4. Ledger Accounting & Double Entry Flashcards

1
Q

where is information from source documents recorded

A

in ledger accounts

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2
Q

what are the various types of ledgers

A

nominal ledger
receivables ledger
payables ledger

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3
Q

what is VAT

A

a consumer expenditure tax

value added tax

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4
Q

what is ledger accounting

A

the process by which a business keeps a record of its transactions

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5
Q

what are the two ways ledger accounting keeps a record of its transactions

A

in chronological order

built up in cumulative totals

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6
Q

what is the nominal ledger

A

the main accounting record in which accounting transactions are recorded

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7
Q

which accounts are included in the nominal ledger

A

plant & machinery
inventories
sales
rent
trade payables

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8
Q

what is the basic principle of bookkeeping

A

dual effect

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9
Q

what is double entry bookkeeping

A

every accounting transaction has two equal but opposite effects

equality of assets and liabilities are preserved

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10
Q

how are events accounted for in a system of double entry bookkeeping

A

every accounting event must be entered into the general ledger accounts as a debit and as an equal but opposite credit

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11
Q

what are debit scenarios

A

an increase in an expense
an increase in an asset
a decrease in a liability

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12
Q

what are credit scenarios

A

an increase in income
an increase in a liability
a decrease in an asset

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13
Q

when cash is received by a company, does a debit or credit to the cash account take place?

A

debit

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14
Q

when cash is paid out by a company, does a debit or a credit to the cash account take place?

A

credit

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15
Q

what is the format of a journal entry

A

date, debit a/c, credit a/c, entry description

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16
Q

j/e for petty cash?

A

debit petty cash

credit cash

description - petty cash is topped up to a particular balance, the ‘imprest’ amount

17
Q

what is the purpose of the receivables and payables ledgers?

A

to keep track of individual customer and supplier balances

18
Q

what does each account in the payables and receivables ledger represent

A

money owed by/to the company

19
Q

do receivables and payables ledgers for part of the double entry system?

20
Q

in a computerised accounting system, when are receivables/payables ledgers updated?

A

automatically when an entry is made against trade receivables or trade payables in then nominal ledger

21
Q

what is a discount

A

a reduction in the price of goods or services

22
Q

what is the initial price of a good/service called?

A

list price

23
Q

what are the two classes of discount?

A

trade discount
early settlement discount

24
Q

what is a trade discount

A

a discount granted to regular customers, usually those buying in bulk

25
what is early settlement discount
a discount granted to credit customers who pay within a specified period from the invoice date
26
how are early settlement discounts accounted for?
they're deducted from revenue when offered to credit customers at the point of the invoice they're deducted from purchases when received from credit suppliers at the point of the invoice
27
how are trade discounts accounted for
they're deducted from revenue or purchases at the point of the invoice
28
what is VAT
an indirect tax levied on the sale of goods and services
29
what are two facts about VAT
administered by HMRC can have a number of rates (e.g., standard rate, reduced rate)
30
what are the two types of VAT
input & output VAT
31
what is output VAT?
sales tax charged by the business on goods/services
32
what is input VAT?
sales tax on purchases made by the business
33
do trade receivables' balances include VAT
yes, as it represents the total amount due to be received from customers
34
where is VAT recorded?
separately in the VAT account
35
do trade payables' balances include VAT
yes, as it represents the total amount due to be paid to suppliers
36
if a company sold goods on credit for £3480 including VAT at 20%, how's this accounted for?
debit trade receivables - 3480 credit revenue - 2900 credit VAT - 580
37