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IDC Unit 4 > 4.9 Medical Department Supply Management > Flashcards

4.9 Medical Department Supply Management Flashcards

1
Q

IDC General Responsibilities With Supply Management and Admin:

As directed by the Commanding Officer, the ship’s SMDR, as appropriate, will be responsible and accountable for what?

A

Investment medical material under the cognizance of the TYCOM.

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2
Q

IDC General Responsibilities With Supply Management and Admin:

Familiarize themselves with the directives regarding what?

A

Medical supply management.

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3
Q

IDC General Responsibilities With Supply Management and Admin:

What are the directives regarding medical supply management?

A

COMNAVSURFORINST 6000.1 Series,

NAVSUP P-485.

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4
Q

Responsibilities Upon Assuming the Duty of an SMDR:

Upon Assuming Duty, SMDR’s reporting to ships for duty shall,

In company with the person being relieved,

Assure themselves of the status of what?

A

Medical material management prior to assuming duty.

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5
Q

Responsibilities Upon Assuming the Duty of an SMDR:

At a minimum, they will ensure that all items of durable medical equipment required by the AMMAL are where?

A

On board the ship.

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6
Q

Responsibilities Upon Assuming the Duty of an SMDR:

At a minimum, they will ensure that a current inventory of all medical supplies,

Location of items,

Other logistics management data are accurately reflected were?

A

In DMLSS.

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7
Q

Responsibilities Upon Assuming the Duty of an SMDR:

At a minimum, they will ensure that ongoing actions affecting the status of medical material are what?

A

Properly documented and understood by the relieving SMDR.

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8
Q

Responsibilities Upon Assuming the Duty of an SMDR:

At a minimum, discrepancies noted will be adjudicated by who?

A

The Commanding Officer.

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9
Q

Responsibilities Upon Assuming the Duty of an SMDR:

Adjudication shall include what?

A

Determination of responsibility,

Initiation of any disciplinary or administrative action,

Adjustment of accounting records,

Requisitions for replacement items.

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10
Q

DEFINE Navy Supply System terms:

Responsibility Center:

What is a responsibility center?

A

A command designated to receive and administer an operating budget.

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11
Q

DEFINE Navy Supply System terms:

Who works in the responsibility center?

A

TYCOM’s,

SYSCOM’s.

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12
Q

DEFINE Navy Supply System terms:

What are TYCOM’s and SYSCOM’s?

A

Type Commanders,

Systems Commanders.

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13
Q

DEFINE Navy Supply System terms:

What is a cost center?

A

A subdivision of a responsibility center for which identification of cost is desirable to control.

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14
Q

DEFINE Navy Supply System terms:

What is an operating budget?

A

The annual budget and financial authority of an activity or command containing the financial resources to perform its mission.

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15
Q

DEFINE Navy Supply System terms:

What is operating targets (OPTARS)?

A

The annual funds issued by a TYCOM,

To a lower command to perform their assigned tasks and functions.

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16
Q

DEFINE Navy Supply System terms:

OPTARS are normally issued by fund types, what are they?

A

Consumables (C),

Equipment (E),

Repair Parts (R).

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17
Q

DEFINE Navy Supply System terms:

Fund types are normally seen as Fund Codes such as what?

A

NC or SC,

NE or SE,

NR or SR,

N = Pacific Fleet,

S = Atlantic Fleet.

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18
Q

DEFINE Navy Supply System terms:

Medical material has its own fund code of what?

A

N7 or S7.

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19
Q

DEFINE Navy Supply System terms:

Operating units establish OPTARS as required to separately identify what?

A

Costs by Quarters and Fund Code so as to permit better command and financial management controls.

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20
Q

DEFINE Navy Supply System terms:

What is appropriation?

A

An authorization established as an Act Of Congress to spend funds of the U.S. Treasury.

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21
Q

DEFINE Navy Supply System terms:

Appropriation determines what?

A

Amount of money to be used,

Purpose for which the money will be used,

Time the money will be available for use.

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22
Q

DEFINE Navy Supply System terms:

What is an obligation?

A

Is when an order is placed or a contract is awarded.

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23
Q

DEFINE Navy Supply System terms:

What is an expenditure?

A

Is the final charge against available transactions.

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24
Q

DEFINE Navy Supply System terms:

Expenditures Is the final charge against available transactions, such as what?

A

Issue,

Transfer,

Survey.

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25
Q

DEFINE Navy Supply System terms:

What is procurement?

A

Any means of acquiring materials and/or services, including purchasing.

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26
Q

DEFINE Navy Supply System terms:

What is purchase?

A

Procurement from commercial sources.

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27
Q

IDC’s responsibilities in regards to a budget:

The SMDR shall develop what?

A

A financial plan based on experience and projected requirements,

To justify funding needs in support of the medical department.

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28
Q

IDC’s responsibilities in regards to a budget:

A
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29
Q

IDC’s responsibilities in regards to a budget:

The SMDR shall advise the ship’s what?

A

OPTAR administrator of these needs in advance of distribution of the quarterly allocation of funds.

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30
Q

IDC’s responsibilities in regards to a budget:

Funding of the Medical department shall be from the ship’s what?

A

OPTAR.

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31
Q

IDC’s responsibilities in regards to a budget:

Funding of the Medical department shall be from the ship’s OPTAR, except for what?

A

Items meeting the criteria for designation as centrally managed major investment equipment or repair parts.

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32
Q

IDC’s responsibilities in regards to a budget:

To ensure adequate planning, an annual projected budget estimate should be what?

A

Prepared and submitted to the ship’s supply officer for inclusion in the estimate of budget (EOB) for the forthcoming fiscal year.

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33
Q

IDC’s responsibilities in regards to a budget:

Be proficient with preparing ____ in conjunction with request for funding?

A

Correspondence,

SECNAVINST 5216.5,
(Correspondence Manual).

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34
Q

Submission of a Budget:

What is the definition of a budget?

A

A budget is an estimate of expected income and expenses,

It is the total sum of money set aside or needed for a specific purpose.

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35
Q

Submission of a Budget:

What is the purpose of a budget?

A

To serve as a planning guide for estimating future monetary requirements,

It also serves as a controlling device by which actual expenditures can be compared and limited.

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36
Q

Submission of a Budget:

A sound financial plan is necessary to achieve the following objectives:

Ensure that maximum benefit is derived from what?

A

Available funds in terms of mission/material readiness.

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37
Q

Submission of a Budget:

A sound financial plan is necessary to achieve the following objectives:

Ensure that all unfunded requirements are what?

A

Of lesser urgency than requirements which have been funded.

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38
Q

Submission of a Budget:

A sound financial plan is necessary to achieve the following objectives:

Ensure that funds are properly time-phased to meet what?

A

Operational schedule requirements.

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39
Q

Submission of a Budget:

A sound financial plan is necessary to achieve the following objectives:

Ensure that prescribed stock levels are what?

A

Maintained.

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40
Q

Submission of a Budget:

A sound financial plan is necessary to achieve the following objectives:

Ensure that funds are available to meet what?

A

Contingency requirements.

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41
Q

Submission of a Budget:

A sound financial plan is necessary to achieve the following objectives:

Ensure that funds are programmed for what?

A

Routine replacement of equipage and consumable items.

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42
Q

Submission of a Budget:

A sound financial plan is necessary to achieve the following objectives:

Instill fiscal responsibility in who?

A

All managers.

43
Q

Submission of a Budget:

Developing a good financial plan has distinct advantages:

Provides a system for reviewing all what?

A

Requirements.

44
Q

Submission of a Budget:

Developing a good financial plan has distinct advantages:

Procedures for prioritizing all requirements and for assessing the impact of funding does what?

A

Decreases/increases as the expected funding limit are approaching.

45
Q

Submission of a Budget:

Developing a good financial plan has distinct advantages:

A formalized approach to the requirements review process, which helps ensure what?

A

That truly essential needs are satisfied first.

46
Q

Submission of a Budget:

Developing a good financial plan has distinct advantages:

Creates a list of unfunded requirements from what?

A

Low priority items.

47
Q

Submission of a Budget:

Determining requirements:

The medical department representative will develop a financial plan based on what?

A

Experience,

Projected requirements,

Shelf Life,

Ship’s schedule.

48
Q

Submission of a Budget:

Determining requirements:

After determining requirements, the MDR will do what?

A

Itemize and prioritize all requirements.

49
Q

LIST the directives that influence requisitioning objectives:

Additional requirements for medical materials are authorized as noted in what?

A

COMNAVSURFORINST 6000.1 Series.

50
Q

LIST the directives that influence requisitioning objectives:

What are the additional requirements for medical materials that are authorized COMNAVSURFORINST 6000.1 Series?

A

Emergency AMMAL’s,

TYCOM Requirements,

Specific Deployment/Voyage Augmentation,

Spare Parts Provisioning/COSAL,

Other Requirements.

51
Q

LIST the directives that influence requisitioning objectives:

Additional guidance on requirements as determined by the Force Medical Officer may be found in what?

A

“Section 1-Supply Administration” in subsection 3, under “Medical Material Requirements“

52
Q

LIST the directives that influence requisitioning objectives:

Individual ship requirements for the number of first aid boxes and portable medical lockers are specified in what?

A

GENSPEC 652.

53
Q

LIST the directives that influence requisitioning objectives:

Spare parts provisioning requirements are determined by who?

A

Naval Medical Logistic Command (NAVMEDLOGCOM),

And promulgated by letter to each ship.

54
Q

LIST the directives that influence requisitioning objectives:

GENSPEC 652 includes what?

A

Chemical, Biological and Radiological (CBR) Defense Items,

Pre-Deployment Medications for Malaria Control and Prevention.

55
Q

LIST the directives that influence requisitioning objectives:

Immunizing Agents?

A

Not part of the Core AMMAL,

Computed as directed by TYCOM prior to major deployment.

56
Q

Special Mission Usage Requirements:

A
57
Q

Special Mission Usage Requirements:

A
58
Q

Special Mission Usage Requirements:

Items may be authorized to meet known and/or anticipated requirements incident to a specific voyage or deployment,

Who may these requirements be determined by?

A

The Force Medical Officer or by ship’s Medical Officer.

59
Q

Special Mission Usage Requirements:

What are the potential items decided by The Force Medical Officer or by ship’s Medical Officer?

A

May be items not included in the AMMAL,

May be increased in quantities of items currently on the AMMAL.

60
Q

Special Mission Usage Requirements:

With the items decided by The Force Medical Officer or by ship’s Medical Officer,

If these requirements are not a specific mission requirement, what needs to be done?

A

An allowance change should be submitted to Naval Medical Logistic Command via Force/Fleet Medical Officer.

61
Q

Special Mission Usage Requirements:

Refugee/Evacuation Material (Appendix I) is required for what?

A

All tenders, repair, and amphibious ships,

Not included in the AMMAL.

62
Q

Uses Of Medical Funds:

What can Medical funds be utilized to do?

A

Fulfill any authorized AMMAL requirements.

63
Q

Restriction of medical OPTAR funds:

LHA/LHD, LPD/LSD and other IDC ships medical equipment budgets?

A

LHA/LHD $5,000,

LPD/LSD $2,500,

IDC Ships $1500.

64
Q

Restriction of medical OPTAR funds:

All medical equipment budgets must be approved by who?

A

Must be approved by TYCOM prior to purchase.

65
Q

Restriction of medical OPTAR funds:

Medical OPTAR funds may not be utilized for the following what?

A

Weight control aids or provisions for special diets,

Open purchase of medications for dependent use,

Hearing conservation programs/materials not included on your AMMAL,

Pest, rodent, insect control equipment or supplies,

Non medical/dental material.

66
Q

Sources Of Supply For Operational Units:

Every effort should be made to fill requirements from material carried in what catalog?

A

The Federal Supply Catalog.

67
Q

Sources Of Supply For Operational Units:

The medical department will submit a completed NAVSUP 1250-1 to where?

A

The Supply Department.

68
Q

Sources Of Supply For Operational Units:

What is SERVMART/MEDMART?

A

Operated at various locations and carry a variety of medical items used aboard ship.

69
Q

Sources Of Supply For Operational Units:

SERVMART/MEDMART use in CONUS should be limited to what?

A

Smaller quantities,

One time needs,

Abnormal usage,

Similar situations.

70
Q

Sources Of Supply For Operational Units:

Resupply ships:

Use of this resupply source is what?

A

Highly encouraged, especially when operating or deployed.

71
Q

Sources Of Supply For Operational Units:

Catalogs are available from who?

A

The Supply Officer.

72
Q

Purposes of DD 200:

The DD 200 is the procedure for determining the cause of what?

A

Gains, losses, or damage to Navy property.

73
Q

Purposes of DD 200:

The DD200 establishes what?

A

Personal responsibility (if any).

74
Q

Purposes of DD 200:

Documenting inventory adjustments to stock records such as what?

A

Condemned as a result of damage, obsolescence, or deterioration,

Appraised as a result of loss of utility,

Acknowledged as nonexistence as a result of loss or theft.

75
Q

Individual Responsibilities Pertaining To Survey Procedures:

Appointing Official?

A

Appoints the Survey Officer,

Generally, the C.O.

76
Q

Individual Responsibilities Pertaining To Survey Procedures:

Approving Official?

A

Approves or disapproves the Report of Survey.

77
Q

Individual Responsibilities Pertaining To Survey Procedures:

Accountable Officer?

A

Maintains items and/or financial records in connection with government property.

78
Q

Individual Responsibilities Pertaining To Survey Procedures:

Responsible Officer?

A

Exercises custody, care, and safekeeping of property entrusted to his possession or under his supervision.

79
Q

Individual Responsibilities Pertaining To Survey Procedures:

Survey Officer?

A

Conducts a survey when personnel responsibility is suspected or government property is lost.

80
Q

Individual Responsibilities Pertaining To Survey Procedures:

The following individuals may serve as a Survey Officer?

A

Commissioned Officer,

Warrant Officer,

Enlisted E-7 and above,

Civilian GS-09 and above.

81
Q

Individual Responsibilities Pertaining To Survey Procedures:

Individuals appointed will not be what?

A

Accountable or responsible, or in any way directly interested in the property being surveyed

82
Q

Individual Responsibilities Pertaining To Survey Procedures:

The following personnel will not serve as a Survey Officer?

A

Person on whose records the material being surveyed is carried,

Person charged with custody of the material being surveyed.

83
Q

Conditions That Require A Survey To Be Initiated:

If the cause of the discrepancy is unresolved, a survey will be initiated for what reasons? Part 1

A

Sensitive items regardless of dollar value,

Narcotics,

Classified items regardless of dollar value,

Arms, ammunition, and explosives, regardless of dollar value.

84
Q

Conditions That Require A Survey To Be Initiated:

If the cause of the discrepancy is unresolved, a survey will be initiated for what reasons? Part 2

A

Pilferable items that are easily convertible to personal use when the single dollar value of a line item is $800 or more,

Any discrepancy or repetitive loss when there is an indication or suspension of fraud, theft, or negligence.

85
Q

Conditions That Require A Survey To Be Initiated:

Criminal investigations must be initiated when research reveals evidence of what?

A

Theft.

86
Q

Conditions That Require A Survey To Be Initiated:

Who are the personnel responsible for initiation of a survey

A

The Division Officer or Department Head will determine if there is evidence substantial enough to initiate a survey request.

87
Q

Conditions That Require A Survey To Be Initiated:

The Appointing Official will make final recommendations to who?

A

The Approving Official.

88
Q

Conditions That Require A Survey To Be Initiated:

What form is used to document the Report of Survey and certify the survey process when government property is gained or lost?

A

DD Form 200.

89
Q

Uses Of The DD 1149:

What is the DD 1149?

A

Requisition and Invoice/ Shipping Document.

90
Q

Uses Of The DD 1149:

When will a DD 1149 be prepared?

A

Will be prepared for procurement of materials which are excluded from MILSTRIP (Library Material).

91
Q

Uses Of The DD 1149:

Who is the approver for open purchase?

A

Commanding Officer.

92
Q

Uses Of The DD 1149:

May be used by who?

A

Afloat activities as a requisitioning or receipt/transfer/ survey document

93
Q

Uses Of The DD 1149:

When use is appropriate, it will be limited to what?

A

A single page and will be prepared by typewriter or ballpoint pen.

94
Q

Uses of the NAVSUP 1250-1:

What is a NAVSUP 1250-1?

A

Single Line Item Consumption Requisition Document.

95
Q

Uses of the NAVSUP 1250-1:

What is the NAVSUP Form 1250-1 (fig. 7-9) used as?

A

Consumption document by all forces and as a MILSTRIP requisitioning/issuing document by non-automated ships of the submarine forces.

96
Q

Uses of the NAVSUP 1250-1:

NAVSUP Form 1250-1 (fig. 7-9) form is used primarily for procuring what?

A

Materials or services.

97
Q

Uses of the NAVSUP 1250-1:

Submarine tenders or bases also use the form as an invoice for what?

A

Materials supplied to supported units of the fleet.

98
Q

Uses of the NAVSUP 1250-1:

NAVSUP 1250-1 was developed to meet what two needs?

A

To improve inventory control procedures,

To report consumption under the maintenance data system (MDS).

99
Q

Uses Of The DD 1348:

What is the DD 1348?

A

Issue Release Receipt Document.

100
Q

Uses Of The DD 1348:

DD Form1348 is used for what?

A

Is used to requisition material from naval supply activities.

101
Q

Uses Of The DD 1348:

The form also is used, to do what?

A

Follow up,

Modify,

Cancel,

Trace,

Previously submitted requisitions.

102
Q

Uses Of The DD 1348:

The DD 1348 is available as a?

A

Two-part,

Four-part,

Six-part,

Carbon interleaved forms,

For manual use or as a single-card form for mechanized use.

103
Q

Uses Of The DD 1348:

All copies of the manual forms are identical except for what data blocks?

A

T and U,

These blocks are blank on the original, but the copies have a place printed on them to show the unit and total price.

IDC Unit 4 (11 decks)

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