Accounting and the Three Financial Statements Flashcards
What is revenue?
Net sales. The total value of products/services that a company delivers in the period.
What is Cost of Goods Sold (COGS)?
Expenses that can be linked to individual units sold/the delivery of products/services (i.e.: materials and shipping for physical products or human labor for services, etc.).
What is Gross Margin?
Revenue - COGS
How much additional profit the company earns from each additional sale before fixed expenses (i.e.: employees, rent, etc.)
What are Operating Expenses?
Expenses/items that cannot be linked directly to individual products sold, such as sales and marketing, rent, employee salaries, and customer support.
What is Operating Income?
Revenue - COGS - Operating Expenses
Tells you how much the business earns before “side activities”, interest, and taxes.
What is Net Income?
Company’s bottom line - how much the company earns after ALL expenses and taxes/how much it earned in after-tax profits.
What two things must be true for an item to appear on the Income Statement?
- The item must correspond 100% to the period shown. (This is why PPE does not show up - because the asset purchased will be useful for many years/corresponds to more than just the current period; same logic for CapEx, Stock Issuances, and Debt Issuances)
- Affect the business income available to common shareholders (i.e.: net income). (This is why Preferred Dividends and Interest Expense appear on the I/S because they reduce the amount of income available to common shareholders since these investors get paid first.)
What are Assets?
Items that provide some future benefit (i.e.: future cash flows (i.e.: A/R), the ability to grow the business (i.e.: Net PPE), higher valuation due to IP, Brand, Customer Relationships (i.e.: Other Intangible Assets), reducing future cash flows (i.e.: Deferred Tax Assets), etc.)
What are Liabilities and Equity?
The company’s future obligations or how the company paid for its assets or the claims against the company’s assets.
Equity does not result in direct, predictable cash outflows in the same way that Debt (i.e.: interest payments and principal repayment) does because a company does not have to pay anything in cash to new shareholders.
What are some (shorter-term) items that create (temporary) differences between Net Income and Cash Flow?
Accounts Receivables (A/R) because record revenue (because product/service delivered to the customer), but no cash payment received - Net Income goes up, Cash Flow goes down and therefore Cash Flow Generated < Net Income
Accounts Payable and Accrued Expenses because record expense, but not cash outflow/payment
- Net Income goes down, Cash Flow goes up, and therefore Cash Flow Generated > Net Income
Prepaid Expenses because no expense recorded (because haven’t received the service/product yet) but cash outflow/payment
- Net Income unchanged and Cash Flow goes down and therefore Net Income > Cash Flow
Deferred Revenue because no revenue recorded (because performance obligation not yet met) but cash received
- Net Income unchanged and Cash Flow goes up and therefore Cash Flow > Net Income
Inventory because expense (COGS) not recorded on I/S until inventory sold, but cash payment
- Net Income unchanged and cash flow goes down and therefore Net Income > Cash Flow
What are Accrued Expenses? How do they differ from Accounts Payable?
Accrued Expenses are similar to Accounts Payable, but typically represent expenses that are regular and recurring and lack specific invoices such as utilities, rent, employee wages, insurance premiums, etc.
What are the three financial statements and why do we need the them?
Income Statement, Cash Flow Statement, and Balance Sheet.
There’s always a difference between the company’s Net Income and real CF generated - the statements let you estimate the cash flow more accurately.
We need the three statements to track everything/all of its activities and understand any timing differences between its net income and cash flow. Short-term timing differences.
Together, the statements provide a comprehensive portrayal of a company’s business activities.
What are accounts receivables?
Tracks payments the company is owed.
What are prepaid expenses?
Expenses the company has paid in advance, but not yet received.
What is Inventory?
Goods the company has ordered but not yet delivered to the end customer.
What is Accounts Payable?
Tracks what the company owes to other vendors.
Used for specific items with invoices (i.e.: legal bills) (vs. accrued expenses which are used for monthly, recurring items without invoices (ie.: utilities).
What is Deferred Revenue?
Tracks cash the company has collected upfront for products/services it has not yet delivered. It represents the company’s obligation to deliver them in the future. It is a liability.
What is Equity?
Represents the initial amount contributed to start the business plus the after-tax profits that the company has saved or retained over time.
A funding source that will not result in future cash costs. It includes money contributed by the owners, money raised by selling ownership in the business, and the company’s cumulative after-tax profits over time.
Unlike liabilities, equity does not necessarily result in direct cash outflows.
What are some (longer-term) items that create differences between Net Income and Cash Flow?
Property, Plant, and Equipment (PPE) because initial CapEx expense not recorded on I/S (because does not correspond 100% to current period), but cash outflow/payment
Long-term funding sources such as Debt, Equity, and Preferred Stock.
Debt because issuances does not show up on I/S (because last for many years), but cash inflow and when company repays debt, does not show up on I/S but cash outflow
Equity because nothing ever shows on the I/S, but cash inflow
Preferred Stock (or Preferred Equity)
Where do companies embed Depreciation on the I/S? Where should you look to get the full Depreciation amount? How about Stock-Based Compensation?
Other line items such as COGS and SGA.
Cash Flow Statement, specifically the Cash Flow from Operations section.
SBC is often embedded in Operating Expenses.
True or False: Initial Debt issuances always boost the company’s Cash balance, but Cash will decline over time as the company pays more Interest Expense and repays the Debt principal.
True.
True or False: CapEx initially reduces Cash Flow. After the initial cash outflow, Net Income decreases in future years because of Depreciation, but the Cash balance will increase due to the tax savings from that Depreciation.
True.
Does Equity cost the company anything?
Yes. Although raising equity is not a direct cash cost, additional equity dilutes existing shareholders, meaning they will get less in cash proceeds if the company decides to pay its shareholders and if the company ever sells itself, they will receive less from the sale.
What are Dividends?
Cash payments made to shareholders.
Why are Dividends not recorded on the Income Statement?
Although Dividends correspond to the current period, they do not reduce the income available to common shareholders (i.e.: Dividends do not affect Net Income). Instead they are distributed out of that income.
What are Stock Repurchases?
The company offers to repurchase shares from existing investors at an agreed-upon price, which is usually a premium to their original purchase price. They reduce a company’s Share Count.
What is Preferred Stock (aka Preferred Equity)?
Preferred Stock is similar to Debt because it carries a fixed coupon rate for a “Preferred Dividend”, which appears as an expense on the I/S, and issuing and repaying PS does not affect the company’s Common Share Count or existing investors’ ownership percentages.
Preferred Stock tends to be more expensive than Debt, but cheaper than common Equity because Preferred Coupon Rates tend to be higher than interest rates on Debt, but lower than the average annualized return on stocks. Also, Preferred Dividends are not tax-deductible.
Preferred is often issued when lenders refuse to buy additional Debt issuances from the company and Equity issuances are also not feasible
True or False: Net Income - Preferred Dividends = Net Income to Common and therefore Preferred Dividends reduce the income available to common shareholders/Common Shareholders’ Equity
True because Preferred investors get paid first before Common Equity investors, reducing the amount of cash available for Common Dividends.
How are Operating Leases captured on the Balance Sheet?
Operating Leases appear as Liabilities and their corresponding Assets (called “Right-of-Use-Assets”) appear as Assets.
What is the difference between Finance Leases and Operating Leases?
Finance Leases have an “ownership” transfer option or the option to purchase the asset at a “bargain price” - essentially the company is given the potential benefits and risks of ownership.
Operating Leases do not have an ownership transfer or bargain purchase option, and the company does not own the asset it is leasing. When the lease ends, the company either renews it or lets it expire and returns the asset to its owner.
Explain the US GAAP accounting for Finance Leases.
- The company records a Lease Asset and a Lease Liability based on the PV of the future lease payments
- Record Interest and Depreciation expenses on the Income Statement (because the company pretends as if it has issued Debt to purchase the Asset, and that it now owns the Asset)
Lease Interest Expense = Discount Rate * Lease Liability
Lease Depreciation Expense = Initial Lease Asset / Lease Term
- Record adjustments on the CFS: add back the Lease Depreciation, record/subtract cash outflow for lease principal repayment (in CFF section)
Lease Principal Repayment = Cash Lease Expense - Annual Interest Expense
Lease Asset = Lease Asset (t-1) - Depreciation
Lease Liability = Lease Liability (t-1) - Lease Principal Repayment
*Lease Asset and Lease Liability decrease by slightly different amounts because depreciation is constant while principal repayment changes
Explain the US GAAP accounting rules for Operating Leases.
- The company records a Lease Asset and a Lease Liability based on the PV of the future lease payments
- Record a constant Lease Expense on the I/S each year (vs. splitting it into Interest and Depreciation)
- Record a “Change in Operating Lease Assets” and “Change in Operating Lease Liabilities” based on Lease Depreciation and Lease Principal Repayment on the CFS
Interest Expense = Discount Rate * Lease Liability
Lease Depreciation = Cash Lease Expense - Interest Expense
Lease Principal Repayment (if Cash Lease Expense Constant) = Lease Depreciation
Lease Principal Repayment (if Cash Lease Expense != Constant) = Rental Expense - Interest Expense
*Lease Asset and Liability decrease by the same amount each year if cash lease payments are constant; change by different amounts if cash lease payments are not constant
What are Financial Investments? Explain how they are handled under US GAAP.
Stocks, bonds, and other assets that pay interest and dividends that companies buy when they have substantial cash balances and no idea what to do with it.
Investments can be short- or long-term.
The initial purchase shows up on the CFS under CFI and the interest income appears on the I/S. The sale of financial investments also appear on the CFS as a cash inflow. If there is a gain or loss on the investment sale, then there would be an I/S impact.
True or False: All large companies prepare two sets of financial statements: one for “Book” Purposes (shown in annual and quarterly reports) and one for “Tax” purposes (for the government).
True.
Taxes on Income Statment = Pre-Tax Income * Tax Rate
Cash Taxes = Taxable Income * Tax Rate