Accessioning and Appraisal Flashcards
What is accessioning?
The legal and physical transfer or materials with formal documentation
What information during accession needs to be capture and why? (3)
Donor info
Relationship to records
Brief description
Used to process materials during arrangement and description
What info is on an accession form? (6)
Accession # Dates Donor and creator info Contents Extent Physical condition
What is the accession process? (5)
Fill in as much as you can Assign accession # Record accession # on records Store File
What are accession #’s and why are they important?
Usually year followed by sequential number
Identifies the records until arrangement and description happens
Often used as the retrieval number
When might records be deaccessioned? (5)
Mandate or policy changes No longer useful to researchers No longer have resources to store or care for them Better suited to another archive Decide to only keep part of acquisition
How are de-accessioned items dealt with?
Returned to donor
Donated to another archive
Sold
Destroyed
What is appraisal?
Process of identifying if materials have sufficient value to be retained
What are two questions to ask in appraisal?
Does it meet mandate
Can you care for it
What are the 8 criteria for appraisal?
Administrative value Use Age Physical Conditition Quantity Uniqueness Time span Accessibility
What is the benefit to appraisal reports?
Justify retention and disposal methods
Why might you reappraise something? (3)
Archival standards change
Use
Restrictions
