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Outlook Glossary! > A > Flashcards

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0
Q

Add-ins

A

Third-party software programs that add functionality to Outlook.

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1
Q

Action

A

What Outlook does when a condition to a rule is met.

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2
Q

Address book

A

The collection of names and e-mail address from a Contacts folder or Global Address List. An address book can be used to populate an e-mail message, meeting request, or task request.

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3
Q

Appointment

A

A calendar item that is less then 24 hours in duration.

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4
Q

Arrangement

A

The way Outlook items are grouped or sorted for display in the Folder pane

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5
Q

Attachment

A

A file or other Outlook item attached to an e-mail message, contact, calendar item, task, or journal

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6
Q

Auto Account Setup

A

An Outlook feature that can automatically detect e-mail account settings and use these settings to create an account in Outlook

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7
Q

AutoArchive

A

The automatic process of removing older Outlook items and storing them in a separate set of folders in Outlook

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8
Q

AutoPick

A

An Outlook calendar feature that will pick available meeting times.

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9
Q

Backstage

A

The window displayed when the Office button is clicked

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10
Q

Bcc

A

Acronym for blind carbon copy; it can be used to hide a recipient’s name and e-mail address from
other recipients of an e-mail message

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11
Q

Business Card (or electronic business card)

A

An Outlook item created from a contact record that can be sent to other Outlook users

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12
Q

Calendar Snapshot

A

Displays calendar details in the body of an e-mail message

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13
Q

Category

A

A group tool that can be used on all Outlook items. Categories can be customized by name and color

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14
Q

Cc

A

Acronym for carbon copy; it is used when someone is not the main recipient of an e-mail message

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15
Q

Clean Up

A

A feature that will delete redundant items related to an e-mail conversation

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16
Q

Condition

A

The part of an Outlook rule for which Outlook is looking when e-mail is received or sent

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17
Q

Contact

A

A group of related pieces of information (fields) about an individual or company

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18
Q

Contact Group

A

A selected set of contacts that are saved together in a group. Contact groups were previously known as distribution list

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19
Q

Contact linking

A

Links a contact to other Outlook items such as e-mails, calendar items, tasks, journals, or other contacts

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20
Q

Context Sensitive

A

Groups and buttons will change based on the context of the selection. For example, the Home ribbon will display different groups and buttons depending on whether Mail or Calendar is selected

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21
Q

Conversation

A

An Outlook arrangement that groups together messages with the same subject

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22
Q

Daily Task List

A

A list of current tasks that appears at the bottom of the calendar in the Folder pane when viewing the calendar in Day, Week, or Work Week view

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23
Q

Data Execution Prevention

A

A security area of Outlook that protects your computer from malicious code being saved and run

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24
Database
A file consisting of related groups of information (records); each record consists of individual pieces of information (fields)
25
Data Navigator
A calendar thumbnail that appears in the To-Do bar. Clicking on a date on the Data Navigator will display that day in the Folder pane
26
Default Settings
Those settings that come preset in Outlook. Many defaults settings can be changed in the Options dialog box
27
Delay Delivery
A feature used to delay the send of an e-mail message
28
Delegate
An Outlook user who has access to the Outlook folders of another Outlook user
29
Delivery receipt
An Outlook feature that can be used to send a receipt to sender of a message when the recipient receive the e-mail message
30
Desktop Alert
A notification that appears when you receive an e-mail message
31
Dialog Box
A separate window that opens and provides additional selection options
32
Digital Signature
A method of authenticating an e-mail message
33
Draft
An e-mail message that has been created and saved it not yet sent. A draft message is stored in the Drafts folder
34
E-mail
The commonly used term for an electronic message
35
Encrypt
An e-mail message option that scrambles the message and/or attachment to add security to a message
36
Event
A calendar item that is a full day or more in duration
37
Exception
An optional part of the rule that would cause an action to not be performed when a condition is met
38
Expand button
At the bottom right corner of some groups is an expand button that will open a dialog box with additional selections
39
Export
The process of sending Outlook data to another file format
40
Favorites
The area of Outlook in the Navigation pane that contains links to commonly used mail folders
41
Field
An individual piece of information
42
Field Chooser
The dialog box that allows users to choose fields to be displayed in the Folder pane
43
File Tab
The tab that opens the Outlook Backstage. The file replaces the Office button from previous versions of Microsoft Office
44
Flag for Recipients receive
A flag and infobar message added to an e-mail that recipients receive
45
Folder list
The selection that displays all the Outlook folders in the Navigation pane
46
Folder Pane
The section of Outlook to the right of the Navigation Pane. The contents of the folder selected in the Navigation Pane are displayed in the Folder pane
47
Follow Up flag
A flag that can be added to Outlook items that serves as a reminder for the users. When an Outlook item is marked with Follow Up flag, that item will also be included in the To-do list
48
Global Address List
The collection if contact records available when using Outlook in conjunction with an Exchange server
49
Groups
Each ribbon has buttons and options categorized by groups. Some groups can be expanded to open a dialog box with additional options. Groups can also refer I hope items are grouped and displayed in the folder pane
50
HTML | Hyper Markup Language
A message format that is the standard format for e mail messages. This format supports the use of different fonts, style, colors, and HTML content
51
HTTP
A web based type of e-mail account. Hotmail is an example of HTTP e-mail account
52
icalender
A calendar format that can be sent via e-mail and is compatible with many other software programs
53
Ignore
An Outlook feature that will move current and future e-mail messages related to a particular conversation to the Deleted Items folder
54
IMAP | Internet Message Access Protocol
A standard Internet protocol for sending and receiving e-mail
55
Importance
A tag that can be added to Outlook items. Importance can be set at high, normal, or low:
56
Import
The process of bringing data from another file into Outlook
57
Instant Search
An Outlook feature to quickly search for Outlook items in a specific folder or all folders
58
Infobar
An informational bar that appears above the from line in an e-mail message and provides additional information for the recipients
59
Internet services provider | ISP
A company that offers access to the Internet and provides e-mail accounts for users
60
Journal
An Outlook item to record the amount of time spent working on document or other task
61
Junk e-mail
An e-mail message that is identified by Outlook as potentially dangerous or from a unrepeatable source
62
Macro
A set of programming instructions
63
MailTips
New to Outlook2010, these alerts warn the user of potential e mail issues
64
Meeting (or meeting request)
A calendar item that can be used to invite other Outlook users to an appointment or event
65
Member
A contact who is part of a contact group
66
Microsoft Exchange Server
A file server used to mange Outlook accounts and data within a company
67
Navigation pane
The section of Outlook at the left hand side of the window user to navigate between the different Outlook features and provide access to folders in each of these areas
68
Out of Office Assistant
An Outlook feature that will allow the user to create an automated response to reply to e-email received
69
Outlook Connector
An add-in program that allows users to set up a Hotmail or Live e mail account in Outlook
70
Outlook data file
Outlook stores user data in a .pst file
71
Outlook Rich Text Formant (RTF)
A message format that us unique to Outlook and supports the use of different fonts, styles, colors, and HTML content
72
Outlook Social Connector
New to Outlook 2010, this feature allows Outlook users to keep track of friends and colleagues; related Outlook items are displayed in the People pane
73
Outlook Today
The opening window that is displayed in the Folder pane when Outlook is started
74
Outlook Web Access (OWA)
The online environment to access your Outlook exchange account
75
Panes
Separate areas within the Outlook window, which include the Navigation pane, Folder pane, Reading pane, and People pane
76
People pane
New to Outlook 2010, this pane displays Outlook items associated with the individual. The People pane appears below the Reading pane in the main Outlook interface and at the bottom of received e-mail messages, contacts, meetings, and task request
77
Permissions
The amount of access a delegate has to area of Outlook
78
Plain text
A message format that supports only basic text.
79
POP3 (Post Office Protocol)
A standard Internet protocol for sending and receiving e mail
80
Private
A tag that can be used on calendar items, contacts, tasks, and journal entries that hides details of these items from delegates or other users with whom areas of Outlook are shared
81
Private Key
A tool used by the message sender to encrypt an e mail message
82
Public Key
A authentication tool used by receiver of a message to unencrypted and view an encrypted messages
83
Quick Access toolbar
The toolbar at the top left of the Outlook window that contains buttons from commonly used features. The Quick Access toolbar is available on all Microsoft Office products
84
Quick Steps
New to Outlook 2010, these provide one click access to e mail actions
85
Read receipt
An Outlook feature that can used to send a receipt to the sender of a message when recipients open the e mail message

Outlook Glossary! (1 decks)

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