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MK2 SWE > Admin > Flashcards

Admin Flashcards

1
Q

What prescribes policies and procedures for administering the Coast Guard management program and he relates to the management of records, filing systems, reports, and forms?

A

COMDTINST M5212.12

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2
Q

Technical publications are maintained as reference materials and fall under the general category of a?

A

Directive

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3
Q

An originating authority is the official by whose authority under whose title a directive is issued. Those authorized to issue directives are?

A

The commandant

Area, district, and group commanders

Commanders, maintenance and logistics commands

Commanding officer’s and officers in charge

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4
Q

What two sources may be accessed to determine which publications is required to be maintained by a unit and if there are available updates?

A

Directive, publications and reports index

COMDTNOTE 5600 and NE-TIMS

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5
Q

What is an online database of a specific directives, usually manufactures technical manuals that are used as primary reference material?

A

NE-TIMS

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6
Q

This is done when 50% or more of the original text is changed or when the signature page is changed?

A

Re-issue

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7
Q

When Mayra directive be canceled?

A

It can be canceled by another directive issued by the same originator or higher authority

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8
Q

To maintain a directive that is not listed to be distributed to your platform initiate a?

A

Allowance change request

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9
Q

A detailed boat inspection report, CG 3022, shall be submitted on all?

A

Boats less than 65 feet in length

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10
Q

When preparing a boat inspection report what is done with the copies?

A

Prepare an original and two copies.

The unit shall retain one copy

The original shall be forwarded to the MLC

One copy shall be forwarded to the area/district boat managers.

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11
Q

Boat inspection reports and to be submitted when?

A

Not more than 10 days after it is completed

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12
Q

A copy of the boat inspection report must be retained in engineering department files as part of the?

A

Boat record for each hull

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13
Q

What is the cutter engineering report form number?

A

CG-4874

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14
Q

Responsibilities regarding the cutter engineering report are shared at what three levels?

A

Unit

Group/sector

MLC (maintenance logistics center)

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15
Q

What is the deadline for submitting the cutter engineering report?

A

No later than January 31

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16
Q

How many different sections are in the cutter engineering report?

A

7

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17
Q

What are the different sections in the cutter engineering report?

A 
1 Safety items
2 Hull
3 Machinery/electrical
4 Administrative program
5 Cutter engineering summary 
6 Remarks
7 Remarks
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18
Q

In a cutter engineering report what section records PMS completion percentages and general remarks about significant engineering problems that require outside units for resolution?

A

Section 5: Cutter engineering summary

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19
Q

In a cutter engineering report what section do you use to explain any discrepancies evidenced in prior sections?

A

Section 6: Remarks

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20
Q

In an engineering report what section do you provide hours of operation since the last major overhaul for all the diesel engines and gas turbines?

A

Section 6: Remarks

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21
Q

If a full power trial has not been attempted for over two reporting periods as determined by cutter PMS, provide reason in what section?

A

Section 6: Remarks

22
Q

For a cutter engineering report it shall be submitted annually covering what?

A

A 12-month period ending December 31st

23
Q

What is the form number for an underwater body inspection worksheet?

24
Q

What is the form number for an underwater body paint report?

25
Q

How many tag out logs are to be maintained for each WHEC, WMEC, and WAGB class vessel?

A

2, one for operations and one for engineering

26
Q

On cutters and boats with a single tag out log, who is responsible for maintaining it?

A

Engineering department

27
Q

Labels associated with out of commission and out of calibration instruments are logged in what?

A

The instrument log

28
Q

Who is required to maintain machinery history file?

A

All cutters 65 feet and longer

29
Q

At a minimum, a machinery history file should contain what information?

A

Important part numbers, ball bearing impacting size information

30
Q

What program managers engineering changes for all cutters, standard boat, and port security units?

A

Engineering change request program

31
Q

For tracking purposes, who maintains the engineering change request database?

A

The engineering logistics center (ELC)

32
Q

What is used to record and update unscheduled maintenance and repair casualties?

A

Corrective maintenance actions

33
Q

What file is an administrative method for tabulating all outstanding repair and alterations?

A

The current ships maintenance project (CSMP)

34
Q

What is prepared and submitted by the unit for all maintenance, repair, or alteration work items beyond the capability of the units assigned personnel, and for work items scheduled for inclusion into availability work?

A

Current ships maintenance project (CSMP)

35
Q

Who do cutters submit current ships maintenance reports (CSMP’s) to?

A

MLC, Via naval engineering support units

36
Q

For an SSMR the unit forwards it to whom?

A

The civil engineering unit via the group/sector where applicable

37
Q

What do you use to report significant equipment casualties?

A

CASREP’s

38
Q

What is the timeline to submit a CASREP?

A

ASAP, but no later than 24 hours, after the occurrence of a significant casualty, which cannot be corrected within 48 hours

39
Q

How many different categories are there for CASREP’s?

A

3 total

CAT 2

CAT 3

CAT 4

40
Q

Casualties affecting a secondary mission shall always have a casualty category of what?

41
Q

CASREP’s must include what INFO address so it can be entered into the Navy Inventory Control Point database?

A

AIG 6842 or AIG 6843

42
Q

What provides equipment identification information on a CASREP?

43
Q

What will assign a sequential number to each initial casualty?

A

Calendar year (CY)

Example: The fourth casualty reported for 2006 would appear as initial - 06004

44
Q

What is mandatory on all four types of CASREP’s.

A

Initial

Update

Correction

Cancellation

45
Q

The shore station maintenance record (SSMR) is the primary method for communicating shore facilities needs IAW?

A

The CEU manual, chapter 16, COMDTINST M11000.11.

46
Q

Where can you find information for a shore station maintenance request with the associated statement of work?

A

NEM, CEU manual, COMDTINST M9000.6, COMDTINST M11000.11

47
Q

A shore station maintenance record (SSMR) has how many different priorities?

A

3 total

1) Immediate
2) 6 months - 2 years
3) up to 5 years

48
Q

Some of the more common reasons to change a shore station maintenance report (SSMR) include what?

A

Safety issues

Interferences

Lack of personnel

Missing drawings or drawing parts

49
Q

Throughout the completion of an approved shore station maintenance report (SSMR), compare the progression and completion of work to what? To ensure that the required project is fully completed and meets requirements?

A

The statement of work (SOW)

50
Q

What is a standard for measuring the contractor performance?

A

The contract statement of work (SOW)

51
Q

A deficiency exists in mission essential equipment that causes major degradation but not the loss of a primary mission is what kind of CASREP?

MK2 SWE (7 decks)

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