) Request assistance from local MTF to conduct required external (out of house) Radiation Health Audit.
(d) Submit annual medical/dental centrally managed equipment budget requirement to the Supply Officer
(e) Conduct bulkhead to bulkhead inventory of medical storerooms.
(f) Annual calibration x-ray equipment as required
(g) Retire files per current Navy directives.
(h) Conduct medical/dental records verification per current Navy directives.
(i) Schedule annual calibration of audiometers and audiometric booths as required.
(j) PHA’s completed in AHLTA (use DD 2766 from SAMS to update record).
(k) Submit Shipboard Equipment Replacement Program (SERP) information to Force BMET.
(l) Ensure annual calibration of anesthesia machines.
Annual
Periodicity?
(a) Request radiation health survey of x-ray equipment
(b) Request Laboratory Assessment – Clinical Laboratory Improvement Program form MTF (Annual for AMPHIB only).
Biennial
Situational
Industrial Hygiene Survey
Triennial
6000
Chapter 1
General
6000.1
Medical Department mission
promote, maintain, and preserve the health of the
crew aboard ship
Watch, Quarter, and Station Bill
Current and posted in each Battle Dressing Station and Main Medical
Watch, Quarter, and Station Bill Must include how many non-medical BDS phone talkers and Stretcher Bearers
4 stretcher bearers and 1 phone talker
6000.1
Chapter 2
Training
6000.1
Chapter 3
Fiscal/Supply Management
6000.1
Chapter 4
Health Care
Shipboard Emergency Medical Readiness (supplies) are in what chapter?
Chapter 4
6000
Chapter 5
Environmental Health and Preventive Medicine Afloat
Chapter 6
Medical Planning
Chapter 7
Blood Program
How often is health record maintenance done
Daily
How often is Immunizations
Daily
how often is Stretcher Bearer Training
Bi weekly
how often is Conduct a health and dental record audit done
Semi anually
how often Conduct medical/dental records verification
Yearly
Who counter signs all junior HM SF 600s
IDC
what chapt post deployment after action
Chapter 1
what chapter CSIB
Chapter 3
what chapt covers womens WWE
Chapter 4
What Chap covers Casualty evacuation
Chapter 6
IDC’s shall seek consultation with a _____ whenever there is a doubt about a patient’s condition or treatment.
Medical officer
Inform the __________ immediately of any patient beyond the scope of care for the IDC
CO, chain of command
What Phase?
(a) Begins immediately upon certification
(b) Ship will maintain REs as periodicity dictates
(c) Upon entering this Phase, FSO-M certification will remain in place, however it will be tailored to reflect the needs of the shipyard environment.
Sustainment
Used for ships that do not have a dedicated CNO Availability between scheduled deployments remain in Sustainment and will execute a Certification Validation to support certification extension.
Certification Validation (CV)
Medical Readiness Inspection (MRI) Conducted by ISIC within _____ Days of major deployment or ___ months?
90 days, 18 months
The MRI checklist contains six (6) sections:
Section 1 – Administration and Training
Section 2 – Supplies and Equipment
Section 3 – Emergency Medical Preparedness
Section 4 – Ancillary Services
Section 5 – Environmental Health Services
Section 6 – Occupational Health Programs
Conducted by ISIC to assess readiness of shipboard medical departments to perform their mission in support of ship’s operations.
Medical Readiness Inspection (MRI)
A follow-up report must be submitted to TYCOM every ____ days after MRI, outlining progress made towards correction, with final disposition report due no later than ___ months following MRI.
30 days, 6 months
When is MRA conducted?
3-6 Months prior to final assessment
A satisfactory result on MRA could be up-graded to?
the final MRI grade
Industrial hygiene and environmental health surveys are conducted every __ Months
36 Months
Periodicity
Board of Inspection and Survey (INSURV)
Conducted prior to commissioning, at each ROH (about every 5 years), prior to decommissioning
Purpose
Board of Inspection and Survey (INSURV)
-Ship-wide survey to determine the efficiency with which taxpayer money is being spent.
-Reported to Congress via the chain of command
What document?
-Account of events of historical significance, not otherwise recorded.
-Signed by MO/SMDR
-Provides a medium for recording special occurrences that might need to be reconstructed in detail at a future time.
Memorandum for the Record
Minimum entries required
MFR
1) Personnel casualties or death
2) Serious or very serious list
3) Stock inventories recorded elsewhere
4) Recommendations not followed at the CO’s discretion
5) Assessments from outside sources not officially reported
What Document?
(a) Log of patients evaluated and treated
1) Modified SAMS
2) Submitted to CO daily via Eight O’ clock Report
3) QA visit item
Sick Call Log
Log of consultations placed for patients seen documenting:
location of consultation,
provider,
appointment date/time
What is?
A semi-annual listing of valid instructions issued by Washington, DC, Headquarters Organizations (OPNAV, BUMED, JAGC, NAVAIR, SECNAV, etc.)
Consolidated List of Effective Instructions (OPNAVNOTE 5215)
What is?
Provides proper mailing address and titles for Naval correspondence for all Department of Navy (DON) activities
1) Addresses limited to those as authorized by CNO/CMC or higher authority.
2) Also lists PLAD’s or UIC’s for all DON commands.
3) Homeports of ships/squadrons are also listed.
Standard Navy Distribution List (OPNAVNOTE 5400)
Provides guidelines for segregation, filing, and charging out of USN/USMC records.
1) List of SSIC’s
a) 14 Major groups; can be subdivided to reflect more specific topics
2) Construction of SSIC
a) 4-5 digit number
b) Identifies particular subject (primary, secondary, tertiary)
c) Useful for filing by subject matter
Standard Subject Identification Codes (SECNAVINST 5210.11 series)
What provides guidance and standardization to DON for writing quality, correspondence format, and personnel management?
Navy Correspondence Manual (SECNAVINST 5216.5 series)
What provides concise procedures for the drafting and preparation of DON GENADMIN messages?
Navy Telecommunications User’s Manual
(NTP-3 series)
What is?
Used for providing the correct Plain Language Address (PLAD) for messages of any type.
Message Address Directory (USN PLAD-1)
What Program?
Implements policy, assigns responsibilities, and prescribes procedures to improve medical readiness through monitoring and reporting. this program provides operational commanders, Military Department leaders and primary care managers the ability to monitor the status of their personnel, ensuring a healthy and fit fighting force medically ready to deploy.
Individual Medical Readiness (IMR) Program
Six Pillars of IMR:
(a) Individual Medical Equipment
(b) Immunizations
(c) Readiness Laboratory Studies
(d) Dental Readiness
(e) Deployment Limiting Conditions
(f) Periodic Health Assessment
What medical readiness status?
Current in all categories including dental class 1 or 2
Fully medically ready
What medical readiness status?
Lacking one or more immunizations, readiness laboratory studies, or medical equipment.
Partially medically ready
What medical readiness status?
Existence of a chronic or prolonged deployment limiting condition including Service members who are hospitalized or convalescing from serious illness or injury, or individuals in dental class 3.
Not medically ready
What medical readiness status?
Inability to determine the Service member’s
current health status because of missing health information such as a lost medical record, an overdue PHA or being in dental class 4
Medical readiness indeterminate
