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Outlook Glossary! > A > Flashcards

A Flashcards

0
Q

Add-ins

A

Third-party software programs that add functionality to Outlook.

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1
Q

Action

A

What Outlook does when a condition to a rule is met.

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2
Q

Address book

A

The collection of names and e-mail address from a Contacts folder or Global Address List. An address book can be used to populate an e-mail message, meeting request, or task request.

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3
Q

Appointment

A

A calendar item that is less then 24 hours in duration.

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4
Q

Arrangement

A

The way Outlook items are grouped or sorted for display in the Folder pane

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5
Q

Attachment

A

A file or other Outlook item attached to an e-mail message, contact, calendar item, task, or journal

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6
Q

Auto Account Setup

A

An Outlook feature that can automatically detect e-mail account settings and use these settings to create an account in Outlook

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7
Q

AutoArchive

A

The automatic process of removing older Outlook items and storing them in a separate set of folders in Outlook

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8
Q

AutoPick

A

An Outlook calendar feature that will pick available meeting times.

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9
Q

Backstage

A

The window displayed when the Office button is clicked

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10
Q

Bcc

A

Acronym for blind carbon copy; it can be used to hide a recipient’s name and e-mail address from
other recipients of an e-mail message

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11
Q

Business Card (or electronic business card)

A

An Outlook item created from a contact record that can be sent to other Outlook users

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12
Q

Calendar Snapshot

A

Displays calendar details in the body of an e-mail message

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13
Q

Category

A

A group tool that can be used on all Outlook items. Categories can be customized by name and color

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14
Q

Cc

A

Acronym for carbon copy; it is used when someone is not the main recipient of an e-mail message

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15
Q

Clean Up

A

A feature that will delete redundant items related to an e-mail conversation

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16
Q

Condition

A

The part of an Outlook rule for which Outlook is looking when e-mail is received or sent

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17
Q

Contact

A

A group of related pieces of information (fields) about an individual or company

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18
Q

Contact Group

A

A selected set of contacts that are saved together in a group. Contact groups were previously known as distribution list

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19
Q

Contact linking

A

Links a contact to other Outlook items such as e-mails, calendar items, tasks, journals, or other contacts

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20
Q

Context Sensitive

A

Groups and buttons will change based on the context of the selection. For example, the Home ribbon will display different groups and buttons depending on whether Mail or Calendar is selected

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21
Q

Conversation

A

An Outlook arrangement that groups together messages with the same subject

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22
Q

Daily Task List

A

A list of current tasks that appears at the bottom of the calendar in the Folder pane when viewing the calendar in Day, Week, or Work Week view

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23
Q

Data Execution Prevention

A

A security area of Outlook that protects your computer from malicious code being saved and run

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24
Q

Database

A

A file consisting of related groups of information (records); each record consists of individual pieces of information (fields)

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25
Q

Data Navigator

A

A calendar thumbnail that appears in the To-Do bar. Clicking on a date on the Data Navigator will display that day in the Folder pane

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26
Q

Default Settings

A

Those settings that come preset in Outlook. Many defaults settings can be changed in the Options dialog box

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27
Q

Delay Delivery

A

A feature used to delay the send of an e-mail message

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28
Q

Delegate

A

An Outlook user who has access to the Outlook folders of another Outlook user

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29
Q

Delivery receipt

A

An Outlook feature that can be used to send a receipt to sender of a message when the recipient receive the e-mail message

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30
Q

Desktop Alert

A

A notification that appears when you receive an e-mail message

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31
Q

Dialog Box

A

A separate window that opens and provides additional selection options

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32
Q

Digital Signature

A

A method of authenticating an e-mail message

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33
Q

Draft

A

An e-mail message that has been created and saved it not yet sent. A draft message is stored in the Drafts folder

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34
Q

E-mail

A

The commonly used term for an electronic message

35
Q

Encrypt

A

An e-mail message option that scrambles the message and/or attachment to add security to a message

36
Q

Event

A

A calendar item that is a full day or more in duration

37
Q

Exception

A

An optional part of the rule that would cause an action to not be performed when a condition is met

38
Q

Expand button

A

At the bottom right corner of some groups is an expand button that will open a dialog box with additional selections

39
Q

Export

A

The process of sending Outlook data to another file format

40
Q

Favorites

A

The area of Outlook in the Navigation pane that contains links to commonly used mail folders

41
Q

Field

A

An individual piece of information

42
Q

Field Chooser

A

The dialog box that allows users to choose fields to be displayed in the Folder pane

43
Q

File Tab

A

The tab that opens the Outlook Backstage. The file replaces the Office button from previous versions of Microsoft Office

44
Q

Flag for Recipients receive

A

A flag and infobar message added to an e-mail that recipients receive

45
Q

Folder list

A

The selection that displays all the Outlook folders in the Navigation pane

46
Q

Folder Pane

A

The section of Outlook to the right of the Navigation Pane. The contents of the folder selected in the Navigation Pane are displayed in the Folder pane

47
Q

Follow Up flag

A

A flag that can be added to Outlook items that serves as a reminder for the users. When an Outlook item is marked with Follow Up flag, that item will also be included in the To-do list

48
Q

Global Address List

A

The collection if contact records available when using Outlook in conjunction with an Exchange server

49
Q

Groups

A

Each ribbon has buttons and options categorized by groups. Some groups can be expanded to open a dialog box with additional options. Groups can also refer I hope items are grouped and displayed in the folder pane

50
Q

HTML

Hyper Markup Language

A

A message format that is the standard format for e mail messages. This format supports the use of different fonts, style, colors, and HTML content

51
Q

HTTP

A

A web based type of e-mail account. Hotmail is an example of HTTP e-mail account

52
Q

icalender

A

A calendar format that can be sent via e-mail and is compatible with many other software programs

53
Q

Ignore

A

An Outlook feature that will move current and future e-mail messages related to a particular conversation to the Deleted Items folder

54
Q

IMAP

Internet Message Access Protocol

A

A standard Internet protocol for sending and receiving e-mail

55
Q

Importance

A

A tag that can be added to Outlook items. Importance can be set at high, normal, or low:

56
Q

Import

A

The process of bringing data from another file into Outlook

57
Q

Instant Search

A

An Outlook feature to quickly search for Outlook items in a specific folder or all folders

58
Q

Infobar

A

An informational bar that appears above the from line in an e-mail message and provides additional information for the recipients

59
Q

Internet services provider

ISP

A

A company that offers access to the Internet and provides e-mail accounts for users

60
Q

Journal

A

An Outlook item to record the amount of time spent working on document or other task

61
Q

Junk e-mail

A

An e-mail message that is identified by Outlook as potentially dangerous or from a unrepeatable source

62
Q

Macro

A

A set of programming instructions

63
Q

MailTips

A

New to Outlook2010, these alerts warn the user of potential e mail issues

64
Q

Meeting (or meeting request)

A

A calendar item that can be used to invite other Outlook users to an appointment or event

65
Q

Member

A

A contact who is part of a contact group

66
Q

Microsoft Exchange Server

A

A file server used to mange Outlook accounts and data within a company

67
Q

Navigation pane

A

The section of Outlook at the left hand side of the window user to navigate between the different Outlook features and provide access to folders in each of these areas

68
Q

Out of Office Assistant

A

An Outlook feature that will allow the user to create an automated response to reply to e-email received

69
Q

Outlook Connector

A

An add-in program that allows users to set up a Hotmail or Live e mail account in Outlook

70
Q

Outlook data file

A

Outlook stores user data in a .pst file

71
Q

Outlook Rich Text Formant (RTF)

A

A message format that us unique to Outlook and supports the use of different fonts, styles, colors, and HTML content

72
Q

Outlook Social Connector

A

New to Outlook 2010, this feature allows Outlook users to keep track of friends and colleagues; related Outlook items are displayed in the People pane

73
Q

Outlook Today

A

The opening window that is displayed in the Folder pane when Outlook is started

74
Q

Outlook Web Access (OWA)

A

The online environment to access your Outlook exchange account

75
Q

Panes

A

Separate areas within the Outlook window, which include the Navigation pane, Folder pane, Reading pane, and People pane

76
Q

People pane

A

New to Outlook 2010, this pane displays Outlook items associated with the individual. The People pane appears below the Reading pane in the main Outlook interface and at the bottom of received e-mail messages, contacts, meetings, and task request

77
Q

Permissions

A

The amount of access a delegate has to area of Outlook

78
Q

Plain text

A

A message format that supports only basic text.

79
Q

POP3 (Post Office Protocol)

A

A standard Internet protocol for sending and receiving e mail

80
Q

Private

A

A tag that can be used on calendar items, contacts, tasks, and journal entries that hides details of these items from delegates or other users with whom areas of Outlook are shared

81
Q

Private Key

A

A tool used by the message sender to encrypt an e mail message

82
Q

Public Key

A

A authentication tool used by receiver of a message to unencrypted and view an encrypted messages

83
Q

Quick Access toolbar

A

The toolbar at the top left of the Outlook window that contains buttons from commonly used features. The Quick Access toolbar is available on all Microsoft Office products

84
Q

Quick Steps

A

New to Outlook 2010, these provide one click access to e mail actions

85
Q

Read receipt

A

An Outlook feature that can used to send a receipt to the sender of a message when recipients open the e mail message

Outlook Glossary! (1 decks)

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