Absence from Duty - Civilian Flashcards

1
Q

Who maintains a list of all safety impact positions?

A

Risk Management Division Employee Drug Testing Unit

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2
Q

If an employee in a safety impact position schedules 31 days off and during that time a city holiday occurs will the employee be required to take a drug test?

A

No, one holiday observed means only 30 days off

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3
Q

When is the benefit year?

A

September 1 to August 31 (when PHRS resets)

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4
Q

What if a commander wants to change the minimum time before a leave event is considered unscheduled?

A

Include in that requirement in division SOPs

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5
Q

What are the vacation times restraints for Civilian employees?

A
  1. Employed before Oct 1 2003 with comp date before 1/1/2000 get 840
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6
Q

What is the amount of time civilians can burn in one calendar year before requiring approval? From whom?

A
  1. AC or Civilian equivalent via writing in COC
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7
Q

When are civilian employees eligible to receive vacation?

A

After 6 months

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8
Q

What is the maximum amount of hours a civilian can be paid when they separate from city employment

A

360 or 720

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9
Q

When may a supervisor require a doctor’s note for civilian sick leave?

A

Any instance of potential abuse of sick leave

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10
Q

What is the Sick Leave Report?

A

Made by division time keeper that identifies employees that have used 64 or more hours in the benefit year

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11
Q

When shall civilians be required to submit a doctor’s note after one has been requested?

A

within five working days after returning to work

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12
Q

Are absences covered by FMLA or workers comp subject to the 64 hour sick leave threshold?

A

No

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13
Q

How much sick leave do employees in the Modified Sick Leave Plan get?

A

4 hours 37 minutes per pay period for a total of 120 hours a year

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14
Q

How much sick leave do employees in the Compensable Sick Leave plan receive?

A

2 hours 30 mins. 65 hours a year. max of 1040

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15
Q

What is the process for the Compensable Sick Leave plan before maxing out?

A

Unused hours will be matched and added to balance

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16
Q

What is the process for the Compensable Sick Leave plan after maxing out?

A

Unused hours are added to balance without doubling

17
Q

What is Wellness leave designed for?

A

Preventative healthcare

18
Q

How long must employees be employed before they are eligible for wellness leave?

A

1 year

19
Q

What must accompany every wellness leave event?

A

Doctor’s Note

20
Q

Are wellness leave hours transferable or do they roll over?

A

No

21
Q

What are Personal Leave Hours?

A

Offered to employees in CSL who use no more than 16 hours in a preceding benefit year

22
Q

What is the breakdown for earning Personal Leave Hours?

A

0 hours = 24 Personal, 1-8 = 16 hours, 9-16 = 8 hours

23
Q

What is the transfer/rollover rules with Personal Leave hours?

A

Must be used in same year they were earned AND not transferable/rollover

24
Q

What shall happen if a civilian cannot come into work due to adverse weather?

A

Notify supervisor and make up work time or burn

25
Q

What is tier 1 and tier 2 for emergency situations?

A

Tier 1 is civilian equivalents of commander and above Tier 2 is civilians without immediate specific emergency roles that may be designated as essential

26
Q

Who may approve unpaid absences less than 14 days and below?

A

COP

27
Q

Who may approve unpaid absences 15 days or more up to 180 days.

A

Civil Service Commission

28
Q

Who may approve unpaid absences of more than 180 days.

A

City Council

29
Q

Who shall employees absent without pay contact to continue their health benefits?

A

COH HR

30
Q

Who shall employees absent without pay contact once returning to work for reinstatement?

A

Employee Services Division