3 x 3 Writing Process

Question 1

Phase I - Prewriting

Answer 1

Analyze, Anticipate, Adapt

Question 2

Phase II - Writing

Answer 2

Research, Organize, Compose

Question 3

Phase III - Revising

Answer 3

Revise, Proofread, Evaluate

Question 4

3 basic of business writing

Answer 4

prewriting, writing, revising

Question 5

prewriting steps

Answer 5

1. Analyze the situation that you confront:
   - What do you want to communicate to a reader?
   - What does a reader need to know, do, or think about?
   - How can you communicate this information effectively, clearly, and directly?
   - Can your reader or readers act on the information you communicate in a way that provides the results you hoped for?
2. Sort out facts, ideas, and feelings that you need to clarify before you start writing
3. Gather the information you need

Question 6

writing steps

Answer 6

1. Organize key information into a loose outline
2. Check your outline to ensure it presents key information most effectively
3. Write as clearly and concisely as possible
4. Learn to recognize several styles for writing business correspondence, including
   - author-centered writing (“I” view) and reader centered writing (:you” view)
   - direct text construction (to-the-point) and indirect text construction (delayed impact)
   - informative style 9factual) and persuasive style (opinionated)
   - descriptive writing (“as is”) and reflective writing (“as could or should be”)
   - format (professional) and information (cordial) tone
5. Learn to format different types of texts into memos, letters, and short reports, including
   - internal and external memos
   - informative and persuasive memos
   - good news and bad news letters
   - analytical and informative reports

Question 7

revising steps

Answer 7

1. proofread your text for grammar, spelling and punctuation errors
2. evaluate your text to consider whether it meets the goal you want to reach

Question 8

prewriting - analyze

Answer 8

Decide on your purpose. What do you want the receiver to do or believe. What channel is best?

Question 9

prewriting - anticipate

Answer 9

Profile the audience. What does the receiver already know? Will the receiver’s response be neutral, positive, or negative?

Question 10

prewriting - adapt

Answer 10

What techniques can you use to adapt your message to its audience and anticipated reaction?

Question 11

writing - research

Answer 11

Gather data to provide facts. Search company files, previous correspondence, and the internet. What do you need to know to write this message?

Question 12

writing - organize

Answer 12

Group similar facts together. Decide how to organize your information. Outline your plan and make notes.

Question 13

writing - compose

Answer 13

Prepare a first draft, usually writing quickly.

Question 14

revising - revise

Answer 14

Edit your message to be sure it is clear, conversational, concise, and readable.

Question 15

revising - proofread

Answer 15

Read carefully to find errors in spelling grammar, punctuation, names, numbers, and format.

Question 16

revising - evaluate

Answer 16

Will this message achieve your purpose? Have you thought enough about the audience to be sure this message is appropriate and appealing?