501 Code of Conduct Flashcards
Who is the owner of Code of Conduct?
Director of Personnel & Professional
Standards
Any violation of applicable laws, rules, regulations, or Sheriff’s Office policy and procedures, as well as the commission of any act _______________ that would constitute a violation of law if the act had been committed in the State of Florida, may subject the member to disciplinary action.
outside the State of Florida
Members are required to notify the ______ if they are arrested or cited for a criminal violation in any jurisdiction or, if not arrested or criminally cited, when criminal charges are formally placed against the member.
Sheriff
If arrested, the notification must be in writing and submitted to the employee’s immediate supervisor and/or Commanding Officer within ______of the member’s return to work following the arrest or the issuance of the criminal citation.
The receiving supervisor shall ________ the correspondence through the chain of command to the Sheriff.
24 hours
immediately forward
Orders known to be unlawful ______ be obeyed.
shall NOT
Ref. conflicting orders from supervisors
If the superior member issuing the order does not alter or retract the conflicting order, the member shall ______ unless it is a violation of the law.
Under these circumstances, the responsibility shall be upon the ________ member. The member obeying the conflicting order shall not be held responsible for disobedience of the order previously issued. [
comply
superior
When requested by the public, members shall identify themselves by ______, _______, and ______.
name,
identification number, and
division.
When answering a Sheriff’s Office telephone, members will identify their Division, Section, or Unit and give their _____ and _____.
name and title
If an officer must initiate police action against any member of another police agency, the officer shall notify their _______ immediately.
The officer shall document the incident, and forward the information through the chain of command.
supervisor
National Anthem
Come to attention
If outside or inside, in uniform and covered, they shall render a formal salute at the first note of the Anthem and hold the salute until the _____________.
last note of the Anthem
National Anthem
If outside or inside, in uniform uncovered, stand ______.
at attention
Whenever the National Anthem is played where members are present but ________ and uncovered, they shall _________.
not in uniform
place the right hand over the heart
National Anthem
If ________ and _______, they shall uncover at the first note of the Anthem, and hold it to the left shoulder with the right hand over the heart, except that in inclement weather the headcover maybe ___________.
not in uniform and covered
slightly raised
Salute To Flag
If ________ – salute the National Flag ______ on all public occasions, ceremonies, parades, presentation of colors, when it is carried into any building, room, or other places where they are present.
covered
as it passes
Salute To Flag
If __________, stand _______
uncovered
at attention
Salute To Flag
In ________ and _______ - by uncovering with the right hand holding the headcover at the left shoulder with the right hand over the heart.
If in ________ and _________ – By placing the right hand over the heart.
civilian clothes and, covered
civilian clothes and, uncovered
The salute is directed to the flag, if displayed, otherwise towards the ___________.
source of the music
Employees, who during an interview, within a civil, criminal or administrative investigation or inquiry, recant their previous testimony within the same interview, shall be deemed to have committed what?
Failure to be Wholly Candid.
Ref. association with criminal activity
Nothing in this order shall be interpreted to prohibit a member of the Sheriff’s Office from associating or socializing with any member of their ______ ______.
immediate family
Members shall not reveal the identity of a complainant or informant to any private person unless directed to do so by _____ ______.
higher authority
Members shall first obtain permission from the _________ before publishing articles or participating in any video productions as official representatives of JSO.
Sheriff
No member shall act as a correspondent to any news media unless authorized by the ______.
Sheriff
All JSO facilities shall be tobacco-free and _____-free environments
smoking
The use of cigarettes, cigars, smokeless tobacco, e-cigarettes, chewing tobacco and snuff products is _________ in any vehicle while owned, leased, or borrowed for Sheriff’s Office business.
prohibited
Members shall not smoke nor use tobacco products in public while providing a Sheriff’s Office service or job function involving direct contact _________.
with the public
Off-duty members shall not drink alcohol to the point of impairment and try to take __________.
police action
An officer shall not suggest, recommend, or solicit business for any specific attorney for ______ members.
non-family
Officers shall not testify in ____ cases unless legally summoned, except when appearing as a witness on behalf of the COJ or in a civil suit in their own behalf.
civil
If members are served with process (a lawsuit) for conduct arising in the course and scope of their employment, they must immediately notify the ________ and immediately forward a copy of the process with which they have been served.
Office of General Counsel
(904) 630-1700
Members shall furnish notification, in writing, of their intent to file a suit arising out of their official duties in any court of law to the _______ via the member’s chain of command not less than ____ days before the actual filing date.
The member’s supervisor shall forward the notice to the _______.
Undersheriff
five
Office of General Counsel (OGC)
Members who have a damage suit filed against them by reason of acts performed by them in the line of duty shall immediately notify their _________ _____ in writing, who in turn, shall notify the ___________. The Commanding Officer will ensure that a copy of the correspondence is forwarded to the COJ’s __________________.
Commanding Officer
Undersheriff
Risk Management Division.
Members who have an Injunction for Protection filed against them shall immediately notify their _____ ______in writing and provide a copy, who in turn, shall notify the Commanding Officer of _____ _____ or the on-call detective.
The Commanding officer shall also ensure the member ________ to all requirements established in the injunction.
Commanding Officer
Internal Affairs
adheres
Florida State Statute (F.S.S.) 99.012 requires that any individual who is subordinate personnel, a deputy sheriff or a police officer, must _____ if he has qualified for a public office which is currently held by an individual who has the authority to appoint, employ, promote, or otherwise supervise the individual and has qualified for reelection to that office.
resign
Members must have the approval of their ____________ to speak to any group or organization as a representative of JSO, unless the speaking engagement is a part of their normal duties and responsibilities.
Upon approval, the speaking member shall send an email to PIO@jaxsheriff.org with the following information: (3 things)
assistant chief or higher authority
(1) Name of the group or organization;
(2) The approximate number of attendees; and
(3) Topics that will be discussed.
Abuse of Position or Authority:
Members shall not dismiss the charges against a person whose case has not been docketed for court appearance unless there is sufficiently good reason, and then only with the consent of the arresting officer’s _______ ______.
Commanding Officer
Abuse of Position or Authority:
Members shall not become involved in any promises or arrangements which are intended to reduce the charges and permit the offender to escape the full penalty provided by law without obtaining approval of a request for intervention from their respective __________________ after application through the chain of command
Department Director or a higher authority
A member __________ a reward with the written approval of his _______ _____ or higher authority
may accept
Division Chief
Abuse of Position or Authority:
Members shall not attempt to obtain a bond reduction or ROR (released on your own recognizance) for another person without prior approval from their respective ______ ______or higher authority.
department director
Members are prohibited from testifying in criminal court proceedings as ______ witnesses on behalf of persons charged with or convicted of crimes while wearing any JSO insignia or JSO-authorized uniform.
character
Prior to the character witness testimony, the member must provide written notification to the _______ that includes:
(1) The date, time, and location of the testimony or court appearance;
(2) The name and address of the person for whom the member is testifying; and
(3) The relationship between the member and the person for whom the member is testifying.
Undersheriff
__________ is the detention, interdiction, or other disparate treatment of any person on the basis of their race, color, ethnicity, sexual orientation, gender identification, physical handicap, economic status, age, cultural group, religion or other belief system. It is strictly prohibited.
Bias-based profiling
Any member who necessarily incurs expense in connection with official duties, and for which the Sheriff’s Office is responsible, shall promptly submit to his ________ ____ an itemized account of such expenditures, together with all the required receipts.
Commanding Officer
Officers’ Use of Discretion:
An officer has a responsibility to investigate apparent violations of the law. However, the member’s decision to arrest or take other enforcement action remains within the discretion of the officer unless required by ___ or _______________.
law or JSO written directives
____________ is conduct that involves criminal violations of the law or actions on the part of the employee which warrant a detailed investigation by the Internal Affairs Unit and which could lead to suspension, demotion, reduction in pay, or dismissal of the employee.
Serious Misconduct
____________ is conduct which does not require, formal investigation by the Internal Affairs Unit, but may warrant informal counseling by one’s supervisor, remedial training, or minor disciplinary action. It is usually handled by a Watch Commander or Unit Commander and resolved at or below the division level.
Minor Misconduct
Non-Disciplinary Actions:
_____________ – is a discussion between a supervisor and a subordinate in which the subordinate’s improper behavior and necessary improvements are brought to his attention. Formal counseling sessions are, generally, used after informal supervisor/employee communications have failed to produce the desired results or when the conduct or performance is somewhat more serious.
Formal counseling sessions shall be documented ________ of the employee’s personnel file on an Employee Improvement Form (P-0646)
Formal Counseling Session
outside
Disciplinary Actions:
_________ - is generally the first disciplinary step in terms of severity of corrective action. It’s documented on a Written Reprimand Form (P-1711) and filed in Internal Affairs for record-keeping.
Although the Written Reprimand – Level One (P-1711e) must be administered in an overall positive atmosphere, it shall be remedial in nature, documented on a Written Reprimand – Level One form (P-1711e), and filed in the ____________ for record-keeping.
A copy shall be routed through the employee’s chain-of-command to the appropriate ___________.
Written Reprimand Level One
Internal Affairs Unit
Division Chief
Disciplinary Actions:
______________ - is a more serious official censure of unacceptable acts or behavior, which is administered in a positive manner.
A Written Reprimand Level Two shall document the dates and nature of ___________ which is contained within the member’s __________, in accordance with employee contracts and shall be filed in the Internal Affairs Unit for record-keeping.
It shall also document all formal counseling sessions received in the prior ________ contained within the employee’s supervisor’s file.
Written Reprimand Level Two
all previous discipline
Internal Affairs file
12 months
Disciplinary Actions:
A Written Reprimand Level Two may be given in association with other higher forms of disciplinary action which may include: (4 things)
1) Forfeiture of leave time
2) Reduction of pay
3) Suspension without pay
4) Demotion
Disciplinary Actions:
A written reprimand level two shall be documented on Jacksonville Sheriff’s Office (JSO) _________.
The employee’s ____ ________or higher authority shall administer these reprimands.
letterhead
Unit Commander
Disciplinary Actions:
Written Reprimands Level Two:
The recipient shall be required to sign the reprimand to acknowledge receipt.
The distribution of Written Reprimands Level Two shall be as follows: (6 places)
1) The Human Resources Division (copy);
2) The department’s director (copy);
3) The division chief/commanding officer (copy);
4) The Internal Affairs Unit (original);
5) The individual (copy); and
6) The employee’s bargaining unit (copy).
Disciplinary Actions:
Recommendations of suspension without pay, reduction in pay, forfeiture of leave time, demotion, or dismissal shall be routed through the chain-of-command to the ________ with the exception of probationary employees which goes to the probationary employee’s _________.
The probationary employee’s director shall make the recommendation regarding the termination of the employee when it relates to performance issues.
The ___________ shall be responsible for the preparation of all necessary documents dealing with suspensions without pay, reductions in pay, forfeiture of leave time, demotions, or dismissals.
The ___________ shall be responsible for the preparation of documents only dealing with the termination of probationary employees who are terminated for performance-related issues.
Undersheriff
director
Internal Affairs Unit
Human Resources Division
Disciplinary Actions:
Only the ______ or designee can suspend, reduce pay, cause forfeiture of leave time, demote, or dismiss an employee.
Sheriff
Emergency Suspension:
Any __________ _______ may impose an emergency suspension without pay against a member in accordance with applicable contracts and the Civil Service and Personnel Rules and Regulations.
Prior to imposing the emergency suspension, the commanding officer desiring to impose the suspension shall notify the _______________, to discuss the incident.
Commanding Officer
Chief of Professional Standards
Emergency Suspension:
When an emergency suspension without pay is imposed, the commanding officer of _________ shall designate a supervisor to collect and secure the suspended member’s identification (ID) card, badge, all issued weapons, and COJ vehicle.
The suspended member will be told to report to his _____ ______ the next normal business day. The Commanding Officer will report as well.
Internal Affairs Unit
Division Chief
Emergency Suspension:
An employee may be immediately suspended without pay for up to _____ working days.
20
Emergency Suspension:
Presentation of a detailed written notice of the disciplinary action, as provided in Civil Service Rule 9.05(2), shall be given to the employee, COJ Head of Human Resources, and the Civil Service Board _________ working days after commencement of suspension.
Failure to notify the Head of Human Resources or the Civil Service Board within these time limits __________ constitute a sufficient reason for overturning disciplinary action where no substantial prejudice has resulted.
within three (3)
shall not
Emergency Suspension:
A decision to keep the employee in a suspension without pay status must be made by the ________, or designee, in consultation with the Internal Affairs Unit and/or the __________.
Undersheriff
Chief of Human Resources
Emergency Suspension:
If a Police Officer is temporarily suspended without pay with reinstatement to follow, the _____ _____ or designee will retain the officer’s taken equipment.
division chief
Disciplinary Hearing Board (DHB):
The findings, conclusions, or recommendations of the Board are not ______ on the Sheriff and, in the event of non-concurrence, the Sheriff (or designee) may disapprove or alter an action by the Board.
binding
Disciplinary Hearing Board (DHB):
As soon as practical after receipt of the findings and recommendations of the Board, the _____ (or designee) shall reach a decision which shall then be tendered in writing to the accused officer.
Sheriff
Members shall obey the lawful orders of superiors, including any orders relayed from a superior by an employee of the _________ rank.
same or lesser
Obedience to an order known to be unlawful is _________ against legal or disciplinary action.
Any member _________ an order shall be required to justify the refusal.
no defense
refusing to obey
All members shall cooperate fully with any investigation of violations of JSO rules and regulations and with any other investigation consistent with their constitutional rights. This may include, under appropriate circumstances, submission to __________ testing.
medical
Complaints against or criticism of other _________ shall be channeled through the chain of command so that appropriate resolutions to problems may be found.
Public criticism of ______, ________, or _______ of cases shall be avoided.
associated agencies
other agencies, the courts, or disposition
All officers in ________ at any place or at any time shall uncover and hold their headcover at the left shoulder with the right hand over the heart, with head bowed, during ______.
uniform
prayer