410 Budget Division Flashcards
Due to the size, complexity, and volume of the fiscal management function, responsibility for management of JSO fiscal affairs is delegated to the ____ of _____
Chief of Budget
Financial statements will be prepared by the Budget Division and furnished to each, _____ ____, ____ ____ and _____ on a monthly basis.
Division chief, Department director and undersheriff
Monies will be stored in a secured area and deposited with the Tax Collector ____ or at least once a week
daily
Each _____ ____ shall be responsible for maintaining a list of Positions/Persons Authorized to Accept and Disburse Funds Form.
Division Chief
The Budget Division will enter the requisition into the City’s Procurement System and will route the requisition through the appropriate chain of command as follows:
(a) $1 - $2,500 – assistant chief or higher;
(b) $2,501 - $5,000 – chief or higher (additionally, the IT & Crime Analysis Senior
Executive is also authorized to approve at this level); and
(c) $5,001 & up – director or higher.
An employee requesting permission to travel, except for the purposes of transporting prisoners or for an investigation, or attend in-town training must submit Part I of the Travel Request Form (P-0036E). Part I must be routed through the employee’s chain-of-command
and be approved by the _____, _______ or appropriate department director
Sheriff undersheriff
Travel forms must be completed and approved through the chain of command no less than ___ ____prior to the date when any travel arrangements must be made,
including the training registration deadline
4 weeks
Only the following types of travel expenses may be paid in advance of travel:
(1) Lodging, at the single room rate per employee, payable to the provider;
(2) Meals at the per diem rate, payable to the traveler;
(3) Registration fees payable to the sponsor of the event; and
(4) Transportation by common carrier, payable to the common carrier.
Upon their return, travelers have ___ working days to complete part 2 of the Travel Request Form and submit it to the budget division.
5
Baggage tips are limited to _____ per bag, per transfer, not to exceed ___ per transfer.
$1.00
$2.00
When notified that someone has been arrested by another law enforcement agency and requires transportation to Jacksonville, the___ of ____or designee shall determine the means of transportation that will be used to return the individual to Jacksonville.
Chief of Jails
Investigations requiring travel must be authorized and approved by the requesting officer’s _____ ______ or designee
assistant chief
Per Diem and traveling expenses of informants, sources, suspects, etc. must have prior authorization from the detective’s ____ _____or designee.
A/C
Responsibility of Cardholder’s Immediate Supervisor
It is the responsibility of the cardholder’s immediate supervisor to notify the Budget Division immediately in writing if the cardholder:
(1) Transfers to a different department/supervisor;
(2) Terminates employment; or
(3) No longer needs the card.
Lost, Misplaced, or Stolen Purchasing Card:
Cardholders are required to immediately report any lost or stolen purchasing card to ______ of _____toll-free at 1-800-449-2273 (24 hours a day, 365 days a year) and notifythe Budget Division
Bank of America
