ABCs of E-Mail Etiquette Flashcards
A
Acronyms such as TMI (too much information) or LOL (laugh out laugh) can confuse/ annoying mail recipient.
B
Be sure to Double-Check the address to which you are sending.
C
Cluttered e-mails waste time and effort.
D
Default settings are the best choice when e-mailing someone whose technology tools are unknown to you.
E
Excessive punctuation should be avoided!!!!!!!!
F
Flaming-sending an angry
e-mail message- is always unacceptable.
G
Grammar counts
H
Humor, Sarcasm, or irony easily can be misinterpreted in an e-mail, where tone of your voice is lost.
I
Include a subject line in all e-mail will be meaningful and memorable to both you and the recipient.
J
Judgment is essential when forwarding e-mail.
K
Keep the body of your e-mail short and to the point.
L
Limit each line of e-mails short and to the point
M
Mind your manners
N
Never send anything by e-mail to fewer than 75 characters.
O
Opening an unexpected attachment can be dangerous.
P
Publicizing someones else’s e-mail address without their permission is an invasion of their privacy.
Q
Quick! Get to the point
R
Replying to spam- even to unsubscribe-confirms to the spammer that your e-mail is active, and result in even more spam.
S
Scheduling an email to be sent a future date/time is valuable formatting feature.
T
time matters. reply to email within 24 hours, if possible when sending the email use “request read receipt” feature.
U
UPPERCASE WORDS LOOK LIKE SHOUTING.
V
Very large files or attachment can crash recipient’ email programs- or worse, their
servers. Send a website address instead. or ask the recipient’s premission send to files.
W
Warning about hoaxes, computer viruses or other urgent maybe false.
X
eXert caution when opening links within an email… someone may be phinishing for you personal information.
Y
Your tone in an email should reflect who the recipient is, not the communication medium you’re using. while an informal tone approptiste for a friend a formal tone should be used other wises.
Z
Zip your lips! email is personal correspondence. you should never- without permission from the sender- quote publicly from, or forward to a public forum, a private email was sent to you.
