6 Project Scope Management Flashcards
What is Product Scope?
Features and functions that characterize a product, service or results. The product scope is the requirements for the product.
What is Project Scope?
The work that is needed to deliver a product, service or result with specified features and functions.
What are the 6 processes of Project Scope Management?
- Plan Scope Management (Planning)
- Collect Requirements (Planning)
- Define Scope (Planning)
- Create WBS (Planning)
- Validate Scope (Monitoring/Contronlling)
- Control Scope(Monitoring/Contronlling)
What is the process of Plan Scope Management?
Process Group: Planning
This process is about creating scope and requirement management plans. These plans will document how the project will collect the requirements, as well as define, validate, and control the scope.
What are the inputs for Plan Scope Management?
- Project Charter
- Project Management Plan
- Enterprise Environmental Factors
- Organizational Process Assets
What are the tools/techniques for Plan Scope Management?
- Expert Judgement
- Data Analysis
- Meetings
What are the outputs for Plan Scope Management?
- Scope Management Plan
- Requirements Management Plan = shows the requirements to be collected, analyzed, documented and managed.
What is the process of Collect Requirements?
Process Group: Planning
This is the process of defining and documenting stakeholders needs to meet the project objectives. The PM/Team go out and interact w/stakeholders to gather requirements that they would like to see in the project.
What are the inputs for Collect Requirements?
- Project Charter
- Project Management Plan
- Project Documents
- Business Documents
a) Business Case = cost-benefit of doing the project
b) Benefits Mgn plan = show benefits the organization will get from the project - Agreements = contract between a buyer / seller for work to be performed or sale of product
- Enterprise Environmental Factors
- Organizational Process Assets
What are the tools/techniques for Collect Requirements?
- Data Gathering
a) brainstorming
b) Interviews
c) Focus groups
d) questionnaires/surveys
e) benchmarking - Data Analysis
- Decision Making
- Data Representations
a) Idea/mind mapping = ideas are drawn
a) affinity diagram = ideas put into groups - Interpersonal / Team Skills
a) Nominal group = rank / prioritize ideas in brainstorming
a) delphi = requirment collect anonymously from SME’s
a) observations/conversation = job shadowing
a) Facilitation
a) users stories - Prototypes
- Context Diagrams
What are the outputs for Collect Requirements?
- Requirements Documentation = documentation of the actual requirements needed on project
- Requirements Traceability Matrix = table link requirement back to origin
What is the process of Define Scope?
Process Group: Planning
This is the process where you will create the project scope statement.
What are the inputs for Define Scope?
- Project Charter
- Project Management Plan
- Project Documents
a) Requirements documentation
a) Risk register - Enterprise Environmental Factors
- Organizational Process Assets
What are the tools/techniques for Define Scope?
- Expert Judgement
- Data Analysis
- Decision Making
- Interpersonal and team skills
- Product Analysis
What are the outputs for Define Scope?
- Project Scope Statement = scope statement should include the project and product scope. Its main purpose is to describe in detail the project deliverables and the work that will be required to produce those deliverables.
- Project Documents Updates
What is the process of Create WBS?
Process Group: Planning
This is the process of breaking down the deliverables into smaller, more manageable components (decomposition).
What are the inputs for Create WBS?
- Project Management Plan
- Project Documents
a) Requirements documentation
a) scope statement - Enterprise Environmental Factors
- Organizational Process Assets
What are the outputs for Create WBS?
Scope Baseline and is made up of 3 components: 1. Project scope statement
2. WBS
3. WBS dictionary
What are the tools/techniques for Create WBS?
- Decomposition
- Expert Judgment
What is a WBS dictionary?
A document that has more details about each work package in the WBS.
What is the process of Validate Scope?
Process Group: Monitoring and Controlling
This is the process where the project deliverables are formally inspected and accepted by the customer or sponsor.
What are the inputs for Validate Scope?
- Project Management Plan
- Project Documents
a) Requirements traceability matrix
a) Requirements documentation
a) Lessons learned register
a) Quality reports - Verified Deliverables
- Work Performance Data
What are the tools/techniques for Validate Scope?
- Inspections = customer will need to validate that the deliverable meets requirments
- Decision Making
What are the outputs for Validate Scope?
Accepted Deliverables
Change Requests
Work Performance Information
Project Documents Updates
