5.1 Correspondence Manual Flashcards
What are the two types of correspondence issued to all commanders and employees?
Management Memorandums (MMs) or Information Bulletins (IBs)
When must original correspondence be signed?
Original correspondence must be signed in blue ink.
How soon should correspondence be acted upon?
Correspondence shall be acted upon as soon as practicable.
What should be used for correspondence between state agencies?
CHP 51WP
What type of correspondence is used for intradepartmental and inter- departmental communication?
Category 1 correspondence
When can CHP letterhead be used within state government?
CHP letterhead can be used for commendations and correspondence with elected officials.
What is the difference between Attachment(s) and Enclosure(s)?
Attachment(s) are for memorandums and Enclosure(s) are for letters.
What is the preferred font for preparing correspondence?
Times New Roman or Arial, size 12
What should not be done with departmental stationary, envelopes, or postage?
No personal mail shall be dispatched.
Where must Communications Network messages be uploaded for CHP employees to view?
Communications Network message System Web site
What type of materials should not be posted on the Comm-Net message System?
Sensitive or classified materials
