410 Budget Division Flashcards

1
Q

Due to the size, complexity, and volume of the fiscal management function, responsibility for management of JSO fiscal affairs is delegated to the ____ of _____

A

Chief of Budget

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2
Q

Financial statements will be prepared by the Budget Division and furnished to each, _____ ____, ____ ____ and _____ on a monthly basis.

A

Division chief, Department director and undersheriff

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3
Q

Monies will be stored in a secured area and deposited with the Tax Collector ____ or at least once a week

A

daily

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4
Q

Each _____ ____ shall be responsible for maintaining a list of Positions/Persons Authorized to Accept and Disburse Funds Form.

A

Division Chief

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5
Q

The Budget Division will enter the requisition into the City’s Procurement System and will route the requisition through the appropriate chain of command as follows:

A

(a) $1 - $2,500 – assistant chief or higher;
(b) $2,501 - $5,000 – chief or higher (additionally, the IT & Crime Analysis Senior
Executive is also authorized to approve at this level); and
(c) $5,001 & up – director or higher.

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6
Q

An employee requesting permission to travel, except for the purposes of transporting prisoners or for an investigation, or attend in-town training must submit Part I of the Travel Request Form (P-0036E). Part I must be routed through the employee’s chain-of-command
and be approved by the _____, _______ or appropriate department director

A

Sheriff undersheriff

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7
Q

Travel forms must be completed and approved through the chain of command no less than ___ ____prior to the date when any travel arrangements must be made,
including the training registration deadline

A

4 weeks

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8
Q

Only the following types of travel expenses may be paid in advance of travel:

A

(1) Lodging, at the single room rate per employee, payable to the provider;
(2) Meals at the per diem rate, payable to the traveler;
(3) Registration fees payable to the sponsor of the event; and
(4) Transportation by common carrier, payable to the common carrier.

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9
Q

Upon their return, travelers have ___ working days to complete part 2 of the Travel Request Form and submit it to the budget division.

A

5

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10
Q

Baggage tips are limited to _____ per bag, per transfer, not to exceed ___ per transfer.

A

$1.00

$2.00

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11
Q

When notified that someone has been arrested by another law enforcement agency and requires transportation to Jacksonville, the___ of ____or designee shall determine the means of transportation that will be used to return the individual to Jacksonville.

A

Chief of Jails

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12
Q

Investigations requiring travel must be authorized and approved by the requesting officer’s _____ ______ or designee

A

assistant chief

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13
Q

Per Diem and traveling expenses of informants, sources, suspects, etc. must have prior authorization from the detective’s ____ _____or designee.

A

A/C

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14
Q

Responsibility of Cardholder’s Immediate Supervisor
It is the responsibility of the cardholder’s immediate supervisor to notify the Budget Division immediately in writing if the cardholder:

A

(1) Transfers to a different department/supervisor;
(2) Terminates employment; or
(3) No longer needs the card.

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15
Q

Lost, Misplaced, or Stolen Purchasing Card:
Cardholders are required to immediately report any lost or stolen purchasing card to ______ of _____toll-free at 1-800-449-2273 (24 hours a day, 365 days a year) and notifythe Budget Division

A

Bank of America

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